Building Cleaning Tender Pontypool

Building Cleaning Tender Pontypool

Coleg Gwent is seeking a suitable contractor to tender for a comprehensive building cleaning contract at 5 campuses in South East Wales Community Benefits do not apply to this contract.

UK-Pontypool: Office cleaning services

2013/S 017-024802

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Coleg Gwent
Pontypool Campus, Blaendare Road
For the attention of: Eira Miles
NP4 5YE Pontypool
UNITED KINGDOM
E-mail: eira.miles@coleggwent.ac.uk
Fax: 01495 333526

Internet address(es):

General address of the contracting authority: http://www.coleggwent.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: www.etenderwales.bravosolution.co.uk
For the attention of: Eira Miles
Internet address: http://www.etenderwales.bravosolution.co.uk

Tenders or requests to participate must be sent to: www.etenderwales.bravosolution.co.uk
E-mail: eira.miles@coleggwent.ac.uk
Internet address: http://www.etenderwales.bravosolution.co.uk

I.2)Type of the contracting authority
Other: Education
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
For the provision of cleaning services
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
NUTS code UKL16
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s)
Coleg Gwent is seeking a suitable contractor to tender for a comprehensive building cleaning contract at 5 campuses in South East Wales Community Benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

90919200

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Coleg Gwent is seeking a suitable contractor to tender for a comprehensive building cleaning contract at 5 campuses in South East Wales.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.8.2013. Completion 31.7.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Tenders must proceed in pounds sterling and all payments will be made in GBP (pounds sterling).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability. If a tender is submitted by a group (more than one) of providers then those providers if awarded the contract shall assume such legal form by incorporation, partnership or otherwise, that will enable them to contract as a single legal entity. It will be necessary for the satisfactory performance of the contract for the group to state a single address responsible for the receipt and processing of orders and resolving any problems relating to the contract.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Included in the Pre Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Included in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: Included in the Pre Qualification Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Included in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required:
Included in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Cg.
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 236-388795 of 7.12.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 11.3.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
1.5.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 8 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 1.5.2013 – 12:00
Place:

Coleg Gwent, Pontypool Campus.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Eira Miles.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Instructions to suppliers:
This procurement exercise is being carried out via our e-tendering portal and you are required to register your company’s details so that you can access the electronic copy of the tender documents when they become available.
Please visit https://etenderwales.bravosolution.co.uk

PQQ.
If you have any queries please contact BravoSolution Helpdesk (details on the webpage) as they will be able to resolve any problems you may have.
Suppliers Instructions How to Express Interest in this Tender.
1. Register your company on : https://etenderwales.bravosolution.co.uk

— Click the “Click here to register” link
— Accept the terms and conditions and click “continue”
— Enter your correct business and user details
— Note the username you chose and click “Save” when complete
— You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender.
— Login to the portal with the username/password
— Click the “Open Access PQQs” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
— Click on the relevant PQQ to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
— Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding.
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8:00 – 18:00) on:
— email: help@bravosolution.co.uk

— phone: +44 8000112470 / Fax: +44 2070800480
The awarding authority shall not bear any of the costs incurred by Tenderers in the procurement exercise. The awarding Authority reserves the right not to award the contract or to award part only of the contract.
Buy4Wales Reference Number: 33527.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Please see V1.4.2
UNITED KINGDOM

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Coleg Gwent will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from Coleg Gwent.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) / Utilities Contracts Regulations (SI 2005 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.1.2013

Enjoyed this post? Share it!