Business Support Services Coventry

Business Support Services Coventry

Creative enterprise consultancy framework agreement.

UK-Coventry: business analysis consultancy services

2012/S 95-157925

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Coventry University Higher Education Corporation
Priory Street
Contact point(s): Procurement Department
CV1 5FB Coventry
UNITED KINGDOM
Telephone: +44 2476887392
E-mail: michael.duffy@coventry.ac.uk
Fax: +44 2476795120

Internet address(es):

General address of the contracting authority: http://wwwm.coventry.ac.uk/finance/Pages/Finance.aspx

Address of the buyer profile: https://in-tendhost.co.uk/coventryuniversity/aspx/Tenders/Current

Electronic access to information: https://in-tendhost.co.uk/coventryuniversity/aspx/Tenders/Current

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/coventryuniversity/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Creative enterprise consultancy framework agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 11: Management consulting services [6] and related services
NUTS code UKG33
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12
Duration of the framework agreement

Duration in months: 24
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 211 500 GBP

II.1.5)Short description of the contract or purchase(s)
Creative enterprise is a project co-financed by ERDF and Coventry University taking place over a 2 year period. The project will benefit creative sector small and medium enterprises’ (SME’s) and start-ups based in the West Midlands, working predominantly in design, media, visual arts and performance. This tender relates to the delivering of specialist business support. The framework includes 4 lots, covering start-up and development support provided throughout the project in one-to-one, workshop and seminar formats.
Pre-qualification questionnaire submissions are requested from experts in creative sector business development. These may be sole traders or companies. Some lots can be delivered directly by the business winning the tender and others may be best delivered by sub-contracting to niche & specialist mentors, speakers and trainers.
II.1.6)Common procurement vocabulary (CPV)

72221000, 79411000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Creative Enterprise is a project co-financed by ERDF and Coventry University taking place over a 2 year period. The project will benefit creative sector small and medium enterprises (SME’s) and start ups based in the West Midlands, working predominantly in design, media, visual arts and performance. This tender relates to the delivering of specialist business support. The Framework includes 4 lots, covering start up and development support provided throughout the project in one to one, workshop and seminar formats.
Pre qualification questionnaire (PQQ) submissions are requested from experts in creative sector business development. These may be sole traders or companies. Some lots can be delivered directly by the business winning the tender and others may be best delivered by sub-contracting to niche & specialist mentors, speakers and trainers.
Essential Requirements. Interested suppliers to this framework:
1. Must be able to deliver business support activity to creative SMEs located across the West Midlands area as defined within the West Midlands European Regional Development Fund (ERDF) 2007 to 2013 Operational Programme;
2. Must be able to meet the current requirements for beneficiary reporting as detailed in the National ERDF Handbook for the English Convergence and Competitiveness Programmes 2007 to 2013;
3. Must be able to evidence experience from within the last 3 years of providing effective specialist support for SMEs in the creative sector.
Estimated value excluding VAT: 211 500 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Creative sector specific mentoring

1)Short description
We are looking for an organisation to source and sub-contract sector-specific mentors for creative business owners. Mentors will be required to provide each client with on average 8 hours of support which will need to be evidenced in line with ERDF guidelines and will be predominantly face-to-face sessions. Mentors should be from the specific specialist area in which the business/start-up operates (eg theatre, graphic design, animation) or have specific knowledge required by that business according to a brief supplied by the project staff (eg getting a product to manufacture, copyright law for musicians). The contract-holder will have the knowledge to supply mentors with the specialist knowledge required to meet the clients needs. The mentors will be expected to adhere to mentoring guidance provided by the project staff, pass on their knowledge and signpost to relevant trade events and key contacts.
2)Common procurement vocabulary (CPV)

79411100

3)Quantity or scope
We are looking for an organisation to source and sub-contract sector-specific mentors for creative business owners. Mentors will be required to provide each client with on average 8 hours of support which will need to be evidenced in line with ERDF guidelines and will be predominantly face-to-face sessions. Mentors should be from the specific specialist area in which the business/start-up operates (eg theatre, graphic design, animation) or have specific knowledge required by that business according to a brief supplied by the project staff (eg getting a product to manufacture, copyright law for musicians). The contract-holder will have the knowledge to supply mentors with the specialist knowledge required to meet the clients needs. The mentors will be expected to adhere to mentoring guidance provided by the project staff, pass on their knowledge and signpost to relevant trade events and key contacts.
Estimated value excluding VAT: 81 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The maximum number of companies we anticipate to tender for lot 1 is 4.
Lot No: 2 Lot title: Business advice for the creative sector
1)Short description
We are looking for individuals and organisations with extensive experience of providing one-to-one support to start up and established creative businesses. Business Advisers will have proven experience of working with SMEs in the creative sector. Each adviser will be able to support individuals to start up a business and support existing business to grow and/or improve their performance. Our range of advisers will be able to support businesses with a range of aims including both high growth businesses and self-employed creatives. We anticipate the package for each client will be approximately 8 hours of support focussing on face-to-face sessions which will need to be evidenced in line with ERDF guidelines.
2)Common procurement vocabulary (CPV)

