Camden Construction Consultancy Framework

Camden Construction Consultancy Framework

Lot 1 Construction Consultants – Below £100,000 Fees (Small Schemes).

United Kingdom-London: Architectural, construction, engineering and inspection services

2014/S 125-222828

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Camden
Argyle Street
For the attention of: Divine Ihekwoaba
WC1H 8NG London
UNITED KINGDOM
Telephone: +44 2079744048
E-mail: divine.ihekwoaba@camden.gov.uk

Internet address(es):

General address of the contracting authority: http://www.camden.gov.uk

Address of the buyer profile: https://uk.eu-supply.com/lbcamden.asp

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Camden Construction Consultancy Framework

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: Within the London Borough of Camden.

NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 27

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 10 000 000 GBP
Frequency and value of the contracts to be awarded: Varing in frequency and value depending on needs.

II.1.5)Short description of the contract or purchase(s)

Framework contract for various construction consultancy services. Called the ‘Camden Construction Consultancy Framework’;
The London Borough of Camden is looking to appoint specialist consultants to a framework delivering the following services configured for the Councils needs in nine lots.
Lot 1 Construction Consultants – Below £100,000 Fees (Small Schemes)
– Lot 1 A – Design Services Sub-Lot (Multidisciplinary)
– Lot 1 B – Engineering Services Sub-Lot
– Lot 1 C – Project Delivery Services Sub-Lot
– Lot 1 D – Cost & Commercial Sub-Lot
– Lot 1 E – Compliance H&S Sub-Lot
The following lots will generally cover higher value commissions.
Lot 2 – Design Services (Multidisciplinary) – (large Schemes)
Lot 3 – Engineering Services – (large Schemes)
Lot 4 – Project Delivery Services – (large Schemes)
Lot 5 – Cost & Commercial – (large Schemes)
Lot 6 – Compliance H&S – (large Schemes)
Lot 7 – Asbestos Surveys Testing And Reporting
Lot 8 – Fire Risk Assessment
Lot 9 – Scoping Surveys (Investment Needs)
The framework is principally intended for the Borough’s housing repairs work. However it will also be available to all Directorates in particular Property Services, Children, Schools and Families and Parks and Open Spaces.
This Consultancy Framework is required to support the delivery of a significant programme of works to address the £401m investment backlog to the Council’s Housing Stock, identified by a 2012 Stock Condition Survey. More information on this can be found at the link below.

http://democracy.camden.gov.uk/documents/s28628/Item%2015%20%20Better%20Homes%205%20Year%20Programme.pdf

The proposed framework will provide residents, in particular leaseholders, with reassurance that market testing on a range of services tailored for Camden’s requirements has been carried out. It will also provide stakeholders with assurance that both quality and value for money is being secured.
This framework will also provide a flexible solution. Should budgetary constraints or grant opportunities mean the Council needs to reduce or increase expenditure the framework will allow this without the need to re-tender or incurring higher “spot” prices.

II.1.6)Common procurement vocabulary (CPV)

71000000712000007121000071220000712210007122200071222100712230007123000071240000712410007124200071243000,71244000712450007124600071247000712480007125000071251000713000007131000071312000713130007131340071313410,71313420713134307131344071313450713140007131500071315100713152007131530071315400713170007131710071317200,71317210713180007132000071321100713212007132130071321400713240007132600071332000713340007134000071350000,71351200713519137135500071355100713552007140000071520000715210007154000071541000716210007163000071631300,79112100794152007941600079416100794162007999300079993100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The total value to be put through the framework is approximately £10,000 000 across the following lots and sub lots;
Lot 1 – Construction Consultants – Below £100,000 Fees (Small Schemes)
– Lot 1 A – Design Services Sub-Lot (Multidisciplinary)
– Lot 1 B – Engineering Services Sub-Lot
– Lot 1 C – Project Delivery Services Sub-Lot
– Lot 1 D – Cost & Commercial Sub-Lot
– Lot 1 E – Compliance H&S Sub-Lot
The following lots will generally cover higher value commissions.
Lot 2 – Design Servicest (Multidisciplinary) – (large Schemes)
Lot 3 – Engineering Services – (large Schemes)
Lot 4 – Project Delivery Services – (large Schemes)
Lot 5 – Cost & Commercial – (large Schemes)
Lot 6 – Compliance H&S – (large Schemes)
Lot 7 – Asbestos Surveys Testing And Reporting
Lot 8 – Fire Risk Assessment
Lot 9 – Scoping Surveys (Investment Needs)
Estimated value excluding VAT: 10 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The framework will be for a period of four years
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 0
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 0 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.11.2014. Completion 31.10.2018

