Building Works Birmingham – Midland Metropolitan Hospital Project
Sandwell and West Birmingham Hospitals NHS Trust (the ‘Trust’) is seeking tenders for the design, construction (to include the provision of information management and technology infrastructure (but excluding end user equipment and systems)) and maintenance of a new inpatient and acute treatment hospital on a brownfield site at Grove Lane, Smethwick, West Midlands.
United Kingdom-Birmingham: Architectural, construction, engineering and inspection services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Sandwell and West Birmingham Hospitals NHS Trust – Midland Metropolitan Hospital
Project Office, Midland Metropolitan Hospital Project, Management Block, City Hospital, Dudley Road
Contact point(s): Project Office
For the attention of: Daphne Lewsley
B18 7QH Birmingham
Telephone: +44 1215075566
General address of the contracting authority: http://swbh.nhs.net
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: The Trust expects the Facilities (as more fully described in II.1.5) will be delivered at Grove Lane, Smethwick, West Midlands, but reserves the right to incorporate other sites within the scope of the project (although does not envisage doing so as this stage).
NUTS code UKG34
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The new acute hospital Facilities (expected to be approximately 80,000 m²) to be designed, constructed and maintained by the successful Bidder are expected to provide for a range of core and support services to include but not limited to: A&E, maternity, childrens’ services, critical care, diagnostics and the full range of acute hospital services and with the latest technology and equipment.
The Trust has developed an Exemplar Design for the Facilities, the purpose of which is to provide Bidders with a comprehensive explanation of the Trust’s requirements and expectations in regard to the design of the Facilities. Bidders are not required to simply accept the Exemplar Design as is and all design risk will still pass to the Contractor; however, Bidders should view it as being a very clear indication as to how the Trust would hope the final design of the Facilities would progress. Bidders will be challenged during the procurement process to interpret, develop and improve the Exemplar Design wherever possible.
The contract is also likely to include Hard Facilities Management (‘FM’) services and lifecycle maintenance over the operational life of the Facilities, but will not include soft FM services or sterile services. Prospective bidders should be aware that the Trust reserves the right during the first five year period of the concession to vary the contract to provide for the delivery of selected hard FM services elsewhere in the Trust’s estate. The Trust is not obligated to exercise this option nor is the contractor obliged to undertake the service.
The Trust envisages that the successful contractor will be required to provide certain equipment, such as fixtures and fittings normally associated with a contract of this type, but that a full Managed Equipment Service will not be required. The Trust expects that the successful contractor will be responsible for the design, installation and maintenance of a wireless network and other network infrastructure, although the Trust will retain responsibility for the operation of a single converged network.
Whilst, it is not currently envisaged that the successful contractor will be required to undertake land remediation at the site (which the Trust anticipates will form part of a separate competition), the Trust reserves the right to bring land remediation within the scope of the current agreement at any stage if deemed appropriate.
Under PF2, when an authority such as the Trust begins its procurement process, it will advise prospective bidders whether the Government wishes to have the right to invest in shares and shareholder debt in that project and the percentage the Government would invest. The Government will undertake due diligence prior to financial close to determine if it wishes to make that investment by reference to H M Treasury’s eligibility criteria for PF2 equity investment. The Trust reserves the right to require the successful contractor to hold senior debt and equity funding competitions at Preferred Bidder stage.
All interested parties are required to obtain, complete and return a Pre-Qualification Questionnaire (‘PQQ’) and associated Memorandum of Information from the contact point at section I.1. PQQ responses will be evaluated in accordance with the criteria set out in the Trust’s PQQ Evaluation Methodology. Prospective bidders should note that the Trust will hold a Bidders Launch event on 21.7.2014. Further information on this event, including registration details, can be found in the Trust’s Memorandum of Information.
II.1.6)Common procurement vocabulary (CPV)
71000000, 45300000, 45213312, 45400000, 45210000, 65000000, 79993000, 45314300, 45000000, 77314000, 45112700, 45215000, 50700000,90911300, 90922000, 32571000, 45215100
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.2.2)Information about options
Description of these options: The Trust reserves the right to procure repeat requirements of a similar nature without a further call for competition pursuant to Article 31(4)(b) of Directive 2004/18/EC and Regulation 14(1)(d)(ii) of the Public Contracts Regulations 2006 (as amended).
The Trust reserves the right to extend the contract duration subject to a value for money assessment, market conditions or other factors that may affect the contract period.
As noted above, the Trust reserves the right during the first five year period of the concession to vary the contract to provide for the delivery of selected hard FM services elsewhere in the Trust’s estate. The Trust is not obligated to exercise this option nor is the contractor obliged to undertake the service.
