Building Maintenance, Responsive Repairs and Small Works 2013

Building Maintenance, Responsive Repairs and Small Works 2013

1. Emergency call out service; a. Normal working hours b. Out of Hours 2. Responsive repair; 3. Routine repair; 4. Small Works; 5. Minor improvements and alterations.

UK-Leicester: Miscellaneous repair and maintenance services

2013/S 011-014243

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leicester City Council
Property Division, 16 New Walk
For the attention of: Frank Ellis
LE1 6UB Leicester
UNITED KINGDOM
E-mail: frank.ellis@leicester.gov.uk

Internet address(es):

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/respond/2C69CGGQJH

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

As per section II above
As per section II above
Leicester
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Building Maintenance, Responsive Repairs and Small Works 2013.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
NUTS code UKF21
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Miscellaneous repair and maintenance services. Repair and maintenance services of building installations. Building construction work. Roof works and other special trade construction works. Building installation work. Building completion work. Other building completion work. Installation services of electrical and mechanical equipment. Building services. Building-inspection services. Leicester City Council (“the Council”) is responsible for Property Services to approximately 800 buildings, including schools, community homes, libraries and museums etc. The Services are to be undertaken to primarily Leicester City Council’s non domestic buildings but the framework will be open and made available to domestic buildings and other contracting authorities within the County of Leicestershire, including Universities, the NHS, and Police. Accordingly where a range of value has been quoted (see lots) the lower range value applies to the estimated Leicester City Council total value and the upper range value relates to the total estimated maximum value for all contracting authorities.
The Council invites applications from suitably experienced and qualified Specialist Contractor(s) for the following Categories of Works and Services:
1. Emergency call out service;
a. Normal working hours
b. Out of Hours
2. Responsive repair;
3. Routine repair;
4. Small Works;
5. Minor improvements and alterations;
The Contract is intended for works and services not exceeding 10,000 GBP per individual order value.
The above categories of works will be tendered in 7 separate lots.
II.1.6)Common procurement vocabulary (CPV)

50800000, 50700000, 45210000, 45260000, 45300000, 45400000, 45450000, 51100000, 71315000, 71315400

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The award of the Contract will be limited to one Contractor per each Lot except LOT 1 – General Building where two Contractors will be selected. Under each Category applied for the service is required to mainly be resourced by direct labour, with limited sub-contracted work in specialist areas only.
Contractors expressing an interest in tendering for the Service Category applied for must be able to provide under the following Lots:
Lot 1. General Building including basic electrical and mechanical building services
Lot 2. Drainage.
Lot 3. Roofing.
Lot 4. Finishes.
Lot 5. Glazing and window replacement.
Lot 6. Electrical services.
Lot 7. Mechanical and plumbing services.
Historically the contract has been based on the National Schedule of Rates (NSR) and a Joint Contracts Tribunal (JCT) Standard Form of Measured Term Contract. The Council is considering the use of both target costing, schedules of rates, and industry standard contracts (including the New Engineering Contract (NEC) and JCT contracts) as part of a consultation exercise being undertaken, the outcome of which will feed into and determine the final decision. You should be fully conversant with the use of the NSR for measuring items of work ordered.
The length of the arrangement will be for a period of 3 years with a 12 month optional contract extensions at the end of year 3 which is at the sole discretion of the Council.
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/2C69CGGQJH .

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.

The Authority wishes to establish a Framework Agreement for use by the additional following UK public sector bodies located within the county of Leicestershire (and any future successors to these organisations):
Local Authorities http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG).

Educational Establishments in England within the County of Leicestershire l maintained by the Department for Education, Universities and Colleges but NOT Independent Schools http://www.edubase.gov.uk/search.xhtml;jsessionid=4767F89630A039E98FE593093D577013?clear=true.

http://www2.le.ac.uk

http://www.dmu.ac.uk/home.aspx

Police Forces within the county of Leicestershire http://www.leics.police.uk/

Fire and Rescue Services within the County of Leicestershire http://www.fireservice.co.uk/information/ukfrs.

Leicestershire Fire & Rescue Service
Anstey Frith
Leicester Road
Glenfield
Leicester
LE3 8HD
NHS Bodies within the County of Leicestershire including Acute Trusts, Ambulance Trusts, Primary Care trusts, Care Trusts, NHS Hospital Trusts, Foundation Trusts, Strategic Health Authorities, Mental Health Trusts, Special Health Authorities, Community Health Councils, Local Health Boards, NHS Trusts, including Ambulance Trusts.(There is also a drill down to NHS Doctors making them ‘easily identifiable’)
http://www.dh.gov.uk/en/Aboutus/OrganisationsthatworkwithDH/Armslengthbodies/Categorisationofarmslengthbodies/index.htm. http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx

http://www.general-practitioners-uk.co.uk/city-Leicester.html

Estimated value excluding VAT:
Range: between 11 800 000 and 23 600 000 GBP

II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Building maintenance, Responsive Repairs & Small Works contracts – General Building including basic electrical and mechanical building services

1)Short description
2)Common procurement vocabulary (CPV)

50800000, 45210000, 45260000, 45100000, 45300000, 45400000, 50700000, 71251000, 71315300

