Cambridgeshire County Council Highway Services Contract 2017

Cambridgeshire County Council Highway Services Contract 2017

Cambridgeshire County Council is seeking to establish a single contract providing both works and consultancy as a fully integrated highways service.

United Kingdom-Cambridge: Construction, foundation and surface works for highways, roads

2015/S 208-376868

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cambridgeshire County Council
Shire Hall, Castle Hill
Contact point(s): CONTRACT-9ZZH-FN68L6, www.lgssprocurementportal.co.uk
CB3 0AP Cambridge
UNITED KINGDOM
Telephone: +44 1604366963
E-mail: strategic.procurement@cambridgeshire.gov.uk

Internet address(es):

General address of the contracting authority: http://www.cambridgeshire.gov.uk

Electronic access to information: www.lgssprocurementportal.co.uk

Electronic submission of tenders and requests to participate: www.lgssprocurementportal.co.uk

Further information can be obtained from: Cambridgeshire County Council
Shire Hall, Castle Hill
Contact point(s): www.lgssprocurementportal.co.uk
For the attention of: CONTRACT-9ZZH-FN68L6
CB3 0AP Cambridge
UNITED KINGDOM
Telephone: +44 1604366963
E-mail: strategic.procurement@cambridgeshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cambridgeshire County Council
Shire Hall, Castle Hill
Contact point(s): www.lgssprocurementportal.co.uk
For the attention of: CONTRACT-9ZZH-FN68L6
CB3 0AP Cambridge
UNITED KINGDOM
Telephone: +44 1604366963
E-mail: strategic.procurement@cambridgeshire.gov.uk

Tenders or requests to participate must be sent to: Cambridgeshire County Council
Shire Hall, Castle Hill
Contact point(s): www.lgssprocurementportal.co.uk
For the attention of: CONTRACT-9ZZH-FN68L6
CB3 0AP Cambridge
UNITED KINGDOM
Telephone: +44 1604366963
E-mail: strategic.procurement@cambridgeshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Suffolk County Council
Endeavour House, 8 Russell Road
IP1 2BX Ipswich
UNITED KINGDOM

Hertfordshire County Council
County Hall, Pegs Lane
SG13 8DQ Hertford
UNITED KINGDOM

Peterborough City Council
Dodson House, Fengate
PE1 5XG Peterborough
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Cambridgeshire County Council Highway Services Contract 2017.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
Execution
NUTS code UKH1,UKH2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Cambridgeshire County Council is seeking to establish a single contract providing both works and consultancy as a fully integrated highways service.
The Contract will be made available to District, City, Town and Parish Councils within the administrative boundaries of Cambridgeshire County Council on an individual call-off basis.
The Contracting Authorities named in Paragraph II.2.1 below and in Annex 1 might wish to access the contract for the provision of some or all of the services described in this Notice and also in accompanying documents. None of these Authorities makes any commitment to use this contract, but all wish to retain the option to do so. Access to this contract by the Authorities named in Paragraph II.2.1 below and in Annex 1 will be subject to agreement with the Contractor and Cambridgeshire County Council.

II.1.6)Common procurement vocabulary (CPV)

45233000, 34143000, 45221100, 45233130, 45233139, 45233140, 45233229, 50111000, 50230000, 50700000, 63712000, 71311210, 71311220,71600000, 77300000, 80550000, 90640000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

