Call-Off Contract for the Supply of Cash Collection Services – Hampshire

Call-Off Contract for the Supply of Cash Collection Services – Hampshire

Framework Agreement and Call-Off Contract for the Supply of Cash Collection Services across the Hampshire Region.

United Kingdom-Lyndhurst: Banking services

2017/S 227-473264

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

New Forest District Council
Appletree Court, Beaulieu Road
Lyndhurst
SO43 7PA
United Kingdom
Contact person: Strategic Procurement Team
Telephone: +44 2380285588
E-mail: procurement@nfdc.gov.uk
NUTS code: UKJInternet address(es):Main address: http://www.nfdc.gov.uk

Address of the buyer profile: https://www.businessportal.southeastiep.gov.uk/

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.businessportal.southeastiep.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.businessportal.southeastiep.gov.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

HIOWPP Framework Agreement and Call-Off Contract for the Supply of Cash Collection Services across the Hampshire Region.

Reference number: DN310220

II.1.2)Main CPV code

66110000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Hampshire and Isle of Wight Procurement Partnership (HIOWPP) consists of representatives from the fifteen councils of Hampshire who procure a variety of goods and services collaboratively in order to achieve cost savings via economies of scale and combined leverage.

New Forest District Council is the lead authority on behalf of the HIOWPP and intends to award a four year framework contract to a single provider for the provision of cash collection services. The contract scope covers collection of cash (notes / coins / cheques) through to banking to the Councils nominated banking partner.

The length of the framework contract is 4 years, commencing 1 April 2018. HIOWPP authorities (hereinafter referred to as ‘ordering authorities’) are named parties to the outcome of this tender and are therefore entitled at any time during the 4 years of the framework term to enter into a call-off contract with the successful supplier.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

66000000

II.2.3)Place of performance

NUTS code: UKJ

II.2.4)Description of the procurement:

The Hampshire and Isle of Wight Procurement Partnership (HIOWPP) consists of representatives from the fifteen councils of Hampshire who procure a variety of goods and services collaboratively in order to achieve cost savings via economies of scale and combined leverage.

New Forest District Council is the lead authority on behalf of the HIOWPP and intends to award a four year framework contract to a single provider for the provision of cash collection services.

HIOWPP Members (to be named parties to the framework agreement):

— Basingstoke and Deane Borough Council

— East Hampshire District Council

— Eastleigh Borough Council

— Fareham Borough Council

— Gosport Borough Council

— Hampshire Fire and Rescue

— Hampshire Police (The Police and Crime Commissioner for Hampshire)

— Hampshire Schools and Hampshire Catering HC3S

— Hart District Council

— Havant Borough Council

— Isle of Wight Council

— New Forest Borough Council

— Portsmouth City Council

— Rushmoor Borough Council

— Southampton City Council

— Test Valley Borough Council

— Winchester City Council

Local Authorities, Hampshire Schools, Hampshire Catering (HC3S) and other related organisations as listed above, receive income from various sources. These organisations require a secure and timely service to collect from a variety of outlets, the majority of which are car park machines based in Council car parks, Councils’ Civic Offices and other Council related organisations, Schools and Council managed catering outlets. The organisations listed above require that the cash is either consolidated by the contractor and arrangements made for transfer to the nominated bank account or that the cash is delivered direct to banking centres. There will also be a requirement for delivery of change (notes and coins) to some sites.

Appointment to the Framework does not guarantee a specific volume or value of business. Interested parties should note that individual contracting parties are under no obligation to join the framework (either at the start or any time during the framework lifetime) and may not join at all. New Forest District Council and other contracting parties give no undertaking that they will purchase the whole or any of their requirements for service through this framework.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Service Quality / Weighting: 40
Cost criterion – Name: Price / Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/01/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 12/01/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

New Forest District Council
Appletree Court, Beaulieu Road
Lyndhurst
SO43 7PA
United Kingdom
Telephone: +44 2380285588
E-mail: procurement@nfdc.gov.ukInternet address:http://www.nfdc.gov.uk

VI.4.2)Body responsible for mediation procedures

New Forest District Council
Appletree Court, Beaulieu Road
Lyndhurst
SO43 7PA
United Kingdom
Telephone: +44 2380285588
E-mail: procurement@nfdc.gov.ukInternet address:http://www.nfdc.gov.uk
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

24/11/2017

 

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