Information about lots

Lot No: 1 Lot title: Camden Construction Consultancy Framework

1)Short description

Lot 1 Construction Consultants – Below £100,000 Fees (Small Schemes)
– Lot 1 A – Design Services Sub-Lot (Multidisciplinary)
– Lot 1 B – Engineering Services Sub-Lot
– Lot 1 C – Project Delivery Services Sub-Lot
– Lot 1 D – Cost & Commercial Sub-Lot
– Lot 1 E – Compliance H&S Sub-Lot
Lot 1 may be more attractive to SME consultancies (Practices, Teams, Partnerships, Consultants or Consortia) that are capable of delivering the required services (complementary services) which have been structured within sub-lots. There are five sub-lots in Lot 1 and they cover a variety of specialism. The Council intends to call-off consultants from these lots where the estimated value of the service is generally below £100,000. There will be three teams appointed to each of the five sub lots.

2)Common procurement vocabulary (CPV)

71000000712000007121000071220000712210007122200071222100712230007123000071240000712410007124200071243000,71244000712450007124600071247000712480007125000071251000713000007131000071312000713130007131340071313410,71313420713134307131344071313450713140007131500071315100713152007131530071315400713170007131710071317200,71317210713180007132000071321100713212007132130071321400713240007132600071332000713340007134000071350000,71351200713519137135500071355100713552007140000071520000715210007154000071541000716210007163000071631300,79112100794152007941600079416100794162007999300079993100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

See the attached: Cover letter; Project Background info; and relevant guidance etc in the DOCUMENTS Section of this website.
Suitably experienced Teams may bid for multiple Lots / Sub Lots.

Lot No: 2 Lot title: Design Services (Multidisciplinary) – (Large Schemes)

1)Short description

Lot 2 is designed to procure multi-disciplinary design consultancy practices and or ‘teams’ that include, architects, landscape architects, client design advisers, planning advice and applications consultants, structural engineers, mechanical and electrical engineers, BREEAM advisers and building surveying and inspection consultants. Teams should also include a lead consultant. There will be three teams appointed to this lot and they will be key appointments for the Camden Construction Consultancy Framework.

2)Common procurement vocabulary (CPV)

71210000712000007122000071222000

3)Quantity or scope

CPV’s included in above list
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

See the attached: Cover letter; Project Background info; and relevant guidance etc in the DOCUMENTS Section of this website.
Suitably experienced Teams may bid for multiple Lots / Sub Lots.

Lot No: 3 Lot title: Engineering Services – (Large Schemes)

1)Short description

Lot 3 covers the procurement of engineering consultancy services and includes structural engineers, mechanical and electrical engineers (service engineers), ‘Building Surveying / Inspection and Condition & Scoping Surveying’ consultants and Geotechnical Survey consultants. There will be three teams appointed to this lot.

2)Common procurement vocabulary (CPV)

71300000713100007131500071320000

3)Quantity or scope

CPV’s included in above list
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

See the attached: Cover letter; Project Background info; and relevant guidance etc in the DOCUMENTS Section of this website.
Suitably experienced Teams may bid for multiple Lots / Sub Lots.

Lot No: 4 Lot title: Project Delivery Services – (Large Schemes)

1)Short description

Lot 4 covers the appointment of construction delivery consultants across a number of specialism detailed in the requirement section. The consultant’s services include employers’ agents, project managers, clerk of works, facilities / asset management advisers and Partnering Adviser (Facilitation Dispute / Resolution). There will be three teams appointed to this lot.

2)Common procurement vocabulary (CPV)

715410007124700071540000

3)Quantity or scope

CPV’s included in above list
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

See the attached: Cover letter; Project Background info; and relevant guidance etc in the DOCUMENTS Section of this website.
Suitably experienced Teams may bid for multiple Lots / Sub Lots.

Lot No: 5 Lot title: Cost & Commercial Consultants – (Large Schemes)

1)Short description

Lot 5 has been designed to procure and appoint cost and commercial, specialist, consultants who will cover the delivery of cost management, quantity surveyors and commercial advice (price list composition) services. There will be three teams appointed to this lot.