Again, as noted above, the Trust also reserves the right to bring land remediation within the scope of the current arrangement.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The Government will have the right, but not the obligation, to invest in shares and shareholder debt. The Trust reserves the right to require the successful contractor to hold funding competitions for both the Equity and Senior Debt elements of the project, in accordance with PF2. In addition, the Trust reserves the right to require the successful contractor to involve the European Investment Bank funding in the project.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: The Trust intends to include obligations within its contract documentation relating to workforce matters and in particular conditions that relate to the Transfer of Undertakings and Protection of Employment (TUPE). Such obligations will require the successful contractor to comply with the contractual terms set out within the contract documents which reflect UK and EU Law. Bidders will be required to take account of these obligations in preparing their bid and discussing the contract through the dialogue stage.
It is intended that this project acts as a catalyst for the economic and social regeneration of the Smethwick area. Accordingly, the successful contractor will be expected to actively participate in achieving these objectives, and therefore contract performance conditions may relate to social and environmental considerations. Bidders’ technical capability to meet these requirements will be assessed at the pre-qualification stage and criteria which assess the manner in which the successful contractor meets these requirements may also be included within the contract award criteria. Further details will be provided, where relevant, in the Pre-Qualification Questionnaire suite of documents, the Invitation to Participate in Dialogue and the Contract Documents.
Further, the Trust reserves the right to include provision for periodic efficiency review conditions to be included in the contract documents, in line with PF2 requirements.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: See the Pre-Qualification Questionnaire suite of documents for further information.
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 (as amended). The Trust has also set out such information within its Pre-Qualification Questionnaire suite of documents available through the Trust’s eTendering system (see section VI.3 for further information).
Minimum level(s) of standards possibly required:
See the Pre-Qualification Questionnaire suite of documents for further information.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: The Trust has set out such information within its Pre-Qualification Questionnaire suite of documents available through the Trust’s online bid management portal, Bravo Solutions (see section VI.3 for further information).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2014/S 34-055603 of 18.2.2014
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://www.nhssourcing.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The Trust reserves the right to not award any or part of this contract.
All dates, values and time periods specified in this notice are only provisional and the Trust reserves the right to change these.
The Trust shall not be responsible for any costs, charges or expenses incurred by candidates or tenderers and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.
Candidates are advised that the Trust is subject to the Freedom of Information Act 2000 (the ‘Act’). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The Trust shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
Section I.1 – Further information and the Trust’s Pre-Qualification Questionnaire (PQQ), the method by which all expressions of interest must be submitted, and Memorandum of Information (MoI) which provides information about the Trust, its Commissioners and the Midland Metropolitan Hospital Project, can be obtained through the Trust’s eTendering system (see registration instructions above).
Section II.1.6 – The list of CPV codes is not exhaustive.
Section II.1.9 – Please note that variant bids may be accepted by the Trust provided that their form and nature are approved by the Trust in advance.
Section II.3 – Subject to Government approval, the Trust anticipates entering into a contract with the successful contractor for a period of 30 years (from the services commencement date) in relation to the Facilities. However, the precise duration of the services contract will be discussed during the competitive dialogue with Bidders and may be shorter or longer depending on value for money assessment, market conditions or other factors that may affect the contract period. For the avoidance of doubt, a 360 month services duration is indicative only and is not intended to specify the maximum or minimum length of the contract. In this regard it is envisaged that the construction works for the Facilities will commence in April 2016.
Section III.1.2 – The Trust has undertaken a value for money assessment which has demonstrated that at present PF2 provides a value for money option to deliver the contracting authority’s requirements. Financial payments will be made as outlined through the terms defined in the contract documentation.
Section IV.3.3 – The Trust has made available a Memorandum of Information (MoI) and a PQQ. The MoI provides further information about the Trust, its Commissioners and the Midland Metropolitan Hospital Project. Completion and return of the PQQ is the only method by which the Trust will accept requests to participate. Both the PQQ and MoI can be obtained through the Trust’s eTendering system.
Section IV.3.4: Requests to participate must be made by submitting a fully completed Pre-Qualification Questionnaire (PQQ) by the date and time specified in Section IV.3.4. Please refer to the PQQ for the Trust’s detailed instructions on PQQ submission requirements.
Section IV.3.5 – It is expected that the Trust will use the eTendering system throughout the competitive dialogue process. It is anticipated that the Trust’s ITPD and core procurement documents will be made available to shortlisted Bidders on approximately 5.9.2014.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: