Cambridge University Sports Clubs’ Sponsorship Contract
The University is inviting proposals for sponsorship and licensing of sportswear and equipment for the 52 University sports clubs.
United Kingdom-Cambridge: Sport-related services
2017/S 073-140715
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The Chancellor, Masters and Scholars of the University of Cambridge
Procurement Services, Greenwich House, 1st Floor South, Madingley Rise, Madingley Road
Contact point(s): Procurement Services
For the attention of: Tim Young
CB3 0TX Cambridge
United Kingdom
Telephone: +44 1223332233
E-mail: purchasing.intend@admin.cam.ac.uk
Internet address(es):
General address of the contracting authority: https://in-tendhost.co.uk/universityofcambridge
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 26: Recreational, cultural and sporting services
NUTS code UKH1
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The University will in the first instance be issuing a PQQ on or around 18.4.2018 from which the University will short list 2 or 3 companies with which it will develop the proposals further.
II.1.6)Common procurement vocabulary (CPV)
92620000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
At the heart of the contract is a requirement to supply Team Cambridge kit to the members of 52 sports clubs. It is expected that an element of sponsorship will form part of the package. Many clubs currently have their own sponsorship arrangements so an exclusive sponsorship arrangement is unlikely to be contemplated unless it can guarantee clubs similar levels of income and coverage. Individual sponsor logos will need to be shown on kit.
The University is looking to license the use of its brand in order to generate income to support sport at Cambridge, to satisfy a market for alumni and supporter wear and to extend the reach of the reputation of the University of Cambridge
The Timetable is as follows:
— 18 April — publish PQQ on Intend,
— 5 May — PQQ responses to be returned via Intend,
— 9 May — invite shortlist companies to attend a briefing on 15 or 16 May,
— 15 or 16 May — briefing with invitation to submit detailed proposal via Intend,
— 26 May — detailed proposals received via Intend,
— 5 or 6 June — proposals presented to evaluation team,
— Mid-June — summary proposals presented to club captains,
— End June — contract awarded.
II.2.2)Information about options
II.2.3)Information about renewals
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.4)Other particular conditions
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Responses to the University’s PQQ which will be issued on 18.4.2017. Responses are due by 5.5.2017.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Information about the tender process to be followed does not amount to a legally binding offer by the University to follow the process so described. The University reserves the right not to follow or to modify the procedures as the University considers necessary.
The tender process is being conducted electronically via In-tend.
Suppliers are required to register on this website:
https://in-tendhost.co.uk/universityofcambridge in order to receive documentation. After registering the tender documentation can then be downloaded. All tender responses and any supporting documentation must be submitted through this system. There must be no postal correspondence from bidders unless agreed with the University. Tenders shall not be sent and will not be accepted by fax or email.
VI.5)Date of dispatch of this notice:
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