Building Cleaning Services London

Building Cleaning Services London

Lots 1, 2 and 3 are Schools contracts, each comprising a mixture of high schools and primary schools.
Lots 4 and 5 are Corporate Building Contracts, each comprising of libraries, day centres, sheltered housing resource centres, community centres etc.

UK-Harrow: building-cleaning services

2012/S 159-265906

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Harrow
Civic 6, Civic Centre
Contact point(s): +44 7886566254
For the attention of: Hannah Lloyd
HA1 2XA Harrow
UNITED KINGDOM
E-mail: Hannah.Lloyd@harrow.gov.uk

Internet address(es):

General address of the contracting authority: www.harrow.gov.uk

Address of the buyer profile: https://harrow.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Contracts for the provision of building cleaning services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Various sites in the London Borough of Harrow.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Provision of high quality Building Cleaning Services. The Council intends to let 5 contracts.
Lots 1, 2 and 3 are Schools contracts, each comprising a mixture of high schools and primary schools.
Lots 4 and 5 are Corporate Building Contracts, each comprising of libraries, day centres, sheltered housing resource centres, community centres etc.
II.1.6)Common procurement vocabulary (CPV)

90911200

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Provision of high quality building cleaning services to schools and corporate buildings for the London Borough of Harrow.
Estimated value excluding VAT: 7 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: This is a 3 year contract with an option to extend for up to a further 3 years.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.4.2013.

Information about lots

Lot No: 1 Lot title: Schools Building Cleaning Services

1)Short description
Provision of high quality building cleaning services to a mixture of high schools and primary schools within the London Borough of Harrow.
2)Common procurement vocabulary (CPV)

90911200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Schools Building Cleaning Services
1)Short description
Provision of high quality building cleaning services to a mixture of high schools and primary schools within the London Borough of Harrow.
2)Common procurement vocabulary (CPV)

90911200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Schools Building Cleaning Services
1)Short description
Provision of high quality building cleaning services to a mixture of high schools and primary schools within the London Borough of Harrow.
2)Common procurement vocabulary (CPV)

90911200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Corporate Building Cleaning Services
1)Short description
Provision of high quality building cleaning services to Corporate Buildings, including libraries, day centres, sheltered housing, resource centres, community centres etc.
2)Common procurement vocabulary (CPV)

90911200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Corporate Building Cleaning Services
1)Short description
Provision of high quality building cleaning services to Corporate Buildings, including libraries, day centres, sheltered housing, resource centres, community centres etc.
2)Common procurement vocabulary (CPV)

90911200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The successful tenderer will be required to provide a guarantee from and parent company (if applicable).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://harrow.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
Minimum level(s) of standards possibly required:
As in PQQ and tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: We envisage selecting to invite to tender the top 25 highest scoring suppliers or suppliers achieving a score of 75 % or more.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PRO359
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 22.8.2012 – 17:00
IV.3.4)Time limit for receipt of tenders or requests to participate
22.8.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.8.2012

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