Camden Council Taxi Hire Framework

Camden Council Taxi Hire Framework

Provision of Private Hire Vehicles, Taxis and Passenger Assistants.

United Kingdom-London: Non-scheduled passenger transport

2015/S 069-123416

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Camden
Argyle Street
For the attention of: Iona Goodchild
WC1H 8NG London
UNITED KINGDOM
Telephone: +44 207974444
E-mail: environmentalserviceshub@camden.gov.uk

Internet address(es):

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/28

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=10219&B=LBCAMDEN

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=10219&B=LBCAMDEN

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

London Borough of Islington

London Borough of Ealing

London Borough of Haringey

London Borough of Hounslow

London Borough of Harrow

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Private Hire Vehicles, Taxis and Passenger Assistants.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: London.

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 15

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 11 800 000 GBP
Frequency and value of the contracts to be awarded: The duration of the framework will be three years with one extension option of one year at the sole discretion of the Authority. Individual call-offs will vary in duration from a minimum of 1 journey upwards.

II.1.5)Short description of the contract or purchase(s)

The Council is looking to invite expressions of interest to tender to secure suitably qualified contractors to support their duties in providing transport for children and adults with special educational needs and disabilities to various locations in and out of the borough. Types of journeys will include daily journeys, Monday to Friday, (for example to and from schools, day and resource centres), throughout the year or school term; regular but infrequent journeys such as taking a child to or from a residential school at the beginning or end of term; one-off journey’s including hospital appointments; and emergencies.
The majority of journeys take place between 7:00 – 18:00 hours Monday to Friday, and 7:00 – 16:00 hours on Saturdays. Provision is sometimes required at other times and on Sundays and bank holidays. The types of vehicle required under the contract are: saloon cars, mobility cars, accessible taxis, MPVs, minibuses, accessible vehicles and ambulances. Around 78 per cent of journeys require the provision of an attendant.
The framework will be established by the London Borough of Camden but it will also be available for use by the London Boroughs of Islington, Ealing, Harrow, Haringey, and Hounslow.

Interested firms should complete and submit a pre-qualification questionnaire, which is available on the website www.uk.eu-supply.com

Firms will be shortlisted to invite to tender based on their responses provided. The invitation to tender will include the full specification and terms and conditions, as well as the quality questions and pricing model which firms must complete and return. The expectation is that 15 to 20 firms, dependent upon the number of firms that meet that meet the minimum requirements but sufficient to ensure a number of firms that can provide the each type of vehicle across the full range required, will be included on the final framework. Firms will be invited to submit prices for individual requirements, which may range from a one way journey on a single occasion to a daily route for say three years to be capped by the rates provided in the initial tender process.

II.1.6)Common procurement vocabulary (CPV)

60140000, 60170000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The duration of the framework will be 3 years with one extension option of 1 year at the sole discretion of the Authority. Individual call-offs will vary in duration from 1 journey upwards.
Estimated value excluding VAT: 11 800 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority will set out its requirements in the tender documents. A parent company guarantee or performance bond may be required. The contracting authorities reserves the right to require deposits, guarantees or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the standard terms of payment will be as detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Providers applying as a consortium or joint venture must provide full details of each member of the consortium and confirm that the grouping is a legal venture with joint and several liabilities. Each member will be jointly and severally responsible for the performance of the contract. In the case of a consortium bid a lead contractor will be required to represent the consortium.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Authority reserves the right to require Applicants to meet certain economic, social and environmental conditions which will be set out in the Invitation to Tender (ITT).
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire (PQQ).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Applicants will be required to complete a Pre-Qualification Questionnaire (PQQ) consistent with the provisions Public Contracts Regulations 2015.
In order to be considered those expressing an interest must have a minimum annual turnover of 100 000 GBP and a current ratio more than 0.8. These requirements are based on the low risk status set by the Contracting Authority for this contract.
The Contracting Authority will assess applicants financial risk status based on high, medium or low risk. The assessment will consider all of the information provided by applicants.
The Contracting Authority utilises financial assessment techniques in line with Cabinet Office ‘Supplier financial appraisal guidance’ document issued in 2001 and updated in April 2008.

