Building Contractor Work Newport

Building Contractor Work Newport

Newport City Homes is procuring a framework of suitably experienced and qualified contractors to support the delivery of maintenance services by the in-house Property Services Team. 

United Kingdom-Newport: Aerial and related services

2014/S 161-289207

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Newport City Homes
Nexus House, Mission Court, Lower Dock Street
For the attention of: Stacy Thomas
NP20 2DW Newport
UNITED KINGDOM
Telephone: +44 1633381111
E-mail: termcontracts2014@newportcityhomes.com

Internet address(es):

General address of the contracting authority: www.newportcityhomes.com

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0869

Electronic access to information: www.sell2wales.gov.uk

Electronic submission of tenders and requests to participate: www.sell2wales.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Contractor Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Newport, South Wales.

NUTS code UKL21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 45

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Newport City Homes is procuring a framework of suitably experienced and qualified contractors to support the delivery of maintenance services by the in-house Property Services Team. The work issued is likely to be of low value as the Framework will be utilised either when the in-house Team cannot deliver the required works, or, the volume of work received by the in-house Team exceeds the resources available. The in-house Team are tasked with completing as high a volume of work as possible, with the target for in-house delivery being increased year on year.
NCH will seek proposals (at tender stage) that deliver its social,economic and environmental sustainability objectives.
Further and more detailed information is set out in a pre-qualification questionnaire (PQQ) which is available on request (see section VI.3) II.1.6)
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.sell2wales.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=10984

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.sell2wales.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

60440000452323303232440045312320325320004511124045232451452324525072000050721000452321414533110050711000,51110000453110004531110045311200453100005053110045261900452619204521131045421151500000003319610045210000,4544000045442100454421104532000045321000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The value shown covers the entire framework.
Total value of responsive repairs, spread across lots is estimated at GBP 3 000 000 per year
Total value of void works, spread across lots is estimated at GBP 1 900 000 per year
Total value of aid and adaptation work is estimated at GBP 800 000 per year
Newport City Homes are targeting to reduce the the value of work issued externally over the course of the Framework from the current 40 % level to less than 30 %, therefore bidders are advised that year on year the values above are likely to decrease.
Estimated value excluding VAT: 22 800 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Drainage Repairs & Unblocking

1)Short description

Provide a responsive service to NCH for reapirs to drains and the unblocking of drains.

2)Common procurement vocabulary (CPV)

44163110441631114511124045232452

3)Quantity or scope

Covers NCH housing stock of circa 10 000 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Repairs to aerials, satellite dishes and the like

1)Short description

Responsive repair service covering aerials, satellite dishes and the like.

2)Common procurement vocabulary (CPV)

32324400

3)Quantity or scope

Covers the NCH stock of circa 10 000 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Gas Breakdown, Repair & Installation

1)Short description

Responsive repair service to gas heating installations and the installation of new gas heating installations.

2)Common procurement vocabulary (CPV)

507200004523214145331100

3)Quantity or scope

Covers the NCH stock of circa 10 000 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Electrical Repair

1)Short description

Responsive repair service for electrical repairs.

2)Common procurement vocabulary (CPV)

50711000505324005111000045311000453111004531120045310000

3)Quantity or scope

Covers the NCH stock of circa 10 000 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Carpentry Repair

1)Short description

Responsive repair service covering carpentry / joinery repairs.

2)Common procurement vocabulary (CPV)

454200004542100044220000

3)Quantity or scope

Covers the NCH stock of circa 10 000 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Plumbing Repairs

1)Short description

Responsive repair service covering plumbing repairs.

2)Common procurement vocabulary (CPV)

45330000

3)Quantity or scope

Covers the NCH stock of circa 10 000 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Roofing Repairs

1)Short description

Responsive repair service covering roofing works.

2)Common procurement vocabulary (CPV)

452612004526121045261211452612124526121445261410452614204526122245261900452619104526192044112400

3)Quantity or scope

Covers the NCH stock of circa 10 000 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Voids

1)Short description

Void refurbishment to letting standard.

