Building Works Including Replacement Windows and Doors

Building Works Including Replacement Windows and Doors

The Trust is now seeking expressions of interest from suitably qualified and experienced contractors to enter into a 4 year Framework Agreement for the delivery of the Trust’s planned maintenance programme. Multiple Lots.

United Kingdom-Aylesbury: Construction work for multi-dwelling buildings and individual houses

2015/S 217-395247

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Vale of Aylesbury Housing Trust
69 Buckingham Street, via PQQ website https://xantive.supplierselect.com/
For the attention of: Mr Andrew Rysdale
HP20 2NJ Aylesbury
UNITED KINGDOM
Telephone: +44 1296732600
E-mail: contact@vaht.co.uk

Internet address(es):

General address of the contracting authority: http://www.vaht.co.uk/

Address of the buyer profile: https://xantive.supplierselect.com/

Electronic access to information: https://xantive.supplierselect.com/

Electronic submission of tenders and requests to participate: https://xantive.supplierselect.com/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Planned Investment Programme Years 11-14.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities

NUTS code UKJ1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 21

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 25 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Since its formation in July 2006, the Trust has embarked on a programme of work to improve the standards of its properties and to ensure that these met the UK Government’s Decent Homes Standard by December 2010. The Trust completed the works and since 2010 has continued to deliver 100 % Decent Home compliance.
The Trust is now seeking expressions of interest from suitably qualified and experienced contractors to enter into a 4 year Framework Agreement for the delivery of the Trust’s planned maintenance programme. (April 2016 to March 2020). This programme of work will be in respect of residential properties owned by The Trust in the Aylesbury Vale area.
The requirement is split into the following lots:
Lot 1. Multiple Internal Packages Within a Single Property: Replacement of windows, external doors, kitchens, bathrooms, central heating, electrical installations, asbestos surveys and removal, damp proofing, structural works, insulation and voids.
Lot 2. Externals: Replacement of pitched and flat roof coverings, work to chimneys, rainwater goods, fascias and soffits and bargeboards, repairs to walls (i.e. pointing, cladding, etc.) porches and canopies, balcony floors and balustrades and railings, fences and gates, paths and hard standings boundary walls, asbestos surveys and removal, external painting, damp proofing, structural works and insulation.
Lot 3. Kitchens: Replacement of kitchens within an occupied property with associated works for example electrical works, asbestos surveys and removal.
Lot 4. Bathrooms: Replacement of traditional bathrooms, additional WCs and shower rooms within an occupied property with associated works for example electrical works, asbestos surveys and removal.
Lot 5. Electrical Works: Replacement of full rewires within occupied properties and associated works, for example asbestos surveys and removal.
Lot 6. Central Heating Works: Replacement of full central heating systems within occupied properties, gas central heating, oil heating, electrical heating as well as renewable technology, for example Air Source Heating Pumps, with associated works for example electrical works, asbestos surveys and removal.
Lot 7. Windows and Doors: Replacement of windows, external doors, patio doors, French doors and flat entrance doors within occupied properties.
Contractors wishing to bid for this opportunity should be aware that all documentation is available on the Xantive Portal. To gain access to the portal contractors should follow these instructions:

1) Click the link http://xantive.supplierselect.com/rfp/

If not already registered follow point 2 otherwise log in and follow point 5;
2) Click the link ‘Create a new organization account;
3) Provide valid email address to Register Your Account;
4) Login with new details;
5) Click ‘Public Projects’ link at top right of screen;
6) Click ‘Create Invitation’ for the relevant project;
7) Change Status to Accepted;
8.) Download and review any documentation that has been uploaded to the relevant opportunity;
9) Complete questionnaire displayed, load any documents required and change status to ‘submitted’ in advance of the deadline as specified in the opportunity documentation.

II.1.6)Common procurement vocabulary (CPV)

