Building Maintenance Tender Bristol

Building Maintenance Tender Bristol

Planned, Preventative, Service Maintenance Framework Agreements.

UK-Bristol: repair and maintenance services

2012/S 93-153909

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Bristol
Senate House Tyndall Avenue
For the attention of: Richard Lafferty
BS8 1TH Bristol
UNITED KINGDOM
Telephone: +44 1173317295
E-mail: procurement-tenders@bristol.ac.uk
Fax: +44 1179251311

Internet address(es):

General address of the contracting authority: https://tender.bris.ac.uk/procontract/bristol/supplier.nsf/frm_home?openForm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Planned, Preventative, Service Maintenance Framework Agreements.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: UKK11.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)
The University intends to let a series of Framework Agreements to cover the planned, preventative, service maintenance of a variety of building services and equipment throughout the University.
The successful contractor(s) will be engaged to carry out a variety of statutory legislative test and inspections as well as planned preventative service maintenance works throughout the University.
The University’s Estates Operations has traditionally awarded contracts for the above services as a number of small low value orders and divided them between its three cost centres: the Precinct; the Residencies; Langford.
Generally, the works will be carried out in occupied buildings. The University has a wide range of building types ranging form Grade 1 listed through to modern buildings. Uses include research intensive laboratories, general teaching spaces, lecture theatres, office space, student accommodation etc. Buildings are used throughout the year. The contractor must take this into account when preparing the tender return. Work shall be carried out to a high standard of workmanship. Installation standards shall meet the latest best practice standards. Works shall comply with the University of Bristol Generic Projects Requirements document and all other relevant British Standards, European Normative documents, and Codes of Practice applicable to the works.
The University does have some sensitive and/or hazardous areas that require a twenty four hour, seven days per week, and fifty two weeks per year response. But when instructed, this response time must be respected and supported. Payments will be adjusted to cover for call outs and works outside of normal working hours.
Typically you will be expected to work alongside other Framework Contractors, working in partnership and collaboratively working in order to complete your tests and inspections as required by the University of Bristol. Additionally, you may be required to assist the University Reactive Maintenance labour organization with planned maintenance works as a result of your tests and inspections. This may require you to respond quickly to ensure the University remains operating effectively.
You will be required to provide reports of asset status, clearly identifying asset life expectation alongside your service maintenance reports. All reporting is expected to be carried out electronically in conjunction with the University’s Computer Facility Management System.
These works will be split into five separate lots as detailed below:
LOT 1.
Typically LOT 1 covers mechanically biased, water related planned preventative service maintenance. This will typically involve the statutory legislative tests and inspections as well as planned preventative service maintenance works throughout the University for boosted water sets; pressurisation units; humidifiers; monthly domestic water temperature monitoring; shower head cleaning; drain clearance and gutter clearing; water treatment and analysis; in-line and sidestream filtration units; plate heat exchanger cleaning; swimming pool maintenance.
LOT 1a covers the provision of water system risk assessments in accordance with the HSE Approved Code of Practice L8 “Control of legionella bacteria in water systems”. LOT 1a shall be a separate contract from LOT 1 as LOT 1a must be independent.
LOT 2.
Typically LOT 2 covers mechanically biased, gas and air related planned preventative service maintenance. This will typically involve the statutory legislative tests and inspections as well as planned preventative service maintenance works throughout the University for air compressors; air conditioning units; chillers; gas boilers and gas appliances; laboratory gas cylinders; local exhaust ventilation and fume cupboards.
LOT 3.
Typically LOT 3 covers Fire Prevention and Safety Protection related planned preventative service maintenance. This will typically involve the statutory legislative tests and inspections as well as planned preventative service maintenance works throughout the University for dry risers; smoke ventilation units; sprinkler systems; fire detection systems; emergency lighting systems; lightning conductors; chimney inspections; mansafe and eyebolt systems; evacuation chairs.
LOT 4.
Typically LOT 4 covers electrically related planned preventative service maintenance. This will typically involve the statutory legislative tests and inspections as well as planned preventative service maintenance works throughout the University for standby generator sets; uninterruptible power supplies; powered doors and roller shutter doors.
II.1.6)Common procurement vocabulary (CPV)

50000000, 50700000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
See PQQ Document.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Lot 1 – Mechanical (Water)

1)Short description
Typically LOT 1 covers mechanically biased, water related planned preventative service maintenance. This will typically involve the statutory legislative tests and inspections as well as planned preventative service maintenance works throughout the University for boosted water sets; pressurisation units; humidifiers; monthly domestic water temperature monitoring; shower head cleaning; drain clearance and gutter clearing; water treatment and analysis; in-line and sidestream filtration units; plate heat exchanger cleaning; swimming pool maintenance.
2)Common procurement vocabulary (CPV)

50000000, 50700000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 1a – Water Systems Risk Assessments
1)Short description
LOT 1a covers the provision of water system risk assessments in accordance with the HSE Approved Code of Practice L8 “Control of legionella bacteria in water systems”. LOT 1a shall be a separate contract from LOT 1 as LOT 1a must be independent.
2)Common procurement vocabulary (CPV)

50000000, 50700000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lots 1 and 1a will not be awarded to the same contractor; therefore if the same tenderer provides the most economically advantageous offer for Lot 1 and Lot 1a, we will award Lot 1a to the second highest rated tenderer.
Lot No: 3 Lot title: Lot 2 – Mechanical (Air and Gas)
1)Short description
Typically LOT 2 covers mechanically biased, gas and air related planned preventative service maintenance. This will typically involve the statutory legislative tests and inspections as well as planned preventative service maintenance works throughout the University for air compressors; air conditioning units; chillers; gas boilers and gas appliances; laboratory gas cylinders; local exhaust ventilation and fume cupboards.
2)Common procurement vocabulary (CPV)

50000000, 50700000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Lot 3 – Fire Safety Protection
1)Short description
Typically LOT 3 covers Fire Prevention and Safety Protection related planned preventative service maintenance. This will typically involve the statutory legislative tests and inspections as well as planned preventative service maintenance works throughout the University for dry risers; smoke ventilation units; sprinkler systems; fire detection systems; emergency lighting systems; lightning conductors; chimney inspections; mansafe and eyebolt systems; evacuation chairs.
2)Common procurement vocabulary (CPV)

50000000, 50700000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Lot 4 – Electrical
1)Short description
Typically LOT 4 covers electrically related planned preventative service maintenance. This will typically involve the statutory legislative tests and inspections as well as planned preventative service maintenance works throughout the University for standby generator sets; uninterruptible power supplies; powered doors and roller shutter doors.
2)Common procurement vocabulary (CPV)

50000000, 50700000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See PQQ Document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See PQQ Document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
See PQQ Document.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See PQQ Document.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See PQQ Document.
Minimum level(s) of standards possibly required: See PQQ Document.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See PQQ Document.
Minimum level(s) of standards possibly required:
See PQQ Document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 25
Objective criteria for choosing the limited number of candidates: See PQQ Document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
UoB0205/S/RL
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 11.6.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
12.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
9.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Lots 1 and 1a will not be awarded to the same contractor; therefore if the same tenderer provides the most economically advantageous offer for Lot 1 and Lot 1a, we will award Lot 1a to the second highest rated tenderer.
The University will not shortlist any supplier to be invited to tender where any of hte reasons detailed in Section23(1) of the UK Statutory Instrument 2006 No.5 (The Public Contracts Regulations) are deemed to apply.
The University reserves the right to award all, part or none of the business.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The University will incorporate a standstill period atthe point information on the award of the contract is communicated to tenderers. That notification will providefull information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.5.2012

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