1. Cambridgeshire County Council:
The following services are expected to be initially within the scope of the post 2017 Highway Services Contract:
— Design of highways maintenance and improvements for schemes up to 1 500 000 GBP design and construction value,
— Construction of highways maintenance and improvements for schemes up to 1 500 000 GBP design and construction value,
— Winter maintenance and emergencies,
— Structures: provision, improvement and maintenance,
— Materials testing and laboratory services,
— Consultancy such as studies, feasibility assessment, checking and certification,
— Supervision and management of work by others,
— Routine maintenance activities including but not limited to drainage cleansing, grass cutting and other horticultural and arboricultural maintenance,
— Surveys and traffic counts,
— General management and systems, including claims by and against third parties, customer services, consultation and communication.
Additional service areas and initiatives can also be discussed during the dialogue phases of the procurement with a view to providing a more integrated long-term service arrangement as the contract develops. These areas will include:
— Improvement and maintenance work to existing highways depots and design and works associated with future relocation, rationalisation or new provision,
— Bridges management, inspection,
— Highways safety inspections,
— Fleet maintenance,
— Highways development control,
— Rights of way,
— Maintenance of highways records and key data sets,
— Road safety education and training,
— Public and councillor interface,
— Transport strategy development,
— Provision of an integrated Network Management Centre,
— Highways condition surveys,
— Flood and water management and drainage approvals,
— Co-location with the employer,
— Traffic manager duties,
— School crossing patrol service,
— Asset management,
— Design and construction of highway maintenance and improvements above the guaranteed level,
— Budget management and allocation,
— Work of a similar nature to the included services in relation to non-highway areas such as car parks, premises, parks, Cambridgeshire Guided Busway, etc.
Extent of network: Within the administrative boundaries of Cambridgeshire County Council.
Length of network: 4 500 km of carriageways and 3 862 km of footways.
The possible value of works/services to be put through the contract is approximately 60 000 000 GBP per annum.
Date from which Cambridgeshire County Council wishes to commence the contract: 1.4.2017.
2. Hertfordshire County Council:
Extent of network: Within the administrative boundaries of Hertfordshire County Council.
Length of network: 5 000 km of carriageways and 5 300 km of footways.
The possible value of works/services to be put through the contract is between 0 GBP and 40 000 000 GBP per annum.
Date from which Hertfordshire County Council might wish to access the contract: 1.10.2019 with possible limited access prior to that date.
3. Suffolk County Council:
Extent of network: Within the administrative boundaries of Suffolk County Council.
Length of network: 6 500 km of carriageways and 4 000 km of footways.
The possible value of works/services to be put through the contract is between 0 GBP and 50 000 000 GBP per annum.
Date from which Suffolk County Council might wish to access the contract: 1.10.2018.
4. Peterborough City Council:
Extent of network: Within the administrative boundaries of Peterborough City Council.
Length of network: 948 km of carriageways and 1 157 km of footways.
The possible value of works/services to be put through the contract is between 0 GBP and 20 000 000 GBP per annum.
Date from which Peterborough City Council might access the contract: 1.10.2019.
The maximum potential value for Cambridgeshire County Council only is 900 000 000 GBP. If all of the other above named authorities participate from the above dates, the maximum potential value for the contract is 2 380 000 000 GBP.

II.2.2)Information about options

Options: yes
Description of these options: The core contract period will be 10 years, with possible extensions to a maximum contract term of 15 years. The core 10 year term might be reduced, dependent upon performance measures to be developed during the Competitive Dialogue Process.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 180 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Council may require Parent Company Guarantees, Performance Bonds and other securities. Further details will be provided and discussed during the Dialogue Process and in the Final Tender Documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will be provided and discussed during the Dialogue Process and in the Final Tender Documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: To be decided during the Dialogue Process.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: These requirements will be set out in the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: These requirements will be set out in the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
These requirements will be set out in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 3

Objective criteria for choosing the limited number of candidates: Potential Providers are required to complete and submit a Pre-Qualifying Questionnaire via www.lgssprocurementportal.co.uk details as in Para I.1) above. The Authority will prioritise by highest score when selecting Potential Providers to be invited to participate in the Competitive Dialogue Process.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CONTRACT-9ZZH-FN68L6
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.11.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.1.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 1.8.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contract with Cambridgeshire County Council will commence on 1.4.2017. The core contract period will be 10 years, with possible extensions to a maximum contract term of 15 years. The core 10 year term might be reduced, dependent upon performance measures to be developed during the Competitive Dialogue Process. Please note that the tender return date stated in Para IV.3.5) is subject to change.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Internet address: www.royalcourtof justice.co.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the Contract is entered into. Such additional information should be requested from (refer to address in Part I.1). If an appeal regarding the award of Contract has not been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a Contract has not been entered into the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the Contract has been entered into the Court may order the ineffectiveness of a Contract where serious breach have occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening, fines or both.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Mr P White
Head of Procurement, LGSS, John Dryden House, 8-10 The Lakes
NN4 7YD Northampton
UNITED KINGDOM
E-mail: pwhite@northamptonshire.gov.uk

VI.5)Date of dispatch of this notice:

22.10.2015

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