45211000, 45211310, 45211320, 45261000, 45261200, 45261300, 45261410, 45261900, 45262100, 45262300, 45262320, 45262321, 45262330,45262340, 45262500, 45262660, 45262650, 45262690, 45262700, 45262900, 45311000, 45312000, 45312100, 45312300, 45312310, 45312320,45312330, 45315000, 45316100, 45321000, 45323000, 45324000, 45331110, 45332000, 45332400, 45333000, 45333100, 45333200, 45341000,45342000, 45410000, 45421000, 45421100, 45421120, 45421141, 45421147, 45421148, 45421151, 45421152, 45421153, 45421160, 45422000,45422100, 45432000, 45432111, 45432112, 45441000, 45442100, 45442110, 45442180, 45442190, 45442210, 45451000, 45452000, 45452100,45453000, 45453100, 45454000, 50710000, 50720000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1. Multiple Internal Packages Within a Single Property: Replacement of windows, external doors, kitchens, bathrooms, central heating, electrical installations, asbestos surveys and removal, damp proofing, structural works, insulation and voids.
Lot 2. Externals: Replacement of pitched and flat roof coverings, work to chimneys, rainwater goods, fascias and soffits and bargeboards, repairs to walls (i.e. pointing, cladding, etc.) porches and canopies, balcony floors and balustrades and railings, fences and gates, paths and hard standings boundary walls, asbestos surveys and removal, external painting, damp proofing, structural works and insulation.
Lot 3. Kitchens: Replacement of kitchens within an occupied property with associated works for example electrical works, asbestos surveys and removal.
Lot 4. Bathrooms: Replacement of traditional bathrooms, additional WCs and shower rooms within an occupied property with associated works for example electrical works, asbestos surveys and removal.
Lot 5. Electrical Works: Replacement of full rewires within occupied properties and associated works, for example asbestos surveys and removal.
Lot 6. Central Heating Works: Replacement of full central heating systems within occupied properties, gas central heating, oil heating, electrical heating as well as renewable technology, for example Air Source Heating Pumps, with associated works for example electrical works, asbestos surveys and removal.
Lot 7. Windows and Doors: Replacement of windows, external doors, patio doors, French doors and flat entrance doors within occupied properties.
Estimated value excluding VAT: 25 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Multiple Internal Packages Within a Single Property

1)Short description

Replacement of windows, external doors, kitchens, bathrooms, central heating, electrical installations, asbestos surveys and removal, damp proofing, structural works, insulation and voids.

2)Common procurement vocabulary (CPV)

45211000, 45211310, 45211320, 45261000, 45261200, 45261300, 45261410, 45261900, 45262100, 45262300, 45262320, 45262321, 45262330,45262340, 45262500, 45262660, 45262650, 45262690, 45262700, 45262900, 45311000, 45312000, 45312100, 45312300, 45312310, 45312320,45312330, 45315000, 45316100, 45321000, 45323000, 45324000, 45331110, 45332000, 45332400, 45333000, 45333100, 45333200, 45341000,45342000, 45410000, 45421000, 45421100, 45421120, 45421141, 45421147, 45421148, 45421151, 45421152, 45421153, 45421160, 45422000,45422100, 45432000, 45432111, 45432112, 45441000, 45442100, 45442110, 45442180, 45442190, 45442210, 45451000, 45452000, 45452100,45453000, 45453100, 45454000, 50710000, 50720000

3)Quantity or scope

Replacement of windows, external doors, kitchens, bathrooms, central heating, electrical installations, asbestos surveys and removal, damp proofing, structural works, insulation and voids.
Estimated value excluding VAT:
Range: between 7 000 000 and 8 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Externals

1)Short description

Replacement of pitched and flat roof coverings, work to chimneys, rainwater goods, fascias and soffits and bargeboards, repairs to walls (i.e. pointing, cladding, etc.) porches and canopies, balcony floors and balustrades and railings, fences and gates, paths and hard standings boundary walls, asbestos surveys and removal, external painting, damp proofing, structural works and insulation.

2)Common procurement vocabulary (CPV)

45211000, 45211320, 45261000, 45261200, 45261410, 45261900, 45262100, 45262300, 45262330, 45262660, 45262650, 45262690, 45262700,45262900, 45312000, 45312300, 45312310, 45312320, 45312330, 45341000, 45342000, 45410000, 45421100, 45421120, 45421148, 45432112,45442100, 45442180, 45442190, 45442210, 45451000, 45452000, 45452100, 45453000, 45453100, 45454000

3)Quantity or scope

Replacement of pitched and flat roof coverings, work to chimneys, rainwater goods, fascias and soffits and bargeboards, repairs to walls (i.e. pointing, cladding, etc.) porches and canopies, balcony floors and balustrades and railings, fences and gates, paths and hard standings boundary walls, asbestos surveys and removal, external painting, damp proofing, structural works and insulation.
Estimated value excluding VAT:
Range: between 7 500 000 and 9 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Kitchens

1)Short description

Replacement of kitchens within an occupied property with associated works for example electrical works, asbestos surveys and removal.

2)Common procurement vocabulary (CPV)

45211000, 45262100, 45262320, 45262321, 45262340, 45262660, 45262700, 45312100, 45316100, 45321000, 45323000, 45324000, 45332000,45333000, 45333100, 45410000, 45421000, 45421141, 45421147, 45421151, 45421152, 45421153, 45421160, 45422000, 45422100, 45432000,45432111, 45442100, 45442180, 45442190, 45451000, 45453000, 45453100, 45454000

3)Quantity or scope

Replacement of kitchens within an occupied property with associated works for example electrical works, asbestos surveys and removal.
Estimated value excluding VAT:
Range: between 1 200 000 and 1 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Bathrooms

1)Short description

Replacement of traditional bathrooms, additional WCs and shower rooms within an occupied property with associated works for example electrical works, asbestos surveys and removal.