2)Common procurement vocabulary (CPV)

454200004533000050710000454300004544000050720000

3)Quantity or scope

Covers the NCH stock of circa 10 000 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9 Lot title: Improvement Works

1)Short description

Improvements to properties including but not limited to kitchens, bathrooms, electrical works, roofing, paths, walls, fences, gates etc.

2)Common procurement vocabulary (CPV)

45420000507100004533000045260000452331614543000044221300454211485070000045210000

3)Quantity or scope

Covers the NCH stock of circa 10 000 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10 Lot title: Installation of aids and adaptations

1)Short description

Installation of aids and adaptations.

2)Common procurement vocabulary (CPV)

507000004521000033196200

3)Quantity or scope

Covers the NCH stock of circa 10 000 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 12 Lot title: Cavity Wall Insulation Removal

1)Short description

The removal of cavity wall insulation where required.

2)Common procurement vocabulary (CPV)

4532100045320000

3)Quantity or scope

Covers the NCH stock of circa 10 000 properties where removal works are required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 11 Lot title: Void Painting

1)Short description

Painting of properties which are empty during refurbishment for letting.

2)Common procurement vocabulary (CPV)

454400004544210045442110

3)Quantity or scope

Covers the NCH stock of circa 10 000 properties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortium or other group of more than one legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with one or more of the parties acting as ‘prime contractor’ (and where more than one, on a joint and several liability basis). Where the contract is with a special purpose company with separate legal personality established for the project, the contracting authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The pre qualification questionnaire (PQQ), which is available through the Sell2Wales portal, will provide the details. Any economic operator may be excluded from participation if it fulfils any of the criteria listed in Regulation 23 of the Public Contracts Regulations 2006 (as amended) / Article 45 EU Directive 2004.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ.
Minimum level(s) of standards possibly required: As set out in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ.
Minimum level(s) of standards possibly required:
As set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Minimum 5 per Lot to be invited to tender, as set out within the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PRC/149
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.9.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

30.9.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

31.10.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.sell2wales.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Bidders who request a PQQ will also be provided with a memorandum of information which provides additional outline information in relation to the services being procured.
The Contracting Authority is seeking to establish a 4 year Framework.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
The Contracting Authority will not accept PQQ submissions after the stated closing date.
The Contracting Authority is committed to contribute to its (and the Welsh Government’s) social, economic and environmental sustainability objectives and will seek solutions and include contract performance conditions that provide for collaborative working arrangements which serve to address and deliver these objectives; including (but not limited to) recruitment and training of the long term economically inactive.
The Contracting Authority reserves the right to award the contract in whole or in part, or annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments made in GBP.
In relation to section II.1.9 above – variants will be accepted only to the extent permitted in the tender documents (if at all).
Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms
(WA Ref:10971)
Newport City Homes will be running a ‘Supplier Awareness Day’ to brief potential Bidders on the procurements on the 9.9.2014 at the Christchurch Centre, Newport between 08:30 and 11:30. To book a place a place at the event, Bidders should register via the Event Brite website at

http://www.eventbrite.co.uk/e/newport-city-homes-supplier-awareness-day-tickets-12631933453

(WA Ref:10984)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Combination of:
NCH will require a successful tenderer of this framework to partner with NCH by ‘hosting’ the fresh start construction apprentice scheme. As host you will employ up to 20 apprentices at a time on 2 yearly training courses, on set salaries and terms and conditions to be approved by NCH. You will need to be able to claim CITB levy funding for part of the apprentice cost. The residual cost of employing the apprentice will be met through NCH supply chain partners employing the apprentices on temporary contract arrangements. Any shortfall In contributions will be met by NCH to ensure the scheme is cost neutral to the host. NCH will provide an apprentice coordinator to work with the host to administer, recruit and work with the apprentices, colleges and supply chain partners to secure successful outcomes. The host will also employ apprentices on their contracts as part of their support to the overall scheme.
Attendance, contribution and participation in annual Resident Festival
Apprenticeships, training placements contribution to Community Funds
Financial contribution to central fund for apprenticeships / training placements
Assisting NCH with Digital Inclusion objectives

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to bidders. Bidders who are unsuccessful shall be informed by the contracting authority as to the reasons why the Bidder was unsuccessful.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.8.2014

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