Building Trades Temporary Recruitment Agency Service Framework Agreement

Building Trades Temporary Recruitment Agency Service Framework Agreement

The Council is inviting tenders from Recruitment Agencies and others Service Providers who can deliver the requirement for inclusion in the participating Council’s Building Trades Temporary Recruitment Agency Service Framework Agreement.

United Kingdom-Kilmarnock: Recruitment services

2014/S 236-415251

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Ayrshire Council
Corporate Procurement Team, London Road HQ
Contact point(s): Finance and Corporate Support
For the attention of: Alex Reid
KA3 7BU Kilmarnock
UNITED KINGDOM
Telephone: +44 1563576186
E-mail: alex.reid@east-ayrshire.gov.uk
Fax: +44 1563576179

Internet address(es):

General address of the contracting authority: http://www.east-ayrshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223

Electronic access to information: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Electronic submission of tenders and requests to participate: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Further information can be obtained from: East Ayrshire Council
Corporate Procurement Team, London Road HQ
Contact point(s): Finance and Corporate Support
For the attention of: Alex Reid
KA3 7BU Kilmarnock
UNITED KINGDOM
Telephone: +44 1563576186
E-mail: alex.reid@east-ayrshire.gov.uk
Fax: +44 1563576179
Internet address: http://www.east-ayrshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: East Ayrshire Council
Corporate Procurement Team, London Road HQ
Contact point(s): Finance and Corporate Support
For the attention of: Alex Reid
KA3 7BU Kilmarnock
UNITED KINGDOM
Telephone: +44 1563576186
E-mail: alex.reid@east-ayrshire.gov.uk
Fax: +44 1563576179
Internet address: http://www.east-ayrshire.gov.uk

Tenders or requests to participate must be sent to: East Ayrshire Council
Corporate Procurement Team, London Road HQ
Contact point(s): Finance and Corporate Support
For the attention of: Alex Reid
KA3 7BU Kilmarnock
UNITED KINGDOM
Telephone: +44 1563576186
E-mail: alex.reid@east-ayrshire.gov.uk
Fax: +44 1563576179
Internet address: http://www.east-ayrshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Aberdeen City Council

Aberdeenshire Council

East Ayrshire Council

South Ayrshire Council

South Lanarkshire Council

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Building Trades Temporary Recruitment Agency Service Framework Agreement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 22: Personnel placement and supply services
Main site or location of works, place of delivery or of performance: Within the boundaries of the participating Councils.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 25

Duration of the framework agreement

Duration in months: 24

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 12 000 000 and 20 000 000 GBP
Frequency and value of the contracts to be awarded: Strictly variable.

II.1.5)Short description of the contract or purchase(s)

The Council is inviting tenders from Recruitment Agencies and others Service Providers who can deliver the requirement for inclusion in the participating Council’s Building Trades Temporary Recruitment Agency Service Framework Agreement.
It is the intention of the Councils that this tendering exercise shall result in a ranked Framework Agreement with between 3 and 5 Service Providers for each participating council, whose services shall be called upon as and when required. Each submission will only be evaluated once and rankings for each council will depend upon the Service Providers willingness/ability to deliver in each council area. The top-ranked Service Provider shall be given the opportunity to accept or decline Commissions without penalty. Should the Service Provider accept, then the Commissioning Hourly Rate stated in its offer shall apply, without adjustment. Should the top-ranked Service Provider decline, then the next ranked Service Provider shall be offered the Commission.
All completed documents must be uploaded onto the PCS-Tender portal by the stated deadline.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code project_3265 under s Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the it will move to your My s area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

79600000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The anticipated total overall spend is between 3 000 000 and 5 000 000 GBP per annum across the participating Councils. Whilst the participating Councils are committed to sourcing from the Framework Agreement where they have a matching requirement, no guarantees are given on the future level of spend to be associated with this Framework Agreement.
Estimated value excluding VAT:
Range: between 12 000 000 and 20 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Framework Agreement shall be in force for 2 years with the option to extend for a further two 1-year periods, at the discretion of the participating Councils. However, each participating Council may withdraw from the Framework Agreement giving 6 months notice to the Service Providers.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Starting 1.4.2015. Completion 31.3.2019

Information about lots

Lot No: 2Lot title: South Ayrshire Council

1)Short description

Commissions within the South Ayrshire Council area.

2)Common procurement vocabulary (CPV)

79600000

3)Quantity or scope

Circa 100 000 GBP per annum, strictly variable.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 1Lot title: East Ayrshire Council

1)Short description

Commissions within the East Ayrshire Council area.

2)Common procurement vocabulary (CPV)

79600000

3)Quantity or scope

Circa 400 000 GBP per annum, strictly variable.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: South Lanarkshire Council

1)Short description

Commissions within the South Lanarkshire Council area.

2)Common procurement vocabulary (CPV)

79600000

3)Quantity or scope

Circa 150 000 GBP per annum, strictly variable.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Aberdeen City Council

1)Short description

Commissions within the Aberdeen City Council area.

2)Common procurement vocabulary (CPV)

79600000

3)Quantity or scope

Circa 3 500 000 GBP per annum, strictly variable.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: Aberdeenshire Council

1)Short description

Commissions within the Aberdeenshire Council area.

2)Common procurement vocabulary (CPV)

79600000

3)Quantity or scope

Circa 20 000 GBP per annum, strictly variable.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made within 30 days from receipt of an valid invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No specific legal form required. However the Council will contract with single legal entities (the lead bidder) with all other partnering organisations (to the lead bidder) being regarded as sub-contractors.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
All as detailed in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
Minimum level(s) of standards possibly required: All as detailed in the tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
Minimum level(s) of standards possibly required:
All as detailed in the tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 40

2. Qualifications and experience of key staff. Weighting 10

3. Ability to deliver to deadlines. Weighting 10

4. Robustness of vetting procedures. Weighting 10

5. Quality management systems. Weighting 5

6. Business continuity proposals (both for Councils and of the Agency). Weighting 10

7. Proposals for first time match. Weighting 10

8. Innovative proposals. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PS/14/29

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 119-212029 of 25.6.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.1.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

27.1.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2, 3 or 4 years hence dependent upon extension options invoked.
VI.2)Information about European Union funds

VI.3)Additional information

Providers may bid for 1, several or all council area lots. This will be a ranked Framework Agreement with between 3 and 5 Service Providers serving each Council, dependent upon rank and ability to deliver.
(SC Ref:309704).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.12.2014

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