Business Rates Rating Specialists

Business Rates Rating Specialists

The London Borough of Tower Hamlets is looking for a service provider who possesses specialist knowledge and expertise in Rating services.

United Kingdom-London: Business services: law, marketing, consulting, recruitment, printing and security

2015/S 137-252846

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Tower Hamlets
Mulberry Place
For the attention of: Miss Eama Khanom
E14 2BG London
UNITED KINGDOM
Telephone: +44 2073644099
E-mail: procurement@towerhamlets.gov.uk

Internet address(es):

General address of the contracting authority: http://www.towerhamlets.gov.uk

Address of the buyer profile: http://www.towerhamlets.gov.uk/

Electronic access to information: https://www.londontenders.org/procontract/supplier.nsf

Electronic submission of tenders and requests to participate: https://www.londontenders.org/procontract/supplier.nsf

Further information can be obtained from: London Borough of Tower Hamlets
Mulberry Place
For the attention of: Miss Eama Khanom
E14 2BG London
UNITED KINGDOM
Telephone: +44 2073644099
E-mail: procurement@towerhamlets.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: London Borough of Tower Hamlets
Mulberry Place
For the attention of: Miss Eama Khanom
E14 2BG London
UNITED KINGDOM
Telephone: +44 2073644099
E-mail: procurement@towerhamlets.gov.uk

Tenders or requests to participate must be sent to: London Borough of Tower Hamlets
Mulberry Place
For the attention of: Miss Eama Khanom
E14 2BG London
UNITED KINGDOM
Telephone: +44 2073644099
E-mail: procurement@towerhamlets.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

R4841 Business Rates Retention- Rating Specialists for The London Borough of Tower Hamlets (LBTH).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The London Borough of Tower Hamlets (LBTH) is looking for a service provider who possesses specialist knowledge and expertise in Rating services. The provider will be expected to assist in the calculation and forecasting of business rate income. This will enable LBTH to maximise the potential rateable value within the borough to ensure the accuracy of the rating list which in turn can benefit the council through increasing the opportunities available for rates retention income.
The service must include the combined provision of technology and expert rating consultancy using information held by the authority and on the local rating list. This should provide intelligence and information for the day to day administration of business rates within the borough including the provision of data for the relevant statutory returns including the NNDR1 and NNDR3 forms.
Access will be granted through the Valuation Office Agency’s BA TRANS portal for the collection of data specific to London Borough of Tower Hamlets.
We are looking for a viable solution to help improve the quality and accuracy in forecasting the business rate income.

II.1.6)Common procurement vocabulary (CPV)

79000000, 73000000, 79400000, 73200000, 73220000, 79410000, 71620000, 73210000, 79220000, 79940000, 72220000, 79210000, 66171000,79411000, 79412000, 79419000, 72221000, 72224000, 71621000, 72246000, 72314000, 79212100, 79212110, 79411100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The London Borough of Tower Hamlets (LBTH) is looking for a service provider who possesses specialist knowledge and expertise in Rating services. The provider will be expected to assist in the calculation and forecasting of business rate income. This will enable LBTH to maximise the potential rateable value within the borough to ensure the accuracy of the rating list which in turn can benefit the council through increasing the opportunities available for rates retention income.
The service must include the combined provision of technology and expert rating consultancy using information held by the authority and on the local rating list. This should provide intelligence and information for the day to day administration of business rates within the borough including the provision of data for the relevant statutory returns including the NNDR1 and NNDR3 forms.
Access will be granted through the Valuation Office Agency’s BA TRANS portal for the collection of data specific to London Borough of Tower Hamlets.
We are looking for a viable solution to help improve the quality and accuracy in forecasting the business rate income.
LBTH requires organisations to pay the London Living Wage and offer community benefits in the form of local job offerings amongst other things, wherever possible as set out in the procurement documents.

Organisations wishing to express an interest are requested to register on the London Tenders Portal (www.londontenders.org) where the procurement documents will be available for download. You will be required to complete a Pre-Qualification Questionnaire (PQQ).

