Bus Shelter Services Contract

Bus Shelter Services Contract

The Council will invest in new shelters to replace the removed items under the new contract as per dates set out in the timeline and in line with the specification.

United Kingdom-Fareham: Advertising and marketing services

2016/S 075-131032

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Fareham Borough Council
Civic Offices, Civic Way
For the attention of: Mrs Karen Richards
PO16 7AZ Fareham
UNITED KINGDOM
Telephone: +44 1329824360
E-mail: krichards@fareham.gov.uk

Internet address(es):

General address of the contracting authority: http://www.fareham.gov.uk

Further information can be obtained from: Karen Richards
British
Civic Office, Civic Way
PO16 7AZ Fareham
UNITED KINGDOM

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Karen Richards
British
Civic Offices, Civic Way
PO16 7AZ Fareham
UNITED KINGDOM

Tenders or requests to participate must be sent to: Karen Richards
British
Civic Offices, Civic Way
PO16 7AZ Fareham
UNITED KINGDOM
E-mail: procurement@fareham.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Bus Shelter Services Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Councils existing 15 year contract expires on the 30.6.2016. The incumbent contractor owns the core location shelters (circa 40 shelters most with advertising panels). These shelters are to be removed from site and disposed of by the incumbent contractor prior to the commencement of the new contract.
The Council will invest in new shelters to replace the removed items under the new contract as per dates set out in the timeline and in line with the specification.
The Council’s intention is over the course of the contract term to improve the quality and usability of its shelter assets, all of which will be Council owned from the outset.
The Council will look to shelter suppliers to provide fit for purpose designs that allow for excellent customer experience coupled with low cost of ownership re; maintenance, cleaning, repair through innovative design and manufacture.
The outcome of the contract awarded as a result of this tender will require the winning tenderer to manage; the supply of shelters to an agreed design specification, full installation, planned maintenance, ad-hoc repair and cleaning of ALL Council owned bus shelters. In addition, the Council is interested in the opportunity tenderers can offer in respect to the sharing of advertising revenue to off-set the fixed costs of ownership of the Council. It is anticipated that tenderers will propose a cost–benefit analysis based on the total cost of operating non-advertising shelters vs. advertising shelters over the contract term.

II.1.6)Common procurement vocabulary (CPV)

79340000, 34928400, 34928440, 44400000, 50800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The incumbent contractor owns the core location shelters (circa 40 shelters most with advertising panels). These shelters are to be removed from site and disposed of by the incumbent contractor prior to the commencement of the new contract. The Council will invest in new shelters to replace the removed items under the new contract (within first year of contract commencement) in line with the specification set out herein.
The Council owns the remaining bus shelters (approx. 113 shelters) across the borough, which are mostly a simple 3-bay design without lighting or advertising.
The contract scope covers the Councils requirement to replace, refurbish / repair and maintain an ageing inventory of Bus Shelters across the Borough.
The contract scope also allows the Contractor to propose innovative ideas to generate savings or reduce the council’s cost (e.g. via advertising revenue potential / improved shelter design).
The scope of contract covers the delivery of the services below (as per our specification) over the contract term;
— Manufacture and install approximately 35 new shelters (core locations) in the first year of operation (to a programme agreed with the Council — working closely with incumbent shelter owner and other agencies (re; highway working, electrical connectivity) to minimise disruption to our residents and customers.
— Manufacture and install additional new shelters (as required) during the contract term upon instruction of the Council (related to refurbishment programme to be established).
— Maintain, clean, repair and refurbish repair, approx. 150 existing shelters (All Borough locations).
— Provide innovation that will contribute to the Councils cost of operation e.g. advertising options with revenue share, shelter design for low maintenance, etc.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.9.2016. Completion 31.8.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 051-088849 of 13.3.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.5.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 96 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 16.5.2016 – 12:00
Place: Leigh Usher
British
Civic Offices, Civic Way
PO16 7AZ Fareham
UNITED KINGDOMPersons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Leigh Usher — Head of Democratic Services Gary Jarvis — Procurement Officer Authorisation to unseal tender responses received by Fareham Borough Council http://www.fareham.gov.uk/ via the South East Business Portal https://sebp.due-north.com/

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.4.2016

 

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