Capital and Minor Works Consultant Register Framework

Capital and Minor Works Consultant Register Framework

 The University wishes to establish a consultant framework to support its capital and minor works programme which may include the construction, alterations and refurbishment of the existing built estate and the infrastructure associated with the estate across the University’s campus and associated sites.

United Kingdom-Norwich: Project management consultancy services

2014/S 140-251423

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of East Anglia
Norwich Research Park
Contact point(s): University of East Anglia
For the attention of: Jean Miller
NR4 7TJ Norwich
UNITED KINGDOM
Telephone: +44 1603591030
E-mail: j.miller@uea.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofeastanglia/asp/home.asp

Address of the buyer profile: https://in-tendhost.co.uk/universityofeastanglia/asp/home.asp

Electronic access to information: https://in-tendhost.co.uk/universityofeastanglia/asp/home.asp

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofeastanglia/asp/home.asp

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

UEA Estates Service Ltd
Norwich Research Park
NR4 7TJ Norwich
UNITED KINGDOM

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Capital and Minor Works Consultant Register Framework Ref No T0712.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: University of East Anglia campus, Norwich and assocciated sites.

NUTS code UKH13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 60

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 5 000 000 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

On an annual basis the University embarks on a wide variety of construction projects that fall into the category of capital and minor works. The University wishes to establish a consultant framework to support its capital and minor works programme which may include the construction, alterations and refurbishment of the existing built estate and the infrastructure associated with the estate across the University’s campus and associated sites.
It is intended that the framework will be split into 12 lots covering the following disciplines:
— Project Management,
— CDM Planning Coordination,
— Architecture and Master Planning,
— Quantity Surveying,
— Planning Consultancy and Property Advice,
— Civil and Structural Engineering,
— Mechanical and Electrical Engineering,
— Building Regulations Consultancy and Inspection,
— Landscape Architecture,
— Fire Engineering,
— BREEAM Consultancy,
— Acoustic Consultancy.
Generally project procurement is taken forward by stages broadly relating to the RIBA Work Stages but will also cover a wider range of topics including for example, design development, user group issues, project management, programme and progress, construction procurement, commissioning and whole life costing.
Once the framework is established the University intends to seek tenders from the framework consultants for each specific project as it arises. There is however no guarantee given by the University of any amount of work during the life-time of the framework; neither will the University be restricted exclusively to using consultants from the framework (Tender Ref No T0712),

II.1.6)Common procurement vocabulary (CPV)

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II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The University has a construction budget for capital of approximatlely GBP 20 000 000 pa with small works forming 25 % of this total figure. However occasionally additional funding is made available from various sources which can include ERDF, HFCE & Private finance which can significantly increase this budget. The University wishes to appoint construction consultants to its framework to support these activities. It has identified 12 Lots to the framework and intends to have approximately [6] six consultants to each lot.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Project Management Services

1)Short description

Activities may include but not limited to:
1 Procurement Strategy;
2 Project scheduling;
3 Budget value management;
4 Work/Task breakdown structure;
5 Resource planning;
6 Critical path and activity program;
7 Programme Management;
8 Report writing.

2)Common procurement vocabulary (CPV)

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3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Architecture and Master Planning

1)Short description

Activities may include but not limited to:
1 Architectural design and sustainability;
2 Building information modelling;
3 Conservation architecture;
4 Feasibility studies;
5 Interior design;
6 Planning applications;
7 Refurbishment;
8 Master Planning.

2)Common procurement vocabulary (CPV)

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3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Quantity Surveying

1)Short description

Activities may include but not limited to:
1 Cost planning & commercial management;
2 Dispute resolution;
3 Risk management and evaluation;
4 Producing Bills of Quantities);
5 life cycle costing;
6 strategic procurement advice;
7 Contract & Subcontract administration.

2)Common procurement vocabulary (CPV)

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3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Mechanical and Electrical Engineering

1)Short description

Activities may include but not limited to:
1 Designing, specifying Mechanical and electrical building services, including heating, ventilation, electrical HV and LV installations, Fire alarm, Intruder alarm, access control systems.