Organisations must ensure that access to the system is available to their representatives dealing with the contract. LBTH will not be liable for the lack of delegated access within the organisation and will not send any documentation regarding the contract, which shall be exclusively available through the portal.
Tenderers are responsible for allowing sufficient time to submit their ITT/PQQ. The Council accepts no liability whatsoever for ITT/PQQs that are not submitted due to internet connectivity issues, transmission delays or errors.
LBTH does not undertake to invite all applicants or bind itself to accept the lowest or any Tender. LBTH will not be liable for any costs incurred in tendering for this contract.

LBTH is an Equal Opportunities Employer and a supporter of Ethical Governance, our protocol can be found here along with Guidance to Suppliers and Providers Or via: http://www.towerhamlets.gov.uk

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Note that details will be provided in the procurement documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tenders must be in GBP and all payments shall be in GBP.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority will require a contract with one legal entity. In the event of a consortium bid, the contracting authority will only enter a contract with a suitable lead supplier.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: LBTH as a contracting authority shall be entitled to rely on the following mandatory and discretionary grounds as are contained in regulations 57(1) to 57(8) of Public Contracts Regulations 2015. These are set out below:
Mandatory exclusions:
—(1) Contracting authorities shall exclude an economic operator from participation in a procurement procedure where they have established, by verifying in accordance with regulations 59, 60 and 61, or are otherwise aware, that that economic operator has been convicted of any of the following offences:
(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977(1) or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983(2) where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA on the fight against organised crime (3);
(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889(4) or section 1 of the Prevention of Corruption Act 1906(5);
(c) the common law offence of bribery;
(d) bribery within the meaning of sections 1, 2 or 6 of the Bribery Act 2010(6), or section 113 of the Representation of the People Act 1983(7);
(e)where the offence relates to fraud affecting the European Communities’ financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities (8):
(i) the common law offence of cheating the Revenue;
(ii) the common law offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968(9), the Theft Act (Northern Ireland) 1969(10), the Theft Act 1978(11) or the Theft (Northern Ireland) Order 1978(12);
(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985(13), article 451 of the Companies (Northern Ireland) Order 1986(14) or section 993 of the Companies Act 2006(15);
(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979(16) or section 72 of the Value Added Tax Act 1994(17);
(vi) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993(18);
(vii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968(19) or section 19 of the Theft Act (Northern Ireland) 1969(20);
(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006(21); or
(ix) the possession of articles for use in frauds within the meaning of section 6 of the Fraud Act 2006, or the making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of that Act;
(f) any offence listed—
(i) in section 41 of the Counter Terrorism Act 2008(22); or
(ii) in Schedule 2 to that Act where the court has determined that there is a terrorist connection;
(g) any offence under sections 44 to 46 of the Serious Crime Act 2007(23) which relates to an offence covered by subparagraph (f);
(h) money laundering within the meaning of sections 340(11) and 415 of the Proceeds of Crime Act 2002(24);
(i) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988(25) or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996(26);
(j) an offence under section 4 of the Asylum and Immigration (Treatment of Claimants, etc.) Act 2004(27);
(k) an offence under section 59A of the Sexual Offences Act 2003(28);
(l) an offence under section 71 of the Coroners and Justice Act 2009(29);
(m) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994(30); or
(n) any other offence within the meaning of Article 57(1) of the Public Contracts Directive—
(i) as defined by the law of any jurisdiction outside England and Wales and Northern Ireland; or
(ii) created, after the day on which these Regulations were made, in the law of England and Wales or Northern Ireland.
(2) The obligation to exclude an economic operator also applies where the person convicted is a member of the administrative, management or supervisory body of that economic operator or has powers of representation, decision or control in the economic operator.
Mandatory and discretionary exclusions for non-payment of taxes etc.
(3) An economic operator shall be excluded from participation in a procurement procedure where—
(a) the contracting authority is aware that the economic operator is in breach of its obligations relating to the payment of taxes or social security contributions; and
(b) the breach has been established by a judicial or administrative decision having final and binding effect in accordance with the legal provisions of the country in which it is established or with those of any of the jurisdictions of the United Kingdom.
(4) Contracting authorities may exclude an economic operator from participation in a procurement procedure where the contracting authority can demonstrate by any appropriate means that the economic operator is in breach of its obligations relating to the payment of taxes or social security contributions.
(5) Paragraphs (3) and (4) cease to apply when the economic operator has fulfilled its obligations by paying, or entering into a binding arrangement with a view to paying, the taxes or social security contributions due, including, where applicable, any interest accrued or fines.
Exceptions to mandatory exclusion.
(6) A contracting authority may disregard any of the prohibitions imposed by paragraphs (1) to (3), on an exceptional basis, for overriding reasons relating to the public interest such as public health or protection of the environment.
(7) A contracting authority may also disregard the prohibition imposed by paragraph (3) where an exclusion would be clearly disproportionate, in particular—
(a) where only minor amounts of taxes or social security contributions are unpaid; or
(b) where the economic operator was informed of the exact amount due following its breach of its obligations relating to the payment of taxes or social security contributions at such time that it did not have the possibility of fulfilling its obligations in a manner described in paragraph (5) before expiration of the deadline for requesting participation or, in open procedures, the deadline for submitting its tender.
Discretionary exclusions
(8) Contracting authorities may exclude from participation in a procurement procedure any economic operator in any of the following situations:—
(a) where the contracting authority can demonstrate by any appropriate means a violation of applicable obligations referred to in regulation 56(2);
(b) where the economic operator is bankrupt or is the subject of insolvency or winding-up proceedings, where its assets are being administered by a liquidator or by the court, where it is in an arrangement with creditors, where its business activities are suspended or it is in any analogous situation arising from a similar procedure under the laws and regulations of any State;
(c) where the contracting authority can demonstrate by appropriate means that the economic operator is guilty of grave professional misconduct, which renders its integrity questionable;
(d) where the contracting authority has sufficiently plausible indications to conclude that the economic operator has entered into agreements with other economic operators aimed at distorting competition;
(e) where a conflict of interest within the meaning of regulation 24 cannot be effectively remedied by other, less intrusive, measures;
(f) where a distortion of competition from the prior involvement of the economic operator in the preparation of the procurement procedure, as referred to in regulation 41, cannot be remedied by other, less intrusive, measures;
(g) where the economic operator has shown significant or persistent deficiencies in the performance of a substantive requirement under a prior public contract, a prior contract with a contracting entity, or a prior concession contract, which led to early termination of that prior contract, damages or other comparable sanctions;
(h) where the economic operator—
(i) has been guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria; or
(ii) has withheld such information or is not able to submit supporting documents required under regulation 59; or
(i) where the economic operator has—
(i) undertaken to—
(aa) unduly influence the decision-making process of the contracting authority, or
(bb) obtain confidential information that may confer upon it undue advantages in the procurement procedure; or
(ii) negligently provided misleading information that may have a material influence on decisions concerning exclusion, selection or award.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:
a) Appropriate statements from banks or where appropriate, evidence of relevant professional risk indemnity insurance;
b) the presentation of balance sheets or extracts from the balance sheets, where publication of the balance sheet is required under the law of the country in which the economic operator is established;
c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years’ available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Minimum level(s) of standards possibly required: A supplier will be automatically disqualified if their annual turnover fails to meet the minimum threshold as contained in the Pre-Qualification Questionnaire. In this case or a consortia, the annual turnover shall apply to the lead contractor.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

R4841
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.8.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.8.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

15.7.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Council intends on holding a supplier briefing session on: Date: Monday 27.7.2015,Time: 11:00 until 12.30 Place: Room 704 (7th Floor) at Tower Hamlets Mulberry Place Town Hall. The Purpose of this event is to inform the market of the Council’s intent to re-tender this contract and the processes and requirements that will need to be followed and met to tender for this opportunity. Deadline for registration to attend the Supplier Briefing (via the portal):Wednesday 22.7.2015 by 12 noon. To book a place to attend the supplier briefing, please submit your registration for the event via following link on the London tenders Portalhttps://www.londontenders.org/procontract/supplier.nsf/frm_opportunity?openForm&opp_id=OPP-HIS-9YFL-MBY93Y&contract_id=CONTRACT-9YFK-J2HBSJ&org_id=ORG-DNWB-7C9E7M&from=

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

London Borough of Tower Hamlets
Mulberry Place, 5 Clove Crescent
E14 2BG London
UNITED KINGDOM
E-mail: procurement@towerhamlets.gov.uk
Telephone: +44 2073644099
Internet address: www.towerhamelts.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.7.2015

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