Building Maintenance Tender Milton Keynes

Building Maintenance Tender Milton Keynes

Planned preventative maintenance & reactive works for Milton Keynes Council Central Admin Buildings.

UK-Milton Keynes: repair and maintenance services of building installations

2012/S 95-157828

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Council of the Borough of Milton Keynes
Civic Offices, 1 Saxon Gate East
For the attention of: Contracts and Procurement Group
MK9 3HG Milton Keynes
UNITED KINGDOM
Telephone: +44 1908691691
E-mail: contracts@milton-keynes.gov.uk

Internet address(es):

General address of the contracting authority: www.milton-keynes.gov.uk/contracts

Address of the buyer profile: https://in-tendhost.co.uk/miltonkeynescouncil/

Further information can be obtained from: The Council of the Borough of Milton Keynes
Civic Offices, 1 Saxon Gate East
For the attention of: Contracts and Procurement Group
MK9 3HG Milton Keynes
UNITED KINGDOM
Telephone: +44 1908691691
E-mail: contracts@milton-keynes.gov.uk
Internet address: https://in-tendhost.co.uk/miltonkeynescouncil/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Council of the Borough of Milton Keynes
Civic Offices, 1 Saxon Gate East
For the attention of: Contracts and Procurement Group
MK9 3HG Milton Keynes
UNITED KINGDOM
Telephone: +44 1908691691
E-mail: contracts@milton-keynes.gov.uk
Internet address: https://in-tendhost.co.uk/miltonkeynescouncil/

Tenders or requests to participate must be sent to: The Council of the Borough of Milton Keynes
Civic Offices, 1 Saxon Gate East
For the attention of: Contracts and Procurement Group
MK9 3HG Milton Keynes
UNITED KINGDOM
Telephone: +44 1908691691
E-mail: contracts@milton-keynes.gov.uk
Internet address: https://in-tendhost.co.uk/miltonkeynescouncil/

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Planned preventative maintenance & reactive works for Milton Keynes Council Central Admin Buildings.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Milton Keynes.
NUTS code UKJ12
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
To provide planned preventative maintenance and reactive works for the HVAC & M&E Services at the Council’s corporate buildings. The Contract will initially run for a 4 year period with the provision to extend for a further 3 years dependant on Contract performance.
To obtain the pre-qualification documents please go to https://in-tendhost.co.uk/miltonkeynescouncil/ and express an interest against the tender.
II.1.6)Common procurement vocabulary (CPV)

50700000, 50710000, 50720000, 31000000, 42500000, 44115000, 45300000, 45331000, 45453000, 45453100, 45259000, 45259300, 42510000, 51100000, 71300000, 71314200, 71333000, 71334000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Contract will have a duration of 4 years, with the option to extend by up to 3 years which will be dependant on contract performance. Estimated contract value including extensions 2 000 000 GBP.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 8.1.2012. Completion 7.1.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The winning contractor will be required to provide either a parent company indemnity or performance guarantee bond of 10 % of the contract value. Further details will be provided in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: The winning contractor must have passed the councils pre-qualification questionnaire before they can be invited to tender.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: The number of operators will be short listed by an assessment of the responses provided to the Milton Keynes pre-qualification questionnaire, with particular reference given to the strength of the operator’s financial position; technical capabilities and resources and experience of providing similar services and other relevant experience.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CU2238A
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 23-037482 of 1.2.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
18.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
2.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

To obtain the pre-qualification documents please go to https://in-tendhost.co.uk/miltonkeynescouncil/ and express an interest against the Tender. Reference CU2238A.

The winning contractor must have passed the councils pre-qualification questionnaire before they can be invited to tender.
(MT Ref:85190).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Without prejudice to the remedies provided under Regulation 47 of the Public Contracts Regulations 2006, the Council of the Borough of Milton Keynes shall allow a period of at least 10 days to elapse between the date of despatch of its decision notifying its intention to award the contract and the date on which it proposes to enter into a contract. If by midnight at the end of second working day of the above said period the Contracting Authority receives a request in writing from an economic operator who had been sent a notice of being unsuccessful, the Authority shall inform the said economic operator of characteristics and relative advantages of the successful tender. That information shall be provided at least 3 working days before the end of aforesaid 10 days standstill period. Where it is not possible the standstill period shall be extended to allow at least 3 working days between provision of the information and the end of standstill period. Such additional information should be required from the address part 1.1. If an economic operator is not satisfied with the information provided, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.5.2012

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