Building Management System Ofgem

Building Management System Ofgem

The office of the gas and electricity markets (Ofgem) – www.ofgem.gov.uk wishes to appoint a Contractor to undertake the Project of replacing the existing Johnson Metasys building management system (BMS) and of installing and maintaining a new BMS in its London headquarters.

UK-London: repair and maintenance services of measuring, testing and checking apparatus

2012/S 101-168916

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ofgem
9 Millbank
Contact point(s): Procurement
For the attention of: Nadia Coleby
SW1P 3GE London
UNITED KINGDOM
Telephone: +44 2079017000
E-mail: nadia.coleby@ofgem.gov.uk

Internet address(es):

General address of the contracting authority: http://www.ofgem.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA10021

Further information can be obtained from: Ofgem
9 Millbank
Contact point(s): Procurement
For the attention of: Nadia Coleby
SW1P 3GE London
UNITED KINGDOM
Telephone: +44 2079017000
E-mail: nadia.coleby@ofgem.gov.uk
Internet address: http://www.ofgem.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Ofgem
9 Millbank
Contact point(s): Procurement
For the attention of: Nadia Coleby
SW1P 3GE London
UNITED KINGDOM
Telephone: +44 2079017000
E-mail: nadia.coleby@ofgem.gov.uk
Internet address: http://www.ofgem.gov.uk

Tenders or requests to participate must be sent to: Ofgem
9 Millbank
Contact point(s): Procurement
For the attention of: Nadia Coleby
SW1P 3GE London
UNITED KINGDOM
Telephone: +44 2079017000
E-mail: nadia.coleby@ofgem.gov.uk
Internet address: http://www.ofgem.gov.uk

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Install and maintain replacement building management system (BMS).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: London.
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The office of the gas and electricity markets (Ofgem) – www.ofgem.gov.uk wishes to appoint a Contractor to undertake the Project of replacing the existing Johnson Metasys building management system (BMS) and of installing and maintaining a new BMS in its London headquarters.

Ofgem’s office building is situated at 9 Millbank, Westminster SW1 and spans 11 800 m² (8 floors plus a basement, roof plant area and ground floor) with a maximum occupation of 1000. The building was constructed in 1928 and is grade 2 listed. The last major refurbishment was in 1985. It is a fully air conditioned office building delivered through a mix of fan coil and VAV distribution systems. The replacement will assist in improving the quality of control, energy efficiency and resilience of the system.
The proposed replacement BMS must use an open control protocol to allow the integration of systems such as heating, ventilation, and air conditioning (HVAC), lighting control, and possible future enhancements such as load management, and security. The system is to be web-based, to allow greater flexibility in access to information on and control of these systems. This will facilitate more effective management of the building and its systems, and offer the functionality of adaptability to cope with future changes and additions. Access restrictions will need to be built in.
The Project will be carried out in a fully occupied building and therefore must be planned and implemented in phases to maintain services and minimise impact on the building’s occupants. The building is occupied Monday to Friday for approximately 10 hours / day so the project will need to be planned with a significant level of out of hours working and off-site testing. The Contract/Project for the system replacement element of this Project is expected to commence in October 2012 for approximately a 1 year duration with the installation work estimated from January 2013 to October 2013. In addition, Ofgem requires a maintenance/repair agreement for a period of up to 5 years, starting once the BMS, associated equipment or part thereof goes operational.
The potential Contractor should possess at least 3 years’ experience in delivering similar Projects in occupied buildings including the installation of open protocol systems e.g. Bacnet or other comparable protocol. The Contractor will need to clearly demonstrate its economic standing, technical capability and capacity to fulfil these Services in the pre-qualification questionnaire (PQQ). Full details of the necessary experience and the manner of evaluation are provided in the PQQ.
Ofgem is holding an open industry day and invites interested contractors to attend on 19.6.2012 starting at 13:00, at 9 Millbank, Westminster SW1. Details of the event and how to book can be found in the PQQ.
Note: to register your interest in this notice and obtain any additional information please visit the myTenders web site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=89331.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.myTenders.org/PostBox/Postbox_Explain.aspx?ID=89331.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

50410000, 71321000, 50711000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The proposed replacement BMS must use an open control protocol to allow the integration of systems such as Heating, Ventilation, and Air Conditioning (HVAC), lighting control, and possible future enhancements such as load management, and security. The system is to be web-based, to allow greater flexibility in access to information on and control of these systems. This will facilitate more effective management of the building and its systems, and offer the functionality of adaptability to cope with future changes and additions. Access restrictions will need to be built in.
The Project will be carried out in a fully occupied building and therefore must be planned and implemented in phases to maintain services and minimise impact on the building’s occupants. The building is occupied Monday to Friday for approximately 10 hours /day so the project will need to be planned with a significant level of out of hours working and off-site testing. The Contract/Project for the system replacement element of this Project is expected to commence in October 2012 for approximately a 1 year duration with the installation work estimated from January 2013 to October 2013. In addition, Ofgem requires a maintenance/repair agreement for a period of up to 5 years, starting once the BMS, associated equipment or part thereof goes operational.
Estimated value excluding VAT:
Range: between 300 000 and 500 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: To be detailed in the invitation to tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation;
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established;
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Further information will be included in the in the pre-qualification questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance;
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Further information can be found in the pre-qualification questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Further information can be found in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
2012-32
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
5.7.2012 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
19.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
This procurement is being administered through the Authority’s e-tendering solution. All information relating to this procurement including obtaining the pre-qualification questionnaire can be found on the MyTenders portal. A simple registration process is required – as below.
Instructions for registering on MyTenders.
1. Fill in the registration form at the link below and then click “save”:
http://www.mytenders.org/register/register_step1.aspx?type=1

2. You should receive a verification e-mail within ten minutes of submitting your application. Click the link in this e-mail to activate your registration.
3. You will then be able to log into the myTenders web site: www.mytenders.org

(MT Ref:89331).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Authority before the contract is entered into. Such additional information should be required from the address in I.1. If an appeal regarding the contract award has not been successfully resolved the Public Contracts Regulations 2006 (SI 200 6 No.5) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales, and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.5.2012

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