79411100

3)Quantity or scope
We are looking for individuals and organisations with extensive experience of providing one-to-one support to start up and established creative businesses. Business Advisers will have proven experience of working with SMEs in the creative sector. Each adviser will be able to support individuals to start up a business and support existing business to grow and/or improve their performance. Our range of advisers will be able to support businesses with a range of aims including both high growth businesses and self-employed creatives. We anticipate the package for each client will be approximately 8 hours of support focussing on face-to-face sessions which will need to be evidenced in line with ERDF guidelines.
Estimated value excluding VAT: 64 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The maximum number of companies we anticipate to tender for lot 2 is 4.
Lot No: 3 Lot title: Creative seminar programme
1)Short description
We are looking for an organisation to provide a full programme of seminars for the Creative Enterprise project. This will include sourcing appropriate venues and speakers for seminars targeting start-up and established creative businesses. The seminar programme should have 2 strands. The first will cover business development issues as relevant to the creative sector (eg Intellectual Property, online publishing, licensing for product design, selling via online platforms, managing creative projects, pricing creative work). The second strand will be a Getting started in…. featuring speakers with experience of setting up their own businesses and providing inspiration and advice to recent graduates. Seminars are likely to be 2 to 3 hours long to include networking time for attendees and may take place in the evenings. Attendance at the seminars by beneficiaries will need to be evidenced accordingly to ERDF guidelines.
2)Common procurement vocabulary (CPV)

79411000

3)Quantity or scope
We are looking for an organisation to provide a full programme of seminars for the Creative Enterprise project. This will include sourcing appropriate venues and speakers for seminars targeting start-up and established creative businesses. The seminar programme should have 2 strands. The first will cover business development issues as relevant to the creative sector (eg Intellectual Property, online publishing, licensing for product design, selling via online platforms, managing creative projects, pricing creative work). The second strand will be a Getting started in…. featuring speakers with experience of setting up their own businesses and providing inspiration and advice to recent graduates. Seminars are likely to be 2 to 3 hours long to include networking time for attendees and may take place in the evenings. Attendance at the seminars by beneficiaries will need to be evidenced accordingly to ERDF guidelines.
Estimated value excluding VAT: 33 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The maximum number of companies we anticipate to tender for lot 3 is 4.
Lot No: 4 Lot title: Creative sector pre-start and start-up workshops
1)Short description
We are looking for individuals and organisations to provide a package of pre start and start up workshops for the Creative Enterprise project. The workshops should take place in appropriate venues in the West Midlands as guided by the Creative Enterprise project team and be led by trainers with experience of providing effective, successful start up and pre start workshops for creative graduates. Workshop content should draw on the NESTA creative enterprise toolkit, include creative-sector case studies and use a wide range of techniques to suit a range of learning styles. The workshop programme is likely to include a one-day session on Testing your business idea and a two day Starting up your creative business workshop. The trainers will be expected to encourage the workshop groups to network, learn from each other and continue to support each other on an ongoing basis. Attendance at the workshops by beneficiaries will need to be evidenced accordingly to ERDF guidelines.
2)Common procurement vocabulary (CPV)

79411100

3)Quantity or scope
We are looking for individuals and organisations to provide a package of pre-start and start-up workshops for the Creative Enterprise project. The workshops should take place in appropriate venues in the West Midlands as guided by the Creative Enterprise project team and be led by trainers with experience of providing effective, successful start-up and pre-start workshops for creative graduates. Workshop content should draw on the NESTA creative enterprise toolkit, include creative-sector case studies and use a wide range of techniques to suit a range of learning styles. The workshop programme is likely to include a one day session on Testing your business idea and a two day Starting up your creative business workshop. The trainers will be expected to encourage the workshop groups to network, learn from each other and continue to support each other on an ongoing basis. Attendance at the workshops by beneficiaries will need to be evidenced accordingly to ERDF guidelines.
Estimated value excluding VAT: 33 500 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The maximum number of companies we anticipate to tender for lot 4 is 4.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
No deposits are required but parent guarantees may be required at a later stage of the tender process.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As per pre-qualification questionnaire.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If the contract is awarded to a consortium, joint venture or alliance, applicants will be required to contract with joint and several liability under English law either nominate a lead service provider with whom the contracting authority can contract and to whom all communication will be addressed or to form themselves into a single entity before the contract is awarded.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As per pre-qualification questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As per pre-qualification questionnaire.
Minimum level(s) of standards possibly required: As per pre-qualification questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As per pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
As per pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 4: and maximum number 16
Objective criteria for choosing the limited number of candidates: As per pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PD-082-MD-ERDF-CONSULTANCY CREATIVE ENTERPRISE
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 26.6.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
26.6.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
10.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Date: 20.8.2012
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): This project is part funded by the European Regional Development Fund (ERDF).
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Coventry University Procurement Department
Alma Building, Alma Street
CV1 5QA Coventry
UNITED KINGDOM

Body responsible for mediation procedures

Coventry University Procurement Department
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Coventry University
Priory Street
CV1 5FB Coventry
UNITED KINGDOM

VI.5)Date of dispatch of this notice:17.5.2012

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