3)Quantity or scope
Internal and external improvement/alterations, repair and maintenance to buildings including: – temporary works and site security, scaffolding and working platforms, demolition, alteration and renovation, groundwork, in-situ and pre-cast concrete, masonry, structures and casting, cladding/covering, waterproofing, lining, sheathing and dry partitioning, windows/doors stairs/surface finishes, fixed furniture and equipment, insulation/proofing work, fire stops and compartmentation, carpentry & joinery, minor general build works, external works, disposal systems including rainwater & drainage, small scale hot and cold water services including pipe and tank insulation, small scale electrical heating lighting and power services, small scale communications/security systems.
Estimated value excluding VAT:
Range: between 2 400 000 and 4 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Building maintenance, Responsive Repairs & Small Works contracts – Drainage
1)Short description
2)Common procurement vocabulary (CPV)

50800000, 45330000, 45332000, 45111240, 45111250, 71351500, 45232451, 45232411, 45232454

3)Quantity or scope
Specialist drainage installation, clearance, maintenance and repair service to include jetting, CCTV Surveys, repair, testing, lining & renewal of sections of underground services.
Estimated value excluding VAT:
Range: between 300 000 and 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Building maintenance Responsive Repairs & Small Works contracts – Roofing
1)Short description
2)Common procurement vocabulary (CPV)

50800000, 45261900, 45261910, 45261920, 45261200, 45261410, 45261300, 45261100, 45261400

3)Quantity or scope
Roofing and guttering specialist service to include repair, maintenance and new installation of all types of roof finishes. Service to include tiled, felt, lead work and other specialist finishes including rainwater gutters.
Estimated value excluding VAT:
Range: between 1 600 000 and 3 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Building maintenance Responsive Repairs & Small Works contracts – Finishes
1)Short description
2)Common procurement vocabulary (CPV)

50800000, 45410000, 45432000, 45442100, 45442110, 45442120, 45431100, 45431200, 45262340, 45324000, 45421146, 45432114, 45442180, 45450000, 45451200, 45452000, 45442200, 45442300

3)Quantity or scope
Maintenance and improvement service for all buildings fabric, ie painting & decorations (both internal and external), plastering, repair/ renewal of ceilings (including suspended), all types of floor finishes, wall covering and wall papering, pre-paint repairs (timber/metal), window adjustment and repairs.
Estimated value excluding VAT:
Range: between 600 000 and 1 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Building maintenance Responsive Repairs & Small Works contracts – Glazing and Window Replacement
1)Short description
2)Common procurement vocabulary (CPV)

50800000, 45441000, 45421110, 45421112

3)Quantity or scope
Maintenance and installation service for all glazing types including plain, Georgian, special glass, double glazing, decorative glazing (eg. stained/leaded) and window replacement. Working on multi-storey and high rise buildings.
Estimated value excluding VAT:
Range: between 500 000 and 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Building maintenance Responsive Repairs & Small Works contracts – Electrical Services
1)Short description
2)Common procurement vocabulary (CPV)

50800000, 50610000, 50432000, 50532000, 45259000, 45310000, 45311000, 45312000, 45312100, 45312200, 45312310, 45312320, 45314300, 45315000, 45316000, 45317000, 51111000, 51310000, 51700000, 50232100, 50711000, 51110000, 71314100, 71632000

3)Quantity or scope
Installation, maintenance and improvement of general electrical plant and services such as power, lighting, heating (space & water), controls, pumps and motors; data/communication, security systems, small scale fire alarm works, emergency lighting, disability and access systems, lightning protection.
Estimated value excluding VAT:
Range: between 4 000 000 and 8 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Building maintenance, Responsive Repairs & Small Works contracts – Mechanical and Plumbing Services
1)Short description
2)Common procurement vocabulary (CPV)

50800000, 45259300, 45330000, 50510000, 50710000, 50712000, 50720000, 45259000, 45259900, 45320000, 45321000, 45331000, 45331100, 45331110, 45332000, 45332400, 45333000, 45350000, 45351000, 45421147, 50721000, 50760000, 51100000, 51130000, 51514100, 51800000, 51810000, 71314310, 45232141, 45421151, 50531300, 50730000, 71315000, 71320000, 71333000, 71630000

3)Quantity or scope
Installation, maintenance and improvement of mechanical and plumbing services plant and equipment including soil and waste, cold and hot water services, grey water services, water hygiene, conditioning, sterilization and scale inhibition, gas/oil fired boilers, fires and water heaters, wet space heating systems, pump / valve maintenance, gas fired space heating, solar thermal water heaters, thermal insulation to pipework and equipment, ventilation and air conditioning, chilled water systems, fire protection – dry risers, laboratory fittings, sumps and submersible pumps.
Estimated value excluding VAT:
Range: between 2 400 000 and 4 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The provision of appropriate guarantees, bonds and warranties is reserved.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As per the contract documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Membership of regulatory or trade bodies relevant to some Lots applied for are required eg GasSafe, NICEIC, HVCA and any other relevant memberships, or equivalent.
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Between 5 and 8 operators will be invited to tender per Lot.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
11.2.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
5.3.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The Council is considering the use of both target costing, schedules of rates, and industry standard contracts (including the New Engineering Contract (NEC) and JCT contracts) as part of a consultation exercise being undertaken, the outcome of which will feed into and determine the final decision.
The value of the contract given, 11,800,000 – 23,600,000 GBP, is for the whole contract, including the option to extend if taken up.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/respondToList.html?noticeId=48828106

GO Reference: GO-2013111-PRO-4508893

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.1.2013

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