Capital Schemes Framework in Cumbria

Capital Schemes Framework in Cumbria

Lot 1 — Property. Cumbria County Council’s Capital Programme for property provides maintenance, improvements, extensions and new build for a range of Cumbria County Council’s property requirements.

United Kingdom-Carlisle: Construction work

2015/S 202-365299

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cumbria County Council
The Lonsdale Building, The Courts
For the attention of: Mrs Abi Lindsay
CA3 8NA Carlisle
UNITED KINGDOM
Telephone: +44 1228221746
E-mail: abi.lindsay@cumbria.gov.uk

Internet address(es):

General address of the contracting authority: http://www.cumbria.gov.uk/

Address of the buyer profile: www.the-chest.org.uk

Electronic access to information: www.the-chest.org.uk

Electronic submission of tenders and requests to participate: www.the-chest.org.uk

Further information can be obtained from: Cumbria County Council
The Lonsdale Building, The Courts
For the attention of: Mrs Abi Lindsay
CA3 8NA Carlisle
UNITED KINGDOM
Telephone: +44 1228221746
E-mail: abi.lindsay@cumbria.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cumbria County Council
The Lonsdale Building, The Courts
For the attention of: Mrs Abi Lindsay
CA3 8NA Carlisle
UNITED KINGDOM
Telephone: +44 1228221746
E-mail: abi.lindsay@cumbria.gov.uk

Tenders or requests to participate must be sent to: Cumbria County Council
The Lonsdale Building, The Courts
For the attention of: Mrs Abi Lindsay
CA3 8NA Carlisle
UNITED KINGDOM
Telephone: +44 1228221746
E-mail: abi.lindsay@cumbria.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Public order and safety
Environment
Health
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Carlisle City Council
Civic Centre
CA3 8QG Carlisle
UNITED KINGDOM

Barrow Borough Council
Town Hall, Duke St
LA14 2LD Barrow
UNITED KINGDOM

Copeland Borough Council
The Copeland Centre, Catherine Street
CA28 7SJ Whitehaven
UNITED KINGDOM

Eden District Council
Town Hall
CA11 7QF Penrith
UNITED KINGDOM

University of Cumbria
Fusehill St
CA1 2HH Carlisle
UNITED KINGDOM

Allerdale Borough Council
Allerdale House
CA14 3YJ Workington
UNITED KINGDOM

South Lakeland District Council
South Lakeland House, Lowther Street
LA9 4UF Kendal
UNITED KINGDOM

Cumbria Constabulary
Headquarters, Carleton Hall
CA10 2AU Penrith
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Capital Schemes Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution

NUTS code UKD1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 24

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 80 000 000 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

1.1.
Cumbria County Council is responsible for the strategic local services within Cumbria. The Highways team within the council is responsible for over 7 300 km of road; comprising:

679 km of A Class Roads (Primary Route Network);

2,910 km of B and C Class Roads (Non- Primary Route Network);

3 774 km of Unclassified roads.
1.2.
The Council also maintains the following list of structures:

around 1800 highway bridges, including 12 pedestrian subways;

over 1000 footbridges;

over 500 retaining walls;

959 culverts;

280 cattle grids.
1.3.
The Council owns a large portfolio of property including primary and secondary schools, care homes, offices, highways depots and fire stations. The Council has programmes of capital maintenance, new build and extensions for all these types of property.
1.4.
This framework aims to establish a sustainable supply chain that is able to deliver the council’s capital works programme in a cost effective and efficient way in partnership with Council officers and consultancy partners. The council aims to develop working partnership with its supply chain through regular and clear communication, understanding of each other’s objectives and establishment of trust based on consistent performance.
1.5.
In addition the council’s objective is for the investment in capital projects through the framework to have a clear impact on the Cumbrian economy through job creation, training and development opportunities and development of the local supply chain.
1.6.
This framework includes highways and property schemes delivered as part of the council’s capital works programme. A full description of the scope of the services is given in Section 3 — Scope.

