Building Consultancy Services West Yorkshire

Building Consultancy Services West Yorkshire

Provision of specialised consultancy services to South West Yorkshire Partnership Foundation Trust.

UK-Barnsley: Building consultancy services

2012/S 238-392640

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South West Yorkshire Partnership Foundation Trust
Kendray Hospital, Doncaster Road
Contact point(s): Contracts / Tendering Team
For the attention of: Tony Cooper / Michael King
S70 3RD Barnsley
UNITED KINGDOM
Telephone: +44 1226434600
E-mail: health.procurement@swyt.nhs.uk
Fax: +44 1226770717

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of specialised consultancy services to South West Yorkshire Partnership Foundation Trust.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKE
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 18
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 821 000 GBP

II.1.5)Short description of the contract or purchase(s)
Building consultancy services. The Trust is a specialist NHS Foundation Trust that provides community, mental health and learning disability services to the people of Barnsley, Calderdale, Kirklees and Wakefield. The Trust also provides some medium secure (forensic) services to the whole of Yorkshire and the Humber.
In 2011/2012 the estate portfolio increased in capacity by nearly 100 % through the amalgamation of the Barnsley PCT estate into Swypft as part of the “Transforming Community Services” and government “White Paper” issued by the Department of Health.
The estate now covers a property portfolio of over 108 000 m² throughout the regions of South and West Yorkshire and includes a diverse range of hospital and community properties. These include in patient hospital sites, community health centres, GP premises, secure Mental Health properties and ancillary buildings for allied health services.
The Estates & Facilities Department manage and maintains the property portfolio providing breakdown maintenance of the building envelope and ensuring standards and compliance are maintained at all times.
The Estates & Facilities Departments “Estate Management” and “Capital Project” teams manage the Trust’s capital development programme which is provided by the Trust to plan, develop and maintain the estate portfolio. The team provides professional technical and project management services for the Trust in the design, procurement and construction of capital works schemes. This includes provision of capital new build, refurbishment, modification and engineering works associated with the managed estate portfolio.
The Estates & Facilities Department currently delivers its capital programme of works via a combination of specialist procurement and contract methods. The purpose of this Tender is to provide the Estates & Facilities Department access to the use of a professional and specialist construction related consultant.
The successful tenderers shall be made available as when necessary by the Trusts Estates & Facilities Department to undertake specialist consultancy services in the design and delivery of capital schemes and estate related work.
The estimated total value of capital project work based on last 3 years programme of works is approximately 22 000 000 GBP inc VAT. This figure includes P21+ framework expenditure and PFI initiatives.
Capital project expenditure not on this basis equates to 8 000 000 GBP approx. over three years.
Bidders interested in being considered for this framework should send an Expression of Interest to health.procurement@swyt.nhs.uk. A pre-qualification questionnaire will be forwarded to you electronically for completion. The advert will close on 14.1.2013 and PQQ submission will close at noon on 21.1.2013.

Any responses received after this time will not be considered.

II.1.6)Common procurement vocabulary (CPV)

71315200

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
As per tender documentation.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Provision of Estates Consultancy Services for South West Yorkshire Partnership Foundation Trust

1)Short description
Architect design services – provision of services as per 11.1.5.
2)Common procurement vocabulary (CPV)

71220000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 140 000 and 150 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Please note – The above values are based on previous 3 years expenditure and a percentage of the total accumulative spend for the Trust. As you will be aware capital and minor works are not defined in this way so the Trust will not guarantee specific values within the contract to be awarded as they will fluctuate year on year.
Lot No: 2 Lot title: Provision of Estates Consultancy Services for South West Yorkshire Partnership Foundation Trust
1)Short description
Quantity surveyor/cost consultant – provision of services as per 11.1.5.
2)Common procurement vocabulary (CPV)

71244000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 75 000 and 82 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Please note – the above values are based on previous 3 years expenditure and a percentage of the total accumulative spend for the Trust. As you will be aware capital and minor works are not defined in this way so the Trust will not guarantee specific values within the contract to be awarded as they will fluctuate year on year.
Lot No: 3 Lot title: Provision of Estates Consultancy Services for South West Yorkshire Partnership Foundation Trust
1)Short description
Project management consultant – provision of services as per 11.1.5.
2)Common procurement vocabulary (CPV)

71541000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 155 000 and 165 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Please note – The above values are based on previous 3 years expenditure and a percentage of the total accumulative spend for the Trust. As you will be aware capital and minor works are not defined in this way so the Trust will not guarantee specific values within the contract to be awarded as they will fluctuate year on year.
Lot No: 4 Lot title: Provision of Estates Consultancy Services for South West Yorkshire Partnership Foundation Trust
1)Short description
CDM coordinator – provision of services as per 11.1.5.
2)Common procurement vocabulary (CPV)

71247000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 30 000 and 32 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Please note – The above values are based on previous 3 years expenditure and a percentage of the total accumulative spend for the Trust. As you will be aware capital and minor works are not defined in this way so the Trust will not guarantee specific values within the contract to be awarded as they will fluctuate year on year.
Lot No: 5 Lot title: Provision of Estates Consultancy Services for South West Yorkshire Partnership Foundation Trust
1)Short description
Building services engineering consultant (M&E) – Provision of services as per 11.1.5.
2)Common procurement vocabulary (CPV)

71315000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 125 000 and 130 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Please note – The above values are based on previous 3 years expenditure and a percentage of the total accumulative spend for the Trust. As you will be aware capital and minor works are not defined in this way so the Trust will not guarantee specific values within the contract to be awarded as they will fluctuate year on year.
Lot No: 6 Lot title: Provision of Estates Consultancy Services for South West Yorkshire Partnership Foundation Trust
1)Short description
Structural engineering consultant – provision of services as per 11.1.5.
2)Common procurement vocabulary (CPV)

71312000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 90 000 and 96 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Please note – the above values are based on previous 3 years expenditure and a percentage of the total accumulative spend for the Trust. As you will be aware capital and minor works are not defined in this way so the Trust will not guarantee specific values within the contract to be awarded as they will fluctuate year on year.
Lot No: 7 Lot title: Provision of Estates Consultancy Services for South West Yorkshire Partnership Foundation Trust
1)Short description
Asbestos services surveyor/consultant – provision of services as per 11.1.5.
2)Common procurement vocabulary (CPV)

71317200 – CA21

3)Quantity or scope
Estimated value excluding VAT:
Range: between 40 000 and 45 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Please note – The above values are based on previous 3 years expenditure and a percentage of the total accumulative spend for the Trust. As you will be aware capital and minor works are not defined in this way so the Trust will not guarantee specific values within the contract to be awarded as they will fluctuate year on year.
Lot No: 8 Lot title: Provision of Estates Consultancy Services for South West Yorkshire Partnership Foundation Trust
1)Short description
Building & engineering clerk of works services – provision of services as per 11.1.5.
2)Common procurement vocabulary (CPV)

71315000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 90 000 and 98 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Please note – The above values are based on previous 3 years expenditure and a percentage of the total accumulative spend for the Trust. As you will be aware capital and minor works are not defined in this way so the Trust will not guarantee specific values within the contract to be awarded as they will fluctuate year on year.
Lot No: 9 Lot title: Provision of Estates Consultancy Services for South West Yorkshire Partnership Foundation Trust
1)Short description
Building regulation/control services consultant – provision of services as per 11.1.5.
2)Common procurement vocabulary (CPV)

71245000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 40 000 and 45 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Please note – the above values are based on previous 3 years expenditure and a percentage of the total accumulative spend for the Trust. As you will be aware capital and minor works are not defined in this way so the Trust will not guarantee specific values within the contract to be awarded as they will fluctuate year on year.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As per tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As per tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As per tender documentation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: All conditions will be published in the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
All as per tender documentation.
Minimum level(s) of standards possibly required:
All as per tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 9: and maximum number 18
Objective criteria for choosing the limited number of candidates: The objective of the framework is to award 2 operators to each Lot. The Trust will award one “primary vendor” and one “secondary vendor” to each profession The outcome will being that for any works requiring any of the professions laid out in each Lot the ‘primary vendor’ will be given first option to undertake the works scoped out in a specification. If they cannot carry out the work for any reason (i.e. prior commitments etc.) the secondary vendor will be offered the contract. Upon completion of the evaluation / award process, if successful, you will be asked to confirm your acceptance / agreement to be prime / secondary vendor on your chosen Lot.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
T0793
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 11.1.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
14.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-2012126-PRO-4437553.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.12.2012

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