2)Common procurement vocabulary (CPV)

45211000, 45211310, 45262100, 45262320, 45262321, 45262340, 45262660, 45262700, 45312100, 45321000, 45323000, 45324000, 45332000,45332400, 45410000, 45421000, 45421147, 45421152, 45421160, 45422000, 45422100, 45432000, 45432111, 45442100, 45442180, 45442190,45451000, 45453000, 45453100, 45454000

3)Quantity or scope

Replacement of traditional bathrooms, additional WCs and shower rooms within an occupied property with associated works for example electrical works, asbestos surveys and removal.
Estimated value excluding VAT:
Range: between 600 000 and 900 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Electrical Works

1)Short description

Replacement of full rewires within occupied properties and associated works, for example asbestos surveys and removal.

2)Common procurement vocabulary (CPV)

45211000, 45262100, 45262340, 45262660, 45262700, 45311000, 45312000, 45312100, 45312300, 45312320, 45312330, 45315000, 45316100,45324000, 45410000, 45421147, 45422000, 45422100, 45432000, 45432111, 45442100, 45442180, 45442190, 45451000, 45453000, 45453100,50710000

3)Quantity or scope

Replacement of full rewires within occupied properties and associated works, for example asbestos surveys and removal.
Estimated value excluding VAT:
Range: between 1 300 000 and 1 900 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Central Heating Works

1)Short description

Replacement of full central heating systems within occupied properties, gas central heating, oil heating, electrical heating as well as renewable technology, for example Air Source Heating Pumps, with associated works for example electrical works, asbestos surveys and removal.

2)Common procurement vocabulary (CPV)

45211000, 45262100, 45262660, 45262700, 45324000, 45410000, 45421000, 45421100, 45421120, 45421160, 45422000, 45422100, 45432000,45432111, 45442100, 45442180, 45442190, 45451000, 45453000, 45453100, 50710000, 50720000

3)Quantity or scope

Replacement of full central heating systems within occupied properties, gas central heating, oil heating, electrical heating as well as renewable technology, for example Air Source Heating Pumps, with associated works for example electrical works, asbestos surveys and removal.
Estimated value excluding VAT:
Range: between 2 000 000 and 2 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Windows and Doors

1)Short description

Replacement of windows, external doors, patio doors, French doors and flat entrance doors within occupied properties.

2)Common procurement vocabulary (CPV)

45211000, 45262100, 45262650, 45262700, 45324000, 45410000, 45421000, 45421100, 45421120, 45421160, 45432000, 45432111, 45441000,45442100, 45442180, 45442190, 45451000, 45453000, 45453100

3)Quantity or scope

Replacement of windows, external doors, patio doors, French doors and flat entrance doors within occupied properties.
Estimated value excluding VAT:
Range: between 400 000 and 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per the pqq/tender documentation as found on the portal.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per the pqq/tender documentation as found on the portal.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of contractors submitting an acceptable offer it will be necessary to provide an undertaking that each company will be jointly and severally responsible for the due performance of any contracts called off and entered into under the framework agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per the pqq/tender documentation as found on the portal.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per the pqq/tender documentation as found on the portal.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the pqq/tender documentation as found on the portal.
Minimum level(s) of standards possibly required: As per thepqq/tender documentation as found on the portal.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the pqq/tender documentation as found on the portal.
Minimum level(s) of standards possibly required:
As per the pqq/tender documentation as found on the portal.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 42
Objective criteria for choosing the limited number of candidates: As per the pqq/tender documentation as found on the portal.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.12.2015 – 11:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.12.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

18.12.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Contractors wishing to bid for this opportunity should be aware that all documentation is available on the Xantive Portal. To gain access to the portal contractors should follow these instructions:

1) Click the link http://xantive.supplierselect.com/rfp/

If not already registered follow point 2 otherwise log in and follow point 5;
2) Click the link ‘Create a new organization account’;
3) Provide valid email address to Register Your Account;
4) Login with new details;
5) Click ‘Public Projects’ link at top right of screen;
6) Click ‘Create Invitation’ for the relevant project;
7) Change Status to Accepted;
8.) Download and review any documentation that has been uploaded to the relevant opportunity;
9) Complete questionnaire displayed, load any documents required and change status to ‘submitted’ in advance of the deadline as specified in the opportunity documentation.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
UNITED KINGDOM

Body responsible for mediation procedures

Refer to VI.4.2)
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before any contracts are entered into. The Public Contract Regulations provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court of England and Wales.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Refer to VI.4.2)
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

5.11.2015

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