Building Works Tender Perth

Building Works Tender Perth

External Fabric Refurbisment Programme 2012-2015.

UK-Perth: construction work for multi-dwelling buildings and individual houses

2012/S 145-242164

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Perth and Kinross Council
5 Whitefriars Crescent
Contact point(s): Housing Repairs & Improvements Service
For the attention of: Mark McColl
PH2 0PA Perth
UNITED KINGDOM
Telephone: +44 1738476185
E-mail: mamccoll@pkc.gov.uk
Fax: +44 1738476822

Internet address(es):

General address of the contracting authority: http://www.pkc.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00372

Further information can be obtained from: Perth and Kinross Council
5 Whitefriars Crescent
Contact point(s): Housing Repairs & Improvements Service
For the attention of: Mark McColl
PH2 0PA Perth
UNITED KINGDOM
Telephone: +44 1738476185
E-mail: mamccoll@pkc.gov.uk
Fax: +44 1738476822
Internet address: http://www.pkc.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Perth and Kinross Council
5 Whitefriars Crescent
Contact point(s): Housing Repairs & Improvements Service
For the attention of: Mark McColl
PH2 0PA Perth
UNITED KINGDOM
Telephone: +44 1738476185
E-mail: Mamccoll@pkc.gov.uk
Fax: +44 1738476822
Internet address: http://www.pkc.gov.uk

Tenders or requests to participate must be sent to: Perth and Kinross Council
5 Whitefriars Crescent
Contact point(s): Housing Repairs & Improvements Service
For the attention of: Mark McColl
PH2 0PA Perth
UNITED KINGDOM
Telephone: +44 1738476185
E-mail: Mamccoll@pkc.gov.uk
Fax: +44 1738476822
Internet address: http://www.pkc.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

External Fabric Refurbisment Programme 2012-2015.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Perth & Kinross Council Area Wide.
NUTS code UKM27

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8
Duration of the framework agreement

Duration in months: 36
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 4 700 000,00 GBP
Frequency and value of the contracts to be awarded: Approx 1 566 666,00 GBP per annum.

II.1.5)Short description of the contract or purchase(s)

The proposed works will primarily involve the renewal or refurbishment of primary and secondary external building elements including replacement roof coverings (to flat and pitched roofs), chimneys, flashings, rainwater goods, fascias, soffits and bargeboards, harling, cement render and wet dash repairs, external sills and steps, stairs and landings throughout the Perth & Kinross area.
Whilst many of the properties included in this project will need attention to only individual elements, some of the properties may require a more extensive package of upgrading involving multiple elements of repairs and/or refurbishment.
The appointed contractors will be responsible for all trades required to undertake the works.
The works will cover four geographical areas – Letham, City, North and South – and contractors must be willing to work in any of these areas.
The city areas include Errol, Glencarse, Inchture, Invergowrie, Leetown and Longforgan. Neither north or south areas include any properties within the Perth city boundaries.
The works will be divided into four geographical areas (Letham, City, North, South) and no one contractor will be allocated more than two areas each year therefore a minimum of two and a maximum of four contractors will be employed at any one time.
A maximum of twelve bidders will be selected to tender. A minimum of four and a maximum of eight bidders will thereafter be invited to enter into a framework agreement with Perth & Kinross Council.
Successful bidders may withdraw from the framework by mutual agreement or may be excluded from the framework at the discretion of Perth & Kinross Council on the grounds of poor performance or delivery.
The estimated value of the contract is 4 700 000 GBP spread over three years and will be procured on a ‘most economically advantageous’ basis with the successful bid being selected using a combination of Quality of Service and Price.
Only limited asbestos information is available for some of the properties included in this framework and asbestos pre-survey works will also be need to be undertaken as part of the works.
There will be Two stages to this selection process:
The compilation of a bidder list selecting suitable applicants who have completed this questionnaire at a level acceptable to the selection panel.
The selection of successful contractor(s) based on the pricing of a tender document and submission of quality assessment questionnaire including method statements.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=234443.

II.1.6)Common procurement vocabulary (CPV)

45211000, 45210000, 45211000, 44000000, 45211320, 45211340

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Refurbisment works to appox 1200 properties per annum from 2012 – 2015.
Estimated value excluding VAT: 4 700 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: Extension of Framework.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Starting 4.3.2013. Completion 31.3.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Interim Payments (monthly).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The appointed contractors will be responsible for ALL TRADES required to undertake the work.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Bidders will be required to provide two references for work undertaken within the last 2 years.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
The works will be divided into four geographical areas (Letham, City, North, South) and no one contractor will be allocated more than two areas each year therefore a minimum of two and a maximum of four contractors will be employed at any one time.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(6) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(7) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(8) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(9) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(10) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(11) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 12
Objective criteria for choosing the limited number of candidates: The highest scoring respondants following evaluation of the Prequalification Questionnaire will be invited to tender, up to a maximum of 12.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Tender Price. Weighting 70

2. Health & Safety. Weighting 6

3. Technical Capacity. Weighting 7

4. Customer Care & Liaison. Weighting 5

5. Quality. Weighting 7

6. Standards, Policies and Approach. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

7/29/93
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

3.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.10.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: This framework is for an initial period of two years from March 2013 – 2015 with the potential to be extended to March 2016.
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:234443).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Legal Services
Perth & Kinross Council 2 High Street
PH1 5PH Perth
UNITED KINGDOM
E-mail: enquiries@pkc.gov.uk
Telephone: +44 1738475000
Internet address: www.pkc.gov.uk

Body responsible for mediation procedures

Single Point of Enquiry
Scottish Procurement and Commercial Directorate Altantic Quay
G2 8LU Glasgow
UNITED KINGDOM
E-mail: SPOEprocurement@scotland.gsi.gov.uk
Telephone: +44 1412425466
Internet address: http://www.scotland.gov.uk/Topics/Government/Procurement/Selling/supplier-enquiries

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Appeals should be lodged within 30 days of the bidder having cause to appeal.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Legal Services
Perth & Kinross Council 2 High Street
PH1 5PH Perth
UNITED KINGDOM
E-mail: enquiries@pkc.gov.uk
Telephone: +44 1738475000
Internet address: www.pkc.gov.uk

VI.5)Date of dispatch of this notice:26.7.2012