II.1.6)Common procurement vocabulary (CPV)

45000000, 45200000, 45300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework includes a wide range of capital projects funded by the Council.
The potential types of work are described under the two lots which form the framework.
Lot 1 — Property
Cumbria County Council’s Capital Programme for property provides maintenance, improvements, extensions and new build for a range of Cumbria County Council’s property requirements. At present the capital programme includes projects for schools, care-homes, offices and fire stations ranging from 100 000 GBP to over 10 000 000 GBP in value. The capital maintenance activity equates to over 5-10 000 000 GBP per annum. In a typical year the property element of the capital programme may include 6 projects less than 1 000 000 in value, 5 over 1 000 000 in value and 1 over 10 000 000 GBP in value (outside the scope of this framework). The total programme is currently circa 30 000 000 GBP per annum.
Typical work includes:

Upgrading and refurbishment of the Council’s existing portfolio of corporate and school property.

New build and extensions to corporate and school property using the whole range of building types, including modular and offsite fabrication.

Adherence to current statutory and best practice requirements — including BREEAM standards and increasing use of BIM.

Capital maintenance chiefly aimed at ensuring buildings are safe, wind and watertight. This could entail repairs and replacement of roofs, windows and M&E. Capital maintenance projects tend to be low value and the intention is to batch these up in to packages up to £500,000 in value.
Lot 2 — Highways
Cumbria County Council’s capital programme for Highways provides for all aspects of the maintenance, repair and development of its Highways assets. Works to carrying out repairs and maintenance of the carriageway surfacing are carried out under separate contracts and frameworks and do not form part of this framework. The remaining programme of work has over the last 4 years consisted of between 2 and 13 schemes with combined works cost of between £2m and £5m. The forward programme is anticipated to comprise around 8 to 12 schemes per year with an average annual value of around £7m.
Typical Work includes:

Structures & Bridges — Repair and or maintenance of highways structures including retaining walls and bridges. Typical schemes are around £50k to £250k and include Culvert replacement, Masonry Arch bridge repairs, replacement of sections of retaining wall and sea wall repairs. Structures are primarily stone or stone faced, reinforced or mass concrete or structural steelwork and are most often on carriageway local roads. Currently identified future schemes include: Bram Craggs retaining wall (£200k) and Bridgefoot Railway Bridge (£150k)

Public Realm — Improvements to town center environments likely to involve Highway surfacing, footpaths, drainage and improvements to signage. Works may also include improvements to the look and function of transport interchanges. Currently forecast schemes include: Maryport Station Hub (£1.2m), Barrow Marina Village (£0.9m) and Barrow Waterfront (£0.8m).

Highway Improvement (including S278) — Improvements to junctions, access roads, car parks and distributor routes to improve safety and or facilitate development. Scheme costs generally vary from £100k through to £1.5m. Currently forecast schemes include: Optimising Connectivity (£1m), Kendal Infrastructure (£2m) and Ulverston Access Improvements (£2m).

Footpath/Cycleway improvements — Previous recent schemes have had a value of between £100k and £600k. Currently forecast schemes include: Carlisle Infrastructure Improvements (value to be determined)

Drainage (including ground stabilisation and flood prevention schemes) — Schemes could include packages of several small drainage schemes or piling, slope stabilisation or slope protection schemes to protect highways. Schemes could also include flood prevention schemes. Current schemes under development include: ground stabilisation at A686 Renwick Mast (circa £400k)
Sub-lots
For both Lots two sub-lots will be created based on the value of the work packages let. The low value sub-lot will generally include schemes of value between £50k and £750k but may on occasion be used to procure works below £50k or above £750k dependent on the complexity, risk and other considerations. The high value sub-lot will include schemes of value between £750k and £3m but may on occasion be used to procure schemes below £750k or above £3m based on complexity, risk and other considerations.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Property