2)Common procurement vocabulary (CPV)

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3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Civil and Structural Engineering

1)Short description

Activities may include but not limited to :
1 Designing, specifying, surveying structural and civil infrastructure including Roads, Drainage systems. Providing Geotechnical advise.

2)Common procurement vocabulary (CPV)

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3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Building Regulations Consultancy

1)Short description

Activities may include but not limited to:
1 Checking and providing technical advice for compliance to Building Regulations and Standards. Administering the applications and site inspections and compliance management.

2)Common procurement vocabulary (CPV)

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3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Planning Consultancy

1)Short description

Activities may include but not limited to:
1 Providing advice for compliance to Planning Legislation, administering and managing application submission.

2)Common procurement vocabulary (CPV)

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3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Fire Engineering

1)Short description

Activities may include but not limited to:
1 Fire alarm systems;
2 Fire suppression systems;
3 Passive protection;
4 Smoke control management;
5 Escape facilities;
6 Fire dynamics & modelling;
7 Risk analysis;
8 Fire prevention programs;
9 Human behaviour in fires.

2)Common procurement vocabulary (CPV)

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3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9 Lot title: CDM Planning Coordination

1)Short description

Activities may include but not limited to :
1 Advice on construction health and safety, compliance with Construction Design and Management Regulation, managing and compiling health and safety files including maintenance operational and management information.

2)Common procurement vocabulary (CPV)

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3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10 Lot title: Landscape Architecture

1)Short description

Activities may include but not limited to:
1 Designing, specifying and scheduling,surveying and advising on all landscape activities including paving, furniture, planting, arbocultural and ecological aspects.

2)Common procurement vocabulary (CPV)

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3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 11 Lot title: BREEAM Consultancy

1)Short description

Activities may include but not limited to:
1 Developing, managing, assessing, advising construction projects for compliance to BREEAM.

2)Common procurement vocabulary (CPV)

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3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 12 Lot title: Acoustic Consultancy

1)Short description

Activities may include but not limited to:
1 Advising, developing, assessing and providing technical solutions for architectural acoustic performance within a building.

2)Common procurement vocabulary (CPV)

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3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be set out in the framework terms and conditions which are to be issued as part of the ITT.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of economic operators to take a particular legal form or to require a single operator to take primary liability for a contract to be performed by a group of economic operators or to require each party to undertake joint and several liability in respect of the entire contact irrespective of the form the grouping takes.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Conditions are to be set out in the framework terms and conditions which are to be issued as part of the ITT.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 23 of the Public Contracts Regulations 2006 and as set out in the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 24 of the Public Contracts Regulations 2006 and as set out in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Regulation 25 of the Public Contracts Regulations 2006 and as set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: See Lot.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 36: and maximum number 120
Objective criteria for choosing the limited number of candidates: As set out in the PQQ. It is envisaged that no more than the 10 highest scoring candidates (per Lot) as a result of the PQQ will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T0712

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

21.8.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

8.9.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The university is tendering for Capital & Minor Works Consultant Register Ref No T0712 if you are interested in this contract please log onto our electronic tendering portal InTend

(https://in-tendhost.co.uk/universityofeastanglia/asp/home.asp ), and follow the instruction to register on the system and download the tender documentation.

InTend is an electronic tender system. It allows us to advertise our requirements for services and goods and for suppliers to express their interest in such opportunities. The system provides for the secure transfer of documents; queries to be dealt with sufficiently; evaluation of PQQs and shortlisting suppliers; evaluation of tender returns and finally award of contract.
The Framework aggreement which the University is establishing may be uesed to on occasions to engage consultants for specific projects through one of its wholly-owened subsiduary companies Division. Tenders may be submitted for one Lot, several or all lots.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

As specified in section I.1

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University will incorporate a 10 calender day standstill period at the point that information on the award of the contracts is communicated to the tenderers. The notification will provide full information on the award decision.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.7.2014

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