Building Cleaning Services Tender Crawley

Building Cleaning Services Tender Crawley

Crawley Borough Council is acting on behalf of Crawley Borough Council (CBC), Horsham District Council (HDC) and Mid Sussex District Council (MSDC) to establish an agreement for the provision of Building Cleaning Services.

UK-Crawley: cleaning services

2012/S 146-244054

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Crawley Borough Council
Town Hall, The Boulevard
Contact point(s): Procurement
For the attention of: Amy Wilkinson
RH10 1UZ Crawley
UNITED KINGDOM
Telephone: +44 1403215239
E-mail: amy.wilkinson@horsham.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Building Cleaning Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: West Sussex.
NUTS code UKJ24
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 000 000 and 4 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
Crawley Borough Council is acting on behalf of Crawley Borough Council (CBC), Horsham District Council (HDC) and Mid Sussex District Council (MSDC) to establish an agreement for the provision of Building Cleaning Services.
II.1.6)Common procurement vocabulary (CPV)

90910000, 90919200

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Value includes 3 year agreement with option to extend for up to 24 months (totalling 5 years).
Estimated value excluding VAT:
Range: between 3 000 000 and 4 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.4.2013. Completion 31.3.2016

Information about lots

Lot No: 1 Lot title: Crawley Borough Council

1)Short description
Crawley Borough Council is acting on behalf of Crawley Borough Council (CBC), Horsham District Council (HDC) and Mid Sussex District Council (MSDC) and their associated Parish and Town Councils to establish an agreement for the provision of Building Cleaning Services.
2)Common procurement vocabulary (CPV)

90910000, 90919200

3)Quantity or scope
Value includes 3 year agreement with option to extend for up to 24 months (totalling 5 years).
Estimated value excluding VAT:
Range: between 1 800 000 and 2 400 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Crawley Borough Council makes up 60 % of the total aggregated spend.
Lot No: 2 Lot title: Horsham District Council
1)Short description
Crawley Borough Council is acting on behalf of Crawley Borough Council (CBC), Horsham District Council (HDC) and Mid Sussex District Council (MSDC) and their associated Parish and Town Councils to establish an agreement for the provision of Building Cleaning Services.
2)Common procurement vocabulary (CPV)

90910000, 90919200

3)Quantity or scope
Value includes 3 year agreement with option to extend for up to 24 months (totalling 5 years).
Estimated value excluding VAT:
Range: between 510 000 and 680 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Horsham District Council makes up 17 % of the total aggregated spend.
Lot No: 3 Lot title: Mid Sussex District Council
1)Short description
Crawley Borough Council is acting on behalf of Crawley Borough Council (CBC), Horsham District Council (HDC) and Mid Sussex District Council (MSDC) and their associated Parish and Town Councils to establish an agreement for the provision of Building Cleaning Services.
2)Common procurement vocabulary (CPV)

90910000, 90919200

3)Quantity or scope
Value includes 3 year agreement with option to extend for up to 24 months (totalling 5 years).
Estimated value excluding VAT:
Range: between 690 000 and 920 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Mid Sussex District Council makes up 23 % of the total aggregated spend.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://westsussex.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ into your ‘My PQQs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 4
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Quality of service and continuous improvement. Weighting 30

3. Contract management and performance monitoring. Weighting 10

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
24.8.2012 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
17.9.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Crawley Borough Council is the lead contracting authority however the individual Councils will manage their operation seperately upon contract start.
II.1 Values are based on 3 years plus up to 2 year extension (totalling 5 years).
III.3 Completion date excludes extension option.
IV.3.4 Date refers to PQQ deadline.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.7.2012

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