2)Common procurement vocabulary (CPV)

712440007124200071321100

3)Quantity or scope

CPV’s included in above list
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

See the attached: Cover letter; Project Background info; and relevant guidance etc in the DOCUMENTS Section of this website.
Suitably experienced Teams may bid for multiple Lots / Sub Lots.

Lot No: 6 Lot title: – Compliance Health and Safety – (Large Schemes)

1)Short description

Lot 6 has been devised to appoint consultants who will deliver on the Councils compliance requirement. The consultancy services in this lot involve compliance management, environment and health and safety services. The required consultants will be Construction design management coordinators and health and safety specialist. There will be three teams appointed to this lot.

2)Common procurement vocabulary (CPV)

7131341071317000

3)Quantity or scope

CPV’s included in above list
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

See the attached: Cover letter; Project Background info; and relevant guidance etc in the DOCUMENTS Section of this website.
Suitably experienced Teams may bid for multiple Lots / Sub Lots.

Lot No: 7 Lot title: Asbestos survey testing and reporting

1)Short description

Lot 7 covers the provision of Asbestos surveys, testing and systems advice at all locations throughout London. The main services required are surveys of sites for asbestos and testing of material, provision of reports, method statements for removal works and possibly advice on the effectiveness of systems and approaches. There will be three teams appointed to this lot

2)Common procurement vocabulary (CPV)

7131341071317000

3)Quantity or scope

CPV included in above list
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

See the attached: Cover letter; Project Background info; and relevant guidance etc in the DOCUMENTS Section of this website.
Suitably experienced Teams may bid for multiple Lots / Sub Lots.

Lot No: 8 Lot title: Fire Risk Assessment Surveys and Reporting

1)Short description

Lot 8 will provide for Fire Risk Assessment surveys and provision of associated advice at all locations throughout London. The provider will have extensive knowledge and experience of Social Housing Fire Risk Assessment including a wide range of archetypes such as high rise residential accommodation and street properties. There will be three providers appointed to this lot.

2)Common procurement vocabulary (CPV)

71317100

3)Quantity or scope

CPV included in above.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

See the attached: Cover letter; Project Background info; and relevant guidance etc in the DOCUMENTS Section of this website.
Suitably experienced Teams may bid for multiple Lots / Sub Lots.

Lot No: 9 Lot title: Lot 9 Scoping Surveys (Investment Needs)

1)Short description

Lot 9 is to provide, as necessary, condition and scoping survey services on any project in which the Council has an interest. The services are mainly required in relation to the Borough’s Better Homes programme, aimed at bringing the Council’s housing stock up to the Decent Homes standard. However, advice on non-residential buildings (schools, community centers, offices) may also be sought. Format of reports are to be agreed with the client prior to commencement. The successful consultants will be suitably qualified for the identified survey and be members of an appropriate recognised body such as the Royal Institute of Chartered Surveyors.

2)Common procurement vocabulary (CPV)

71355000

3)Quantity or scope

CPV Included in above
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

See the attached: Cover letter; Project Background info; and relevant guidance etc in the DOCUMENTS Section of this website.
Suitably experienced Teams may bid for multiple Lots / Sub Lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority will set out its requirements in the tender
documents. A parent company guarantee or performance bond may be required.
The contracting authorities reserves the right to require deposits,
guarantees or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the standard terms of payment
detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Providers applying as a consortium or joint venture must provide full
details of each member of the consortium and confirm that the grouping is
a legal venture with joint and several liabilities. Each member will be
jointly and severally responsible for the performance of the contract. In
the case of a consortium bid a lead contractor will be required to
represent the consortium.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire (PQQ) appendicies and schedules..

