Business Continuity Services for Surrey Fire and Rescue

Business Continuity Services for Surrey Fire and Rescue

Surrey Fire and Rescue currently has a provision for contingency crewing to meet the service requirement under the fire and rescue and civil contingencies acts, for the provision of service during industrial action or due to degradation of capability.

United Kingdom-Kingston upon Thames: Fire-brigade and rescue services

2015/S 096-174250

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Surrey County Council
County Hall, Penrhyn Road
For the attention of: Rob Dean
KT1 2DN Kingston upon Thames
UNITED KINGDOM
Telephone: +44 2085419000
E-mail: rob.dean@surreycc.gov.uk

Internet address(es):

General address of the contracting authority: https://www.surreycc.gov.uk

Address of the buyer profile: https://www.sesharedservices.org.uk/esourcing

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local agency/office

I.3)Main activity

General public services
Other

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SCC JD — Business Continuity — Resilience and Specialist Rescue Provision for Surrey Fire and Rescue.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Surrey and the South East.

NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Surrey Fire and Rescue (SRFS) currently has a provision for contingency crewing to meet the service requirement under the fire and rescue and civil contingencies acts, for the provision of service during industrial action or due to degradation of capability. This current provision supports specialist capability delivery on a day to day to meet rescue requirements.
The current contract was a pilot scheme which was run as proof of concept. The pilot has been successful so now a tender is required for a modified version to incorporate Innovation, Income generation, Partnership Working, Value for Money and the expansion of the provision.

II.1.6)Common procurement vocabulary (CPV)

75250000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This tender comprises of three lots. Lot 1 — Business Continuity; Lot 2 — Resilience and Lot 3 — Specialist Rescue. The contract will be for a maximum 4 year which is comprised of an initial 2 year contract and two possible 1 year extensions.
Estimated value excluding VAT:
Range: between 1 000 000 and 4 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Business Continuity

1)Short description

To cover any period of industrial action that has the potential to affect the availability of the SFRS work force and the ability to provide fire cover to the residents of Surrey.
To provide staff, vehicles and equipment for Specialist Rescue Requirement which is designed — to rescue people and animals from situations requiring specialist skills and techniques because the circumstances are more complex or unusual.

2)Common procurement vocabulary (CPV)

75250000

3)Quantity or scope

Specialist Rescue Requirement are designed to do exactly as its name suggests — to rescue people and animals from situations which require specialist skills and techniques because the circumstances are more complex, requiring extra specialist crewing.
SFRS currently have the ability to provide competent specialist rescue capabilities to a degree of all the services below but could require additional support depending on the complexity or nature of the incident. There is existing support mechanisms currently available via the National Coordination Centre (NCC) with national assets or through mutual assistance schemes (section 13 /16 Civil Contingency Act 2004.
For example but not limited to:
— Service A — Technical Height Rescue using ropes and line rescue;
— Service B — Rescue from water (dive team, body recovery, swift water and using power boats);
— Service C — Rescue of animals from water, ditches, unsafe areas or vehicles;
— Service D — Rescue from a confined space.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Resilience

1)Short description

To cover operational crew personnel being unavailable through sickness, holiday, training, major disruption or redeployment. This may include the movement of specialist vehicles and equipment e.g. Prime mover, Incident Command Unit, to specific locations from Service Headquarters if required operationally.

2)Common procurement vocabulary (CPV)

75250000

3)Quantity or scope

To cover operational crew personnel being unavailable through sickness, holiday, training, major disruption or redeployment.
Provision of Crew to be able to provide services under the Fire and Rescue Services Act 2004 under the management of a SFRS Supervisory Officer (OIC).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Specialist Rescue

1)Short description

Provision of specialist rescue capability (numbers as appropriate for the specific specialist services as agreed by SFRS and the provider). This is to be available on an immediate response basis 24 hours a day seven days a week.

2)Common procurement vocabulary (CPV)

75250000

3)Quantity or scope

Specialist Rescue Requirement are designed to do exactly as its name suggests — to rescue people and animals from situations which require specialist skills and techniques because the circumstances are more complex, requiring extra specialist crewing.
SFRS currently have the ability to provide competent specialist rescue capabilities to a degree of all the services below but could require additional support depending on the complexity or nature of the incident. There is existing support mechanisms currently available via the National Coordination Centre (NCC) with national assets or through mutual assistance schemes (section 13 /16 Civil Contingency Act 2004).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see tender documents for full details and requirements.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documents for full details and requirements.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see tender documents for full details and requirements.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see tender documents for full details and requirements.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see tender documents for full details and requirements.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see tender documents for full details and requirements.
Minimum level(s) of standards possibly required:
Please see tender documents for full details and requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SCC – 001284

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

21.6.2015 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 35 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Surrey County Council
County Hall, Penrhyn Road
KT1 2DN Kingston-upon-Thames
UNITED KINGDOM
E-mail: myhelpdeskfinance@surreycc.gov.uk
Telephone: +44 2085419000
Internet address: www.surreycc.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.5.2015

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