Building Management Systems Maintenance Tender

Building Management Systems Maintenance Tender

The contract is to be awarded in 10 Lots as follows: 1. Lot 1 – Network Monitoring and Support,
2. Lot 2 – EBI Application and Systems Support, 3. Lot 3 – BACS Systems Support (Honeywell Buildings), 4. Lot 4 – BACS Systems Support (Schneider Buildings).

United Kingdom-Coventry: Facilities management services involving computer operation

2015/S 157-288986

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Warwick
Estates Office, Gibbet Hill Rd
Contact point(s): https://in-tendhost.co.uk/universityofwarwick
For the attention of: Marie Hughes
CV4 7AL Coventry
UNITED KINGDOM
Telephone: +44 2476151049
E-mail: m.l.hughes@warwick.ac.uk

Internet address(es):

General address of the contracting authority: www.warwick.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofwarwick

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Building Management Systems Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKG33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Warwick Estates Office has a requirement for specialist Contractors to deliver the maintenance and support of the University’s Building Automation and Control Systems (‘BACS’), Automatic Fire Detection System (‘Fire’), Automatic Security Control System (‘Security’), Access Control System (‘Access Control’), CCTV and associated systems and networks. The contract is to be awarded in 10 Lots as follows:
1. Lot 1 — Network Monitoring and Support,
2. Lot 2 — EBI Application and Systems Support,
3. Lot 3 — BACS Systems Support (Honeywell Buildings),
4. Lot 4 — BACS Systems Support (Schneider Buildings),
5. Lot 5 — Access Control and Security Systems Support (Honeywell),
6. Lot 6 — Access Control Systems Support (G4S),
7. Lot 7 — Access Control Systems Support (Salto),
8. Lot 8 — Security System Support (not FS90),
9. Lot 9 — CCTV Systems Support,
10. Lot 10 — Fire Detection System Support.
Tenderers may apply for 1 or more Lots.
This may include the supply and installation of any new requirements, extensions and upgrades of new equipment at the University’s discretion.

II.1.6)Common procurement vocabulary (CPV)

72514100, 50710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 12 200 000 and 20 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.1.2016. Completion 31.12.2025

Information about lots

Lot No: 1Lot title: Network Monitoring and Support

1)Short description

The monitoring of the Enterprise Building Integrator (EBI) 10/100 system network from a Remote Service Centre to ensure the rapid response and resolution of network faults including on all Cisco, Fire, Security, Access Control, CCTV and Building Automation and Control Systems (BACS) IP devices.

2)Common procurement vocabulary (CPV)

72514100, 50312300, 32424000

3)Quantity or scope

Please refer to the specification documents.
Estimated value excluding VAT:
Range: between 800 000 and 1 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: EBI Application and Systems Support

1)Short description

To manage and support the Enterprise Building Integrator (EBI) front end of the Building Automation and Control Systems (BACS) and Alarms systems.

2)Common procurement vocabulary (CPV)

72514100

3)Quantity or scope

Please refer to the specification documents.
Estimated value excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: BACS Systems Support (Honeywell Buildings)

1)Short description

The planned and reactive maintenance of all hardware that is directly associated with Building Automation and Control Systems (BACS) for buildings with existing Honeywell installed systems.
This may include the supply and installation of any new requirements, extensions and upgrades of new equipment at the University’s discretion.

2)Common procurement vocabulary (CPV)

72514100

3)Quantity or scope

Please refer to the specification documents.
Estimated value excluding VAT:
Range: between 2 200 000 and 3 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: BACS Systems Support (Schneider Buildings)

1)Short description

The planned and reactive maintenance of all hardware that is directly associated with Building Automation and Control Systems (BACS) for buildings with existing Group Schneider installed systems.
This may include the supply and installation of any new requirements, extensions and upgrades of new equipment at the University’s discretion.

2)Common procurement vocabulary (CPV)

72514100

3)Quantity or scope

Please refer to the specification documents.
Estimated value excluding VAT:
Range: between 850 000 and 1 350 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: Access Control and Security Systems Support (Honeywell)

1)Short description

The maintenance and testing of all building Honeywell Access Control Systems and Honeywell FS90 security systems.
This may include the supply and installation of any new requirements, extensions and upgrades of new equipment at the University’s discretion.

2)Common procurement vocabulary (CPV)

42961100, 35121700, 50710000

3)Quantity or scope

Please refer to the specification documents.
Estimated value excluding VAT:
Range: between 570 000 and 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6Lot title: Access Control Systems Support (G4S)

1)Short description

The maintenance and testing of all building Group 4 Security Access Control Systems.
This may include the supply and installation of any new requirements, extensions and upgrades of new equipment at the University’s discretion.

2)Common procurement vocabulary (CPV)

42961100, 50710000

3)Quantity or scope

Please refer to the specification documents.
Estimated value excluding VAT:
Range: between 800 000 and 1 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7Lot title: Access Control Systems Support (Salto)

1)Short description

The maintenance and testing of all building Salto Access Control Systems.
This may include the supply and installation of any new requirements, extensions and upgrades of new equipment at the University’s discretion.

2)Common procurement vocabulary (CPV)

42961100, 50710000

3)Quantity or scope

Please refer to the specification documents.
Estimated value excluding VAT:
Range: between 200 000 and 2 500 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot 7 — The existing Salto infrastructure is likely to be extended across campus, however it is unknown at this stage how much will be extended and therefore the value range reflects this uncertainty.

Lot No: 8Lot title: Security System Support (not FS90)

1)Short description

The maintenance and testing of all building automatic security systems.
This may include the supply and installation of any new requirements, extensions and upgrades of new equipment at the University’s discretion.

2)Common procurement vocabulary (CPV)

35121700, 50710000

3)Quantity or scope

Please refer to the specification documents.
Estimated value excluding VAT:
Range: between 280 000 and 350 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9Lot title: CCTV Systems Support

1)Short description

The maintenance and testing of all CCTV systems.
This may include the supply and installation of any new requirements, extensions and upgrades of new equipment at the University’s discretion.

2)Common procurement vocabulary (CPV)

50610000, 32235000, 35125300

3)Quantity or scope

Please refer to the specification documents.
Estimated value excluding VAT:
Range: between 1 000 000 and 1 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10Lot title: Fire Detection System Support

1)Short description

The maintenance and testing of all building automatic fire detection and alarm systems.
This may include the supply and installation of any new requirements, extensions and upgrades of new equipment at the University’s discretion.

2)Common procurement vocabulary (CPV)

31625100, 31625200

3)Quantity or scope

Please refer to the specification documents.
Estimated value excluding VAT:
Range: between 3 500 000 and 4 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
— A list of relevant, satisfactorily completed, recent, similar contracts in Higher Education, Government or similar environment including dates, details and value together with contact details, in all cases, to permit references to be sought without further recourse.
— Copies of Health and Safety Accreditations.
— Health and safety policy and procedures.
Minimum level(s) of standards possibly required:
Health and Safety — Stage 1 standard as recognised by the Health and Safety Executive (HSE).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 50
Objective criteria for choosing the limited number of candidates: Previous Contract History, References.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

BMS 2016

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.9.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Every 10 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Martin Lightbown
Gibbet Hill Road
CV4 7AL Coventry
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.8.2015

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