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with the information and formalities set out in Article
47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts
Regulations 2006 as set out in the Pre-qualification questionnaire (PQQ).
The minimum acceptable economic and financial capacity requirement is set out in the PQQ doc’s. These requirements are based on the MEDIUM risk status set by the Contracting Authority for this contract.
The Contracting Authority will assess applicants financial risk status based on high, medium or low risk. The assessment will consider all of the information provided by applicants.
The Contracting Authority utilise financial assessment techniques in line with Cabinet Office “Supplier financial appraisal guidance” document issued in 2001 and updated in April 2008.
Minimum level(s) of standards possibly required: Please refer to the PQQ document (Section H – specific for each LOT). The estimated total contract value for all Lots varies from £1, 000 000 to £2, 000,000. The estimated commisions for Lot 1 will vary from £5,000 to £100,000. The commissions for all other lots will vary from £25,000 to £400,000. These estimates are provided as a guide only.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with the information and formalities set out in Article 48
of Directive 2004/18/EC and Regulation 24 of the Public Contracts
Regulations 2006 as set out in the pre-qualification questionnaire (PQQ) – contract specific Section H for each LOT.
Minimum level(s) of standards possibly required:
Please refer to the PQQ contract specific requirements for each LOT (Schedule 4).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: See contract specific Schedule 4 PQQ requirements for each LOT – relating to professional disciplines and specific relevant experience as set out for each LOT and Sub lot.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 27
Objective criteria for choosing the limited number of candidates: The assessment will look at a number of factors which may include i.e. turnover, profit/loss, net worth, current ratio and acid test set on a contract by contract basis; Insurance; Technical Capacity and Capability and contract specific relevant experience.
See Technical criteria set out in the PQQ’s (Section H) for each LOT and Sub Lot
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. PRICE. Weighting 60

2. QUALITY. Weighting 40

3. Team resources. Weighting 20

4. Sustainability. Weighting 5

5. Collaboration. Weighting 5

6. Consultation and engagement. Weighting 10

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.7.2014 – 10:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.7.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To express an interest and receive more information about this contract you must register on our etendering system: https://uk.eu-supply.com/lbcamden.asp.

If you have not previously registered with us simply click on the New
Supplier Link shown on this page and complete/submit the form. You will
then receive an email quoting your unique system username and password
which will enable you to access all the relevant documentation via the
contract opportunities link on this page and also all future advertised
contract exercises via this system. Further to item iv 1.2, the number of suppliers invited to tender will depend on the quality of responses received, but will be sufficient to ensure genuine competition. The Contracting Authority is not bound to accept the lowest or any tender and confirm that the issue of the Invitation to Tender or other tender documentation does not constitute any form of instruction. As such, the Contracting Authority accepts no responsibility for any costs in relation
to the preparation or submission of tenders (or for the avoidance of doubt,
PQQ’s). Please note that all prices must be quoted in GBP. The Contracting
Authority undertakes to use its best endeavours to hold confidential any
information provided in the proposal submitted, subject to the contracting
authority’s obligations under law, including the Freedom of Information
Act 2000. However, this does not give any cast iron guarantees of confidentiality as circumstances (for example an FOIA request or a court order) may arise which require disclosure and are outside the control of the Contracting Authority. The deadline for receipt of expressions of interest shall be
deemed to be met upon the receipt of a completed pre-qualification form
via the Councils etendering system only. The Contracting Authority is committed to delivering social, economic and environmental benefits to its residents and local businesses. Bidders need to be aware that, should they be shortlisted, they will be asked to propose solutions to deliver the social, economic and environmental benefits specified in the Invitation to Tender and to pay the National or London living Wage to employees including their sub-contractors working on LB Camden contracts in accordance with the criteria set by the Living Wage Foundation. Tenderers should be aware that the Contracting Authority reserves the right to hold interviews during the tender process. These might be scored as part of the tender,in which case the relevant criteria will be specified in the Invitation to Tender documents. In keeping with the Contracting Authority’s commitment to sustainability, please do not include any publicity material with your submission.
Please note, LB Camden is committed to improving road safety and reducing the risk that large vehicles (over 3.5 tonnes) pose to vulnerable road users. Should you be successful and operate large vehicles, you will be asked to meet specific Work Related Road Risk requirements by the contract start date or within a specified timeframe.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum ten calendar day (when using electronic means) standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into and to start proceedings where such action is necessary. Such additional information should be requested from the person stated in the contact details in section I.1 of this document. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006/5 (as amended)) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a contract has not been entered into the court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Hiran Karunaratna
Camden Procurement, Argyle St 2nd Floor
WC1H 8NG London
UNITED KINGDOM
E-mail: hiran.karunaratna@camden.gov.uk

VI.5)Date of dispatch of this notice:

30.6.2014

Enjoyed this post? Share it!