Canteen and Catering Services for BBC

Canteen and Catering Services for BBC

The BBC’s catering requirements cover the UK portfolio and have been separated into 8 regions (Lots) representing the BBC’s geograhpical presence (London, Scotland, English Regions, Wales and Northern Ireland). UK-London: Canteen and catering services

2013/S 095-162113

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
For the attention of: Hannah Lloyd
W1A 1AA London
UNITED KINGDOM
E-mail: hannah.lloyd.ext@bbc.co.uk

Internet address(es):

General address of the contracting authority: http://www.bbc.co.uk/supplying/

Tenders or requests to participate must be sent to: BBC
Internet address: https://bbc.bravosolution.co.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Broadcasting
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

BBC Catering Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: BBC sites across the United Kingdom – please refer to the full list of sites contained within the PQQ.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The BBC’s catering requirements cover the UK portfolio and have been separated into 8 regions (Lots) representing the BBC’s geograhpical presence (London, Scotland, English Regions, Wales and Northern Ireland).
The BBC has adopted this lotting approach in order to provide the opportunity for small and medium sized businesses to tender, and to ensure the best service delivery and value for money is achieved across the estate.
This is and exciting opportunity for local, regional and UK-wide businesses to bid for some or all of a potential of GBP 47,500,000 contracted spend over a (maximum) 5 year period.
It is expected that contract(s) will be awarded in April 2014 for a period of 3 years with the option to extend for a maximum of 2 years.
The BBC reserves the right to combine or collapse lots during the process. The final lotting strategy will be based on the markets interest in the lots and achieving best value for money.
It is currently anticipated that the catering services will be delivered on a non-subsidised basis, however, the BBC reserves the right to re-assess this position during the course of the procurement.
The full catering requirements comprise of, but may not be limited to, the four following areas:
A) Catering concession – cafetria / tea bar food services (in core hours), including automated vending machines.
B) Out of hours Catering – as above delivered in non-core hours.
C) Corporate catering – refreshments and food provision for offices / meeting rooms and corporate events.
D) Local kitchen replenishment – staff self-making tea and coffee facilities:
— A and B above for the purpose of this notice are described as ‘Over the Counter Staff Spend’.
— C and D above for the purpose of this notice are described as ‘Corporate Catering’.
The 8 Lots are:
1) London Central;
2) London West / Outer;
3) South;
4) Midlands;
5) North;
6) Wales;
7) Scotland;
8) Northern Ireland.
Applicants are asked to note the following:
1) Appendix 2 of the prequalification questionnaire details the main buildings and their locations where a full catering service is required, including the approximate number of staff to be catered for. Some small sites not listed in appendix 2 will require minimal services for which further details will be provided during the later stages of the process.
2) Service Providers will need to engage and work closely with the BBC’s FM provider, ensuring cohesive performance and management information is captured through interfacing with the FM system. Further details of interface requirements and collaborative working will be provided during later stages of the process.
3) The estimated range of values for each Lot is split between Over the Counter staff spend and Corporate Catering. Further details of the split are included within the PQQ document. Section II.1.8 show the combined estimated range of both areas.
4) At the next stage, all tenderers will be required to provide a separate tender for each lot they are interested in. Organisations should note that whilst the BBC is currently not minded to consolidate all 8 lots advertised, it reserves the right to do so based on market interest and best value for money.
II.1.6)Common procurement vocabulary (CPV)

55500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 32 200 000 and 47 500 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract(s) may be extended at the BBC’s discretion on up to two occasions by up to 12 months on each occasion.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Catering Services

1)Short description

London Central Region.
2)Common procurement vocabulary (CPV)

55500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 9 500 000 and 14 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk

If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Lot No: 2 Lot title: Catering Services

1)Short description

London West and Outer Region.
2)Common procurement vocabulary (CPV)

55500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 7 000 000 and 10 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk

If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Lot No: 3 Lot title: Catering Services

1)Short description

South Region.
2)Common procurement vocabulary (CPV)

55500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 500 000 and 2 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk

If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Lot No: 4 Lot title: Catering Services

1)Short description

Midlands Region.
2)Common procurement vocabulary (CPV)

55500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 800 000 and 1 250 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk

If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Lot No: 5 Lot title: Catering Services

1)Short description

North Region.
2)Common procurement vocabulary (CPV)

55500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 5 500 000 and 8 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk

If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Lot No: 6 Lot title: Catering Services

1)Short description

Wales Region.
2)Common procurement vocabulary (CPV)

55500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 3 500 000 and 5 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk

If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Lot No: 7 Lot title: Catering Services

1)Short description

Scotland Region.
2)Common procurement vocabulary (CPV)

55500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 3 000 000 and 4 650 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk

If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Lot No: 8 Lot title: Catering Services

1)Short description

Northern Ireland Region.
2)Common procurement vocabulary (CPV)

55500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 400 000 and 2 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk

If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Guarantees may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where there is more than one economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions – How to Express Interest in this Tender:
1. You should first go to the BravoSolution eTendering portal at the following link: https://www.bbc.bravosolution.co.uk

2. Once in the BravoSolution portal you have 2 possible options:
a) Without having to register you can select ‘View tender opportunities’ and click on ‘Current Opportunities’ to view a summary of this project. If you would then like to formally express an interest and view the documentation you should follow the instructions in b) below.
b) Register your company (if not already registered) by clicking on the ‘Register’ button (this is only required once). Next, you should accept the terms and conditions and click continue – Enter your correct business and user details – Note the username you chose and click Save when complete – You will shortly receive an email with your unique password (please keep this secure). You can now formally express an interest in this tender.
3. Express an Interest in the tender – Login to the portal with the username/password – Click the PQQs / ITTs Open To All Suppliers link. (These are Pre- Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the Express Interest button in the Actions box on the left-hand side of the page. – This will move the PQQ /ITT into your My PQQs/ My ITTs page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking the Settings and Buyer Attachments in the Actions box. 4. Responding to the tender – You can now choose to Reply or Decline to Respond (please give a reason if rejecting) – You can now use the Messages function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button in the Actions box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk(contact details can be found at https://bbc.bravosolution.co.uk).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006, and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: Please refer to Section C4 in the Simplified PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006, and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
Please refer to Section C4 in the Simplified PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 40: and maximum number 64
Objective criteria for choosing the limited number of candidates: The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006, and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the Pre-Qualification Questionnaire.
Please note: the envisaged number of operators shown above is for ALL Lots. The number of operators to be invited per lot is a minimum of 5 operators and a maximum of 8 operators.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The BBC may carry out Reverse Electronic Auctions where appropriate.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PROC 2013 HL Catering Procurement.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

17.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk

If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.
PLEASE NOTE: the envisaged number of operators shown in Section IV.1.2 is for ALL Lots. The number of operators to be invited per lot is a minimum of 5 operators and a maximum of 8 operators.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.5.2013