1)Short description

Cumbria County Council’s Capital Programme for property provides maintenance, improvements, extensions and new build for a range of Cumbria County Council’s property requirements. At present the capital programme includes projects for schools, care-homes, offices and fire stations ranging from 100 000 GBP to over 10 000 000 GBP in value. The capital maintenance activity equates to over 5-10 000 000 GBP per annum. In a typical year the property element of the capital programme may include 6 projects less than 1 000 000 GBP in value, 5 over 1 000 000 GBP in value and 1 over 10 000 000 GBP in value (outside the scope of this framework). The total programme is currently circa 30 000 000 GBP per annum. Typical work includes:— Upgrading and refurbishment of the Council’s existing portfolio of corporate and school property.— New build and extensions to corporate and school property using the whole range of building types, including modular and offsite fabrication.— Adherence to current statutory and best practice requirements — including BREEAM standards and increasing use of BIM.— Capital maintenance chiefly aimed at ensuring buildings are safe, wind and watertight. This could entail repairs and replacement of roofs, windows and M&E. Capital maintenance projects tend to be low value and the intention is to batch these up in to packages up to 500 000 GBP in value.

2)Common procurement vocabulary (CPV)

45000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 80 000 000 and 10 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Sub-lots
For both Lots two sub-lots will be created based on the value of the work packages let. The low value sub-lot will generally include schemes of value between 50 000 and 750 000 GBP but may on occasion be used to procure works below 50 000 or above 750 000 GBP dependant on the complexity, risk and other considerations. The high value sub-lot will include schemes of value between 750 000 GBP and 3 000 000 GBP but may on occasion be used to procure schemes below 750 000 GBP or above 3 000 000 GBP based on complexity, risk and other considerations.
A maximum of 12 contractors will be appointed to each lot.

Lot No: 2 Lot title: Highways

1)Short description

Cumbria County Council’s capital programme for Highways provides for all aspects of the maintenance, repair and development of its Highways assets. Works to carrying out repairs and maintenance of the carriageway surfacing are carried out under separate contracts and frameworks and do not form part of this framework. The remaining programme of work has over the last 4 years consisted of between 2 and 13 schemes with combined works cost of between 2 000 000 and 5 000 000 GBP. The forward programme is anticipated to comprise around 8 to 12 schemes per year with an average annual value of around 7 000 000 GBP. Typical Work includes:— Structures & Bridges — Repair and or maintenance of highways structures including retaining walls and bridges. Typical schemes are around 50 000 to 250 000 GBP and include Culvert replacement, Masonry Arch bridge repairs, replacement of sections of retaining wall and sea wall repairs. Structures are primarily stone or stone faced, reinforced or mass concrete or structural steelwork and are most often on carriageway local roads. Currently identified future schemes include: Bram Craggs retaining wall (200 000 GBP) and Bridgefoot Railway Bridge (150 000 GBO)— Public Realm — Improvements to town centre environments likely to involve Highway surfacing, footpaths, drainage and improvements to signage. Works may also include improvements to the look and function of transport interchanges. Currently forecast schemes include: Maryport Station Hub (1 200 000 GBP), Barrow Marina Village (900 000 GBP) and Barrow Waterfront (800 000 GBP).— Highway Improvement (including S278) — Improvements to junctions, access roads, car parks and distributor routes to improve safety and or facilitate development. Scheme costs generally vary from 100 000 through to 1 500 000 GBP. Currently forecast schemes include: Optimising Connectivity (£1m), Kendal Infrastructure (2 000 000 GBP) and Ulverston Access Improvements (2 000 000 GBP).— Footpath/Cycleway improvements — Previous recent schemes have had a value of between 100 000 GBP and 600 000 GBP. Currently forecast schemes include: Carlisle Infrastructure Improvements (value to be determined)— Drainage (including ground stabilisation and flood prevention schemes) — Schemes could include packages of several small drainage schemes or piling, slope stabilisation or slope protