Building Services Maintenance Amersham and Denham

Building Services Maintenance Amersham and Denham

Chiltern District Council is procuring on behalf of itself and South Bucks District Council a contract to provide building services, planned and reactive maintenance and cleaning and associated services,

United Kingdom-Amersham: Cleaning services

2016/S 053-089090

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Chiltern District Council
King George V House, King George V Road
For the attention of: Kevin Kelly
HP6 5AW Amersham
UNITED KINGDOM
Telephone: +44 1494586814
E-mail: buildingservicestender@chiltern.gov.uk

Internet address(es):

General address of the contracting authority: http://www.chiltern.gov.uk

Electronic access to information: http://www.chiltern.gov.uk/buildingservicescontract

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

South Bucks District Council
Capswood, Oxford Road, Denham
UB9 4LH Uxbridge
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Building Services Maintenance, Cleaning and Associated Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Amersham and Denham.

NUTS code UKJ13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Chiltern District Council is procuring on behalf of itself and South Bucks District Council a contract to provide building services, planned and reactive maintenance and cleaning and associated services. The services covered are: Building Management Systems, Care-taking, CCTV, Cleaning, Emergency lighting, Energy monitoring and reduction, Evacuation chairs, Fire alarm systems, Fire doors, Fire extinguishers, Fire Suppression system, Fixed electrical installations, Generators, Indoor air quality, Installed fixed plant, Intruder alarm/security systems, Lifts, Lightning protection, Main doors (automated/revolving), Portable appliance testing (PAT) and Water quality. The services are to be provided in the 3 main office buildings and a range of smaller buildings across the 2 Districts. The initial contract period will be 48 months from February 2017 with 2 possible extensions of up to 24 months each.
The Request to Participate, Specification and other procurement documents can be obtained from www.chiltern.gov.uk/buildingservicescontract or from Kevin Kelly at buildingservicestender@chiltern.gov.uk

II.1.6)Common procurement vocabulary (CPV)

90910000, 50700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The initial contract period will be 48 months from February 2017 with 2 possible extensions of up to 24 months each. The figure given below is for the full term, including extensions.
Estimated value excluding VAT: 3 400 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 6.2.2017. Completion 6.2.2025

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As described in the procurement documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As described in the procurement documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Selection criteria as stated in the procurement documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Selection criteria as stated in the procurement documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6
Objective criteria for choosing the limited number of candidates: Selection criteria as stated in the procurement documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

KK/BSC2016

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

12.4.2016 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.5.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.3.2016

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