Cambridge University Sports Clubs’ Sponsorship Contract

The Chancellor, Masters and Scholars of the University of Cambridge
Procurement Services, Greenwich House, 1st Floor South, Madingley Rise, Madingley Road
Contact point(s): Procurement Services
For the attention of: Tim Young
CB3 0TX Cambridge
United Kingdom
Telephone: +44 1223332233
E-mail: purchasing.intend@admin.cam.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofcambridge

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Other: Higher Education/Research

Education

The contracting authority is purchasing on behalf of other contracting authorities: no

UCAM 011/17 Sponsorship and Licensing of Sportswear and Equipment.

Services
Service category No 26: Recreational, cultural and sporting services

NUTS code UKH1

The notice involves a public contract

The University is inviting proposals for sponsorship and licensing of sportswear and equipment for the 52 University sports clubs. The purpose is to provide the University with team identity and to exploit the reputation of the University and its sporting heritage.
The University will in the first instance be issuing a PQQ on or around 18.4.2018 from which the University will short list 2 or 3 companies with which it will develop the proposals further.

92620000

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no

Variants will be accepted: yes

Sport became an important part of student life early in the 19th Century. The Cricket Club was formed in 1820 (with the first Varsity match in 1827) and the first Boat Race was held in Henley in 1829. By the latter part of the century inter-University competitions were common. The first Varsity Rugby Match took place in 1872 and The Transatlantic Series in athletics, Oxford & Cambridge v. Harvard & Yale and other Ivy League Universities including Pennsylvania & Cornell, is the world’s oldest international fixture: it originated in 1894, predating the modern Olympics. The origins of Cambridge’s sporting colours are less clear. The light blue colour seems to have been adopted following the 1829 boat race when the Cambridge boat carried an Eton Blue ribbon as a penant. Students who have distinguished themselves in University sport are awarded Blues and entitled to wear the exclusive and coveted Cambridge Blue blazer. The blue colour does not feature anywhere on the University Coat of Arms (granted in 1583) and nor does the other famous symbol of Cambridge sport the Red Lion. The arms feature gold lions passant gardant but the origins of the red version are unknown. The finish line of the first boat race was the Red Lion Hotel, Henley and until the 1960s there was a Red Lion pub at the heart of Cambridge city centre. The first documented use is by the Cricket Club. 19 Cambridge alumni competed at the London Olympics and 10 at Rio.
At the heart of the contract is a requirement to supply Team Cambridge kit to the members of 52 sports clubs. It is expected that an element of sponsorship will form part of the package. Many clubs currently have their own sponsorship arrangements so an exclusive sponsorship arrangement is unlikely to be contemplated unless it can guarantee clubs similar levels of income and coverage. Individual sponsor logos will need to be shown on kit.
The University is looking to license the use of its brand in order to generate income to support sport at Cambridge, to satisfy a market for alumni and supporter wear and to extend the reach of the reputation of the University of Cambridge
The Timetable is as follows:
— 18 April — publish PQQ on Intend,
— 5 May — PQQ responses to be returned via Intend,
— 9 May — invite shortlist companies to attend a briefing on 15 or 16 May,
— 15 or 16 May — briefing with invitation to submit detailed proposal via Intend,
— 26 May — detailed proposals received via Intend,
— 5 or 6 June — proposals presented to evaluation team,
— Mid-June — summary proposals presented to club captains,
— End June — contract awarded.

Options: yes

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

Starting 1.7.2017. Completion 30.6.2020

The performance of the contract is subject to particular conditions: no

Execution of the service is reserved to a particular profession: no

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

Envisaged number of operators: 3
Objective criteria for choosing the limited number of candidates: Responses to the University’s PQQ which will be issued on 18.4.2017. Responses are due by 5.5.2017.

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

UCAM 011/17

no

Time limit for receipt of requests for documents or for accessing documents: 3.5.2017 – 12:00
Payable documents: no

5.5.2017 – 12:00

9.5.2017

English.

Date: 26.5.2017 – 9:00
Persons authorised to be present at the opening of tenders: no

This is a recurrent procurement: no

The contract is related to a project and/or programme financed by European Union funds: no

The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2015 (Directive 2014/24/EU) and is not subject to the procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.
Information about the tender process to be followed does not amount to a legally binding offer by the University to follow the process so described. The University reserves the right not to follow or to modify the procedures as the University considers necessary.
The tender process is being conducted electronically via In-tend.
Suppliers are required to register on this website:

https://in-tendhost.co.uk/universityofcambridge in order to receive documentation. After registering the tender documentation can then be downloaded. All tender responses and any supporting documentation must be submitted through this system. There must be no postal correspondence from bidders unless agreed with the University. Tenders shall not be sent and will not be accepted by fax or email.

11.4.2017