Café and Corporate Hospitality Catering Contract Swindon

Café and Corporate Hospitality Catering Contract Swindon

Museum of the Great Western Railway is seeking a single catering partner with a proven track record to operate and deliver a high quality food and beverage service to its three core business segments.

United Kingdom-Swindon: Canteen and catering services

2017/S 219-455470

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Swindon Borough Council
Civic Offices, Euclid Street
Swindon
SN1 2JH
United Kingdom
Contact person: Ian Surtees
Telephone: +44 1793466619
E-mail: isurtees@swindon.gov.uk
NUTS code: UKK14
Internet address(es):Main address: www.swindon.gov.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Other activity: catering

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Café and Corporate Hospitality Catering.

II.1.2)Main CPV code

55500000

II.1.3)Type of contract

Services

II.1.4)Short description:

STEAM — Museum of the Great Western Railway is seeking a single catering partner with a proven track record to operate and deliver a high quality food and beverage service to its three core business segments:

—Corporate Hospitality,

—Special Events,

—Café.

The contract will be for an initial period of three years commencing on 1.2.2018 and running to 31.1.2021. The contract has the option to extend for a further one year from 1.2.2021 to 31.1.2022, subject to contract performance, meeting KPIs and budget availability. Maximum contract term is 4 years.

All tender documents are available in the attachments section on the tender advert on the South West Portal available at URL:

www.supplyingthesouthwest.org.uk DN308238.

II.1.5)Estimated total value

Value excluding VAT: 2 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

55500000
55520000
55523000

II.2.3)Place of performance

NUTS code: UKK14
Main site or place of performance:

Swindon.

II.2.4)Description of the procurement:

Swindon Borough Council (SBC) wishes to submit to tender the requirements for the provision of seeking a single catering partner with a proven track record to operate and deliver a high quality food and beverage service to its three core business segments at Steam Museum:

—Corporate Hospitality,

—Special Events,

—Café.

The Museum seeks a provider who can invest in the operation and develop the product offering and experience to ensure the facility achieves a minimum four star hygiene rating in the café and the Museum becomes a destination for all visitors to the site. Barista style coffee for café and conference guests is one desired outcome from the catering partner and tailored group travel packages.

The contract will be for an initial period of three years with the option to extend for a further one year, subject to contract performance, meeting KPIs and budget availability. Maximum contract term is four years. Contract value will be between 400 000 GBP and 625 000 GBP per annum.

Total maximum value (excluding optional extensions) of 1 200 000 GBP to 1 8750 000 GBP. Total maximum value (including optional extensions) of 1 600 000 GBP to 2 500 000 GBP.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Range of tailored Museum focussed menus / Weighting: 5 %
Quality criterion – Name: Quality and range of food and beverage offerings / Weighting: 10 %
Quality criterion – Name: Delivery of bespoke menus at specialist events / Weighting: 10 %
Quality criterion – Name: Flexibility and comprehensive coverage of all events, including hours of operating / Weighting: 5 %
Quality criterion – Name: Presentation of food, beverages and hospitality area for corporate and café customers / Weighting: 10 %
Cost criterion – Name: Financial contribution to SBC from business turnover / Weighting: 35 %
Cost criterion – Name: Menu pricing and charges / Weighting: 10 %
Cost criterion – Name: Proposed plans for expansion/development of business and turnover figures / Weighting: 10 %
Cost criterion – Name: Method statement on cash analysis and auditing / Weighting: 5 %

II.2.6)Estimated value

Value excluding VAT: 2 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

12 month renewal.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/12/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 18/12/2017
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=286940299

GO Reference: GO-20171113-PRO-11386192.

VI.4)Procedures for review

VI.4.1)Review body

Swindon Borough Council
Euclid Street
Swindon
SN2 2JH
United Kingdom

VI.4.2)Body responsible for mediation procedures

Swindon Borough Council
Swindon
United Kingdom
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Swindon Borough Council
Euclid Street
Swindon
SN2 2JH
United Kingdom

VI.5)Date of dispatch of this notice:

13/11/2017

 

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