To express an interest and receive more information about this contract you must register on our etendering system: https://uk.eu-supply.com/lbcamden.asp

Minimum level(s) of standards possibly required: Please refer to the PQQ.
In order to be considered those expressing an interest must have a minimum annual turnover of 100 000 GBP and a current ratio more than 0.8. These requirements are based on the low risk status set by the Contracting Authority for this contract.
The Contracting Authority will assess applicants financial risk status based on high, medium or low risk. The assessment will consider all of the information provided by applicants.
The Contracting Authority utilises financial assessment techniques in line with OGC ‘Supplier financial appraisal guidance’ document issued in 2001 and updated in April 2008.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Applicants will be required to complete a Pre-Qualification Questionnaire (PQQ) consistent with the provisions of the Public Contract Regulations 2015. To express an interest and receive more information about this contract you must register on our etendering system: https://uk.eu-supply.com/lbcamden.asp

Minimum level(s) of standards possibly required:
Please refer to the PQQ. Applicants must provide clear evidence of polices and experience of undertaking Safeguarding of Children and Vulnerable Adults.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 15: and maximum number 25
Objective criteria for choosing the limited number of candidates: Shortlisting criteria will be as per the Pre-Qualification Questionnaire, with the objective of ensuring that there will be sufficient competition at the tender stage for all different types of vehicles.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: There is not an intention to use an electronic auction to establish the framework, although individual authorities may use electronic auctions as part of a mini-competition process.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.5.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To express an interest and receive more information about this contract you must register on our etendering system: https://uk.eu-supply.com/lbcamden.asp

If you have not previously registered with us simply click on the New Supplier Link shown on this page and complete/submit the form. You will then receive an email quoting your unique system username and password which will enable you to access all the relevant documentation via the contract opportunities link on this page and also all future advertised contract exercises via this system. Further to item iv 1.2, the number of suppliers invited to tender will depend on the quality of responses received, but will be sufficient to ensure genuine competition. The Contracting Authority is not bound to accept the lowest or any tender and confirm that the issue of the Invitation to Tender or other tender documentation does not constitute any form of instruction. As such, the Contracting Authority accepts no responsibility for any costs in relation to the preparation or submission of tenders (or for the avoidance of doubt, PQQ‘s). Please note that all prices must be quoted in GBP. The Contracting Authority undertakes to use its best endeavours to hold confidential any information provided in the proposal submitted, subject to the contracting authority’s obligations under law, including the Freedom of Information Act 2000. However, this does not give any cast iron guarantees of confidentiality as circumstances (for example an FOIA request or a court order) may arise which require disclosure and are outside the control of the Contracting Authority. The deadline for receipt of expressions of interest shall be deemed to be met upon the receipt of a completed pre-qualification form via the Councils etendering system only. The Contracting Authority is committed to delivering social, economic and environmental benefits to its residents and local businesses. Bidders need to be aware that, should they be shortlisted, they will be asked to propose solutions to deliver the social, economic and environmental benefits specified in the Invitation to Tender and to pay the National or London living Wage to employees including their sub-contractors working on LB Camden contracts in accordance with the criteria set by the Living Wage Foundation. Tenderers should be aware that the Contracting Authority reserves the right to hold interviews during the tender process. These might be scored as part of the tender, in which case the relevant criteria will be specified in the Invitation to Tender documents. In keeping with the Contracting Authority’s commitment to sustainability, please do not include any publicity material with your submission.
Please note, LB Camden is committed to improving road safety and reducing the risk that large vehicles (over 3.5 tonnes) pose to vulnerable road users. Should you be successful and operate large vehicles, you will be asked to meet specific Work Related Road Risk requirements by the contract start date or within a specified timeframe.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM

Body responsible for mediation procedures

Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
EC4Y 1EU London
UNITED KINGDOM
E-mail: info@cedr.com
Telephone: +44 2075366000
Internet address: http://www.cedr.com

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.4.2015

Enjoyed this post? Share it!