Café and Hospitality Services – University of Cambridge
Provision of Café and Hospitality Services to students, staff and visitors on the Sidgwick Site.
United Kingdom-Cambridge: Catering services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The Chancellor, Masters and Scholars of The University of Cambridge
Procurement Services, 1st Floor South, Greenwich House, Madingley Rise
Contact point(s): Procurement Services
For the attention of: Heather Ajimi
CB3 0TX Cambridge
General address of the contracting authority: https://in-tendhost.co.uk/universityofcambridge
Electronic access to information: https://in-tendhost.co.uk/universityofcambridge
Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofcambridge
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
NUTS code UKH1
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The University of Cambridge Business Services Section of Estate Management is seeking to complement the catering provision on the Sidgwick Site by offering a tender for a café and hospitality catering service in the catering facilities at the Alison Richard Building (ARB).
The service will cater for students, staff and visitors on the site. In addition to the catering facilities the ARB also accommodates the following institutions;
Department of Politics and International Studies, which includes the Centres for African Studies, Development Studies, Gender Studies, Latin American Studies and South Asian Studies.
Centre for Research in Arts, Social Sciences and Humanities
7 West Road Cambridge Building.
The Café is in a recently constructed 4-storey University building having a total floor area of 4 210 sq mtr (including a basement). The café provides a year-round service for the above-mentioned institutions’ staff, students and visitors 5 days a week; it has its own production kitchen and storage facilities. At present there is a hospitality service where the contractor provides out of normal hours ad-hoc services, including some evenings and/or weekend catering service.
The Hospitality Service Overview
The cafe is to provide food and drink service in a welcoming environment for customers of regular and mixed cultural tastes.
The contractor is to offer a good value for money menu which includes quality hot and cold foods with a range of (non-alcoholic) drinks.
It is essential that the service complements the catering service that is already provided elsewhere on the site.
For the period of April 2015 — March 2016 the turnover of the Facility was as follows:
Café sales — 258 930 GBP
Hospitality sales — 69 330 GBP.
II.1.6)Common procurement vocabulary (CPV)
55520000, 55330000, 55500000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.2)Information about options
II.2.3)Information about renewals
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: As set out in the Tender documents.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
In order to qualify for consideration, tenderers shall be able to provide evidence of the following conditions.
1. Only firms holding, at the time of tender, Public Liability insurance with a per claim minimum of 5 000 000 GBP will be considered for this work.
2. Only firms holding, at the time of tender, Employer Liability Insurance with a per claim minimum of 5 000 000 GBP will be considered for this work.
3. Other criteria and means of Proof as identified in the ITT documents.
Minimum level(s) of standards possibly required: As above and as set out in the Tender documents.
As set out in the Tender Documents.
Minimum level(s) of standards possibly required:
As set out in the Tender documents.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Heather Ajimi.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
Information about the tender process to be followed does not amount to a legally binding offer by the University to follow the process so described. The University reserves the right not to follow or to modify the procedures as the University considers necessary.
The tender process is being conducted electronically via In-tend.
Suppliers are required to register on this website:
https://in-tendhost.co.uk/universityofcambridge in order to receive documentation. After registering the tender documentation can then be downloaded. All tender responses and any supporting documentation must be submitted through this system. There must be no postal correspondence from bidders unless agreed by the University. Tenders shall not be sent and will not be accepted by fax or email.
VI.5)Date of dispatch of this notice: