Building Consultancy Tender

London: building consultancy services

University College London (UCL) – consultants framework

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University College London (UCL)
8th floor, 1-19 Torrington Place
Contact point(s): UCL Estates
For the attention of: Greg Beach
WC1E 6BT London
UNITED KINGDOM
Telephone: +44 2076791207
E-mail: [email protected]

Internet address(es):

General address of the contracting authority: www.ucl.ac.uk/estates

Further information can be obtained from: Cameron Consulting
2-4 High Street
For the attention of: Neil Thody
ME19 6QR West Malling
UNITED KINGDOM
Telephone: +44 1732600500
E-mail: [email protected]
Fax: +44 1732600505
Internet address: www.cameron-consulting.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cameron Consulting
2-4 High Street
For the attention of: Neil Thody
ME19 6QR West Malling
UNITED KINGDOM
Telephone: +44 1732600500
E-mail: [email protected]
Fax: +44 1732600505
Internet address: www.cameron-consulting.co.uk

Tenders or requests to participate must be sent to: Cameron Consulting
2-4 High Street
For the attention of: Neil Thody
ME19 6QR West Malling
UNITED KINGDOM
Telephone: +44 1732600500
E-mail: [email protected]
Fax: +44 1732600505
Internet address: www.cameron-consulting.co.uk

 

I.2)Type of the contracting authority

Body governed by public law

 

I.3)Main activity

Education

 

I.4)Contract award on behalf of other contracting authorities

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

University College London (UCL) – consultants framework.

 

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: London.
NUTS code UKI1

 

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

 

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 45
Duration of the framework agreementDuration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 21 700 000 and 48 700 000 GBP

 

II.1.5)Short description of the contract or purchase(s)

The contracting authority, University College London (UCL) is seeking to procure consultants to undertake “construction & estate management related consultancy services” on behalf of UCL Estates. The services will comprise a range of construction related consultancy services on planned capital projects, long term maintenance and environmental programmes to maintain and improve the built environment of the Estate. The various “lots” will be established as either single party or multiple party framework agreements. Services will be “called-off” in accordance with the terms and conditions set out in each agreement for each lot.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders web site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=84091.

 

II.1.6)Common procurement vocabulary (CPV)

71315200, 71315210, 71315100, 71000000, 71200000, 71220000, 71221000, 71250000, 71251000, 71400000, 71420000, 71324000, 72224000, 71541000, 71312000, 71321000, 71334000, 71333000, 71314300, 71313000, 71317210, 71317200, 71520000, 71521000, 71314000, 79410000, 79411000

 

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

 

II.1.9)Information about variants

Variants will be accepted: no

 

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The total estimated value of services for all “lots” across the entire framework for the full duration (4 years) is between 21 700 000 GBP and 48 700 000 GBP.
Estimated value excluding VAT:
Range: between 21 700 000 and 48 700 000 GBP

 

II.2.2)Information about options

Options: no

 

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

 

 

Information about lots

Lot No: 3 Lot title: Lot 3 – cost consultancy (quantity surveying)

1)Short description

The provision of quantity surveying services in connection with major projects commissioned by the Contracting Authority (UCL).

 

2)Common procurement vocabulary (CPV)

71315200, 71324000

 

3)Quantity or scope

Lot to comprise the establishment of a multiple framework agreement with 4 consultants for the provision of quantity surveying services in connection with the maintenance and improvement of the Estate. Bidders should note that acceptance onto the framework agreement is not a guarantee to any level or amount of work. The number of consultants appointed will be concluded with multiple providers by lot. Specific “call-offs” under the framework will be awarded depending on the terms laid down in the framework agreement.
Estimated value excluding VAT:
Range: between 2 000 000 and 5 000 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots

 

Lot No: 4 Lot title: Lot 4 – project & programme management; management consultancy & strategic briefing services

1)Short description

The provision of project & programme management and management consultancy and strategic briefing services in connection with major projects commissioned by the Contracting Authority (UCL).

 

2)Common procurement vocabulary (CPV)

71315200, 72224000, 71541000, 79410000, 79411000

 

3)Quantity or scope

Lot to comprise the establishment of a multiple framework agreement with 4 consultants for the provision of project & programme management & management consultancy and strategic briefing services in connection with the maintenance and improvement of the Estate. Bidders should note that acceptance onto the framework agreement is not a guarantee to any level or amount of work. The number of consultants appointed will be concluded with multiple providers by lot. Specific “call-offs” under the framework will be awarded depending on the terms laid down in the framework agreement.
Estimated value excluding VAT:
Range: between 2 250 000 and 5 500 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots

 

Lot No: 7 Lot title: Lot 7 – structural engineering

1)Short description

The provision of structural engineering services in connection with major projects commissioned by the Contracting Authority (UCL).

 

2)Common procurement vocabulary (CPV)

71315200, 71315100, 71250000, 71312000

 

3)Quantity or scope

Lot to comprise the establishment of a multiple framework agreement with 3 consultants for the provision of structural engineering services in connection with the maintenance and improvement of the Estate. Bidders should note that acceptance onto the framework agreement is not a guarantee to any level or amount of work. The number of consultants appointed will be concluded with multiple providers by lot. Specific “call-offs” under the framework will be awarded depending on the terms laid down in the framework agreement.
Estimated value excluding VAT:
Range: between 2 000 000 and 5 000 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots

 

Lot No: 8 Lot title: Lot 8 – building surveying (and clerk of works) services

1)Short description

The provision of building surveying (including clerk of works) services in connection with major projects commissioned by the Contracting Authority (UCL).

 

2)Common procurement vocabulary (CPV)

71315200, 71000000, 71250000, 71251000, 71520000, 71315300

 

3)Quantity or scope

Lot to comprise the establishment of a multiple framework agreement with 3 consultants for the provision of building surveying (and clerk of works) services in connection with the maintenance and improvement of the Estate. Bidders should note that acceptance onto the framework agreement is not a guarantee to any level or amount of work. The number of consultants appointed will be concluded with multiple providers by lot. Specific “call-offs” under the framework will be awarded depending on the terms laid down in the framework agreement.
Estimated value excluding VAT:
Range: between 2 000 000 and 4 000 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots

 

Lot No: 9 Lot title: Lot 9 – CDM co-ordinator services

1)Short description

The provision of CDM co-ordinator services in connection with major projects commissioned by the Contracting Authority (UCL).

 

2)Common procurement vocabulary (CPV)

71315200, 71317210, 71317200, 71520000

 

3)Quantity or scope

Lot to comprise the establishment of a multiple framework agreement with 3 consultants for the provision of CDM co-ordinator services in connection with the maintenance and improvement of the Estate. Bidders should note that acceptance onto the framework agreement is not a guarantee to any level or amount of work. The number of consultants appointed will be concluded with multiple providers by lot. Specific “call-offs” under the framework will be awarded depending on the terms laid down in the framework agreement.
Estimated value excluding VAT:
Range: between 1 000 000 and 3 000 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots

 

Lot No: 10 Lot title: Lot 10 – Breeam, environmental & energy related consultancy services

1)Short description

The provision of Breeam, environmental & energy related consultancy services in connection with major projects commissioned by the Contracting Authority (UCL).

 

2)Common procurement vocabulary (CPV)

71315200, 71315210, 71315100, 71314300, 71313000

 

3)Quantity or scope

Lot to comprise the establishment of a multiple framework agreement with 4 consultants for the provision of Breeam, environmental & energy related consultancy services in connection with the maintenance and improvement of the Estate. Bidders should note that acceptance onto the framework agreement is not a guarantee to any level or amount of work. The number of consultants appointed will be concluded with multiple providers by lot. Specific “call-offs” under the framework will be awarded depending on the terms laid down in the framework agreement.
Estimated value excluding VAT:
Range: between 150 000 and 400 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots

 

Lot No: 11 Lot title: Lot 11 – approved inspector services

1)Short description

The provision of approved inspector services in accordance with The Building (Approved Inspectors etc.) Regulations 2010 in connection with major projects commissioned by the Contracting Authority (UCL).

 

2)Common procurement vocabulary (CPV)

71315200, 71315210, 71000000, 71520000

 

3)Quantity or scope

Lot to comprise the establishment of a single party framework agreement with 1 consultant for the provision of site inspection services (clerk of works) in connection with the maintenance and improvement of the Estate. Bidders should note that acceptance onto the framework agreement is not a guarantee to any level or amount of work. The number of consultants appointed will be concluded with a single providers by lot. Specific “call-offs” under the framework will be awarded depending on the terms laid down in the framework agreement.
Estimated value excluding VAT:
Range: between 200 000 and 500 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots

 

Lot No: 12 Lot title: Lot 12 – space utilisation services

1)Short description

The provision of space utilisation services in connection with major projects commissioned by the Contracting Authority (UCL).

 

2)Common procurement vocabulary (CPV)

71315200, 71000000, 71200000, 71220000, 71221000, 71250000, 71251000, 71400000, 71420000

 

3)Quantity or scope

Lot to comprise the establishment of a single party framework agreement with 1 consultant for the provision of space utilisation services in connection with the maintenance and improvement of the Estate. Bidders should note that acceptance onto the framework agreement is not a guarantee to any level or amount of work. The number of consultants appointed will be concluded with single provider by lot. Specific “call-offs” under the framework will be awarded depending on the terms laid down in the framework agreement.
Estimated value excluding VAT:
Range: between 100 000 and 300 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots

 

Lot No: 1 Lot title: Lot 1 – architectural services (major works)

1)Short description

The provision of architectural services in connection with major projects (greater than 5 000 000 GBP in value) commissioned by the Contracting Authority (UCL).

 

2)Common procurement vocabulary (CPV)

71315200, 71000000, 71200000, 71220000, 71221000, 71250000, 71251000, 71400000, 71420000

 

3)Quantity or scope

Lot to comprise the establishment of a multiple framework agreement with 4 consultants for the provision of architectural services in connection with the maintenance and improvement of the Estate. Bidders should note that acceptance onto the framework agreement is not a guarantee to any level or amount of work. The number of consultants appointed will be concluded with multiple providers by lot. Specific “call-offs” under the framework will be awarded depending on the terms laid down in the framework agreement.
Estimated value excluding VAT:
Range: between 4 000 000 and 7 000 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots

 

Lot No: 2 Lot title: Lot 2 – architectural services (minor works)

1)Short description

The provision of architectural services in connection with minor projects (less than 5 000 000 GBP in value) commissioned by the Contracting Authority (UCL).

 

2)Common procurement vocabulary (CPV)

71315200, 71000000, 71200000, 71220000, 71221000, 71250000, 71251000, 71400000, 71420000

 

3)Quantity or scope

Lot to comprise the establishment of a multiple framework agreement with 4 consultants for the provision of architectural services in connection with the maintenance and improvement of the Estate. Bidders should note that acceptance onto the framework agreement is not a guarantee to any level or amount of work. The number of consultants appointed will be concluded with multiple providers by lot. Specific “call-offs” under the framework will be awarded depending on the terms laid down in the framework agreement.
Estimated value excluding VAT:
Range: between 6 000 000 and 12 000 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots

 

Lot No: 5 Lot title: Lot 5 – M&E engineering (minor works)

1)Short description

The provision of M&E engineering services in connection with minor projects (less than 1 000 000 GBP in value) commissioned by the Contracting Authority (UCL).

 

2)Common procurement vocabulary (CPV)

71315200, 71315210, 71250000, 71321000, 71334000, 71333000

 

3)Quantity or scope

Lot to comprise the establishment of a multiple framework agreement with 3 consultants for the provision of M&E engineering services in connection with the maintenance and improvement of the Estate. Bidders should note that acceptance onto the framework agreement is not a guarantee to any level or amount of work. The number of consultants appointed will be concluded with multiple providers by lot. Specific “call-offs” under the framework will be awarded depending on the terms laid down in the framework agreement.
Estimated value excluding VAT:
Range: between 1 000 000 and 3 000 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots

 

Lot No: 6 Lot title: Lot 6 – M&E engineering (major works)

1)Short description

The provision of M&E engineering services in connection with major projects (greater than 1 000 000 GBP in value) commissioned by the Contracting Authority (UCL).

 

2)Common procurement vocabulary (CPV)

71315200, 71315210, 71000000, 71250000, 71321000, 71334000, 71334000, 71333000

 

3)Quantity or scope

Lot to comprise the establishment of a multiple framework agreement with 3 consultants for the provision of M&E engineering services in connection with the maintenance and improvement of the Estate. Bidders should note that acceptance onto the framework agreement is not a guarantee to any level or amount of work. The number of consultants appointed will be concluded with multiple providers by lot. Specific “call-offs” under the framework will be awarded depending on the terms laid down in the framework agreement.
Estimated value excluding VAT:
Range: between 1 000 000 and 3 000 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots

 

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A parent company guarantee and/or performance bond may be required by UCL, the details of which will be set out in the invitation to tender (ITT) and accompanying documentation.

 

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The terms of payment will be set out in the ITT and accompanying documentation.

 

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but UCL reserves the right to require one party to undertake primary contracting responsibility for the services or to require that one or more parties are jointly or severally liable.

 

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The selected providers will be required to perform the services to the required standards set out in the ITT.

 

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire (PQQ) consistent with the provisions of Directive 2004/18/EC and the Public Contracts Regulations 2006. The PQQ is available from the address in Annex A, 1 above and must be returned to that address by the date stipulated in IV.3.4.

 

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire (PQQ) consistent with the provisions of Directive 2004/18/EC and the Public Contracts Regulations 2006. The PQQ is available from the address in Annex A, 1 above and must be returned to that address by the date stipulated in IV.3.4.

 

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a pre-qualification questionnaire (PQQ) consistent with the provisions of Directive 2004/18/EC and the Public Contracts Regulations 2006. The PQQ is available from the address in Annex A, 1 above and must be returned to that address by the date stipulated in IV.3.4.

 

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

 

 

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

 

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 118
Objective criteria for choosing the limited number of candidates: For Lots of 1 economic operator, an envisaged number of 5 will be invited to tender; for lots of 3 economic operators, an envisaged number of 9 will be invited to tender; for Lots with 4 economic operators, an envisaged number of 12 will be invited to tender. Bidders will be shortlisted based on criteria set out in the PQQ, the ITT and accompanying documentation.

 

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no

 

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T10168

 

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

16.12.2011 – 13:00

 

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.1.2012

 

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

 

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

 

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The process seeks to select organisations offering the appropriate capability, capacity and competency. UCL reserves the right not to conclude any contracts, to change without notice the procedure for awarding contracts, to reject all or any bids for the contracts, to terminate discussions with all or any interested parties and/or to stop the process without any liability on its part. Expressions of interest must be in the form of a completed pre-qualification questionnaire (PQQ) to be received by UCLs Procurement Consultant, Cameron Consulting, using the e-mail address [email protected] in Section 1. Expressions of interest not submitted in the required format or containing all the requested information may be rejected.

All communications shall be in English (or a full translation provided at no cost to UCL). Tenders, when invited, and all supporting documentation must be priced in Sterling and all payments under the contract will be in Sterling. Any contract or agreement resulting from acceptance of the invitation to tender (ITT) will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English courts.
UCL does not bind itself to accept any tender and reserves the right to accept any part of any tender. No contract capable of acceptance will be created between UCL and any party until a contract is executed between UCL and the selected providers.
(MT Ref:84091).
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

 

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Internet address: www.hmcourts-service.gov.uk

Body responsible for mediation procedures

Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
EC4Y 1EU London
UNITED KINGDOM
E-mail: [email protected]
Telephone: +44 2075366000
Internet address: www.cedr.com

 

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 and 32A of the Public Contract Regulations 2006 and The Public Contracts (Amendment) Regulations 2009, the Contracting Authority will incorporate a minimum 10 calendar day standstill period starting from the date when the contract award was notified to bidders. Unsuccessful bidders will be provided with a de-brief in the “Award Decision Notice” at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operator and the name of the economic operator to be awarded the contract. Tenderers have a right of appeal provided for within the Public Contracts Regulations 2006 (as amended). Any such proceedings must be brought in the High Court of England & Wales.

 

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM
Telephone: +44 2072761234
Internet address: www.cabinetoffice.gov.uk

 

VI.5)Date of dispatch of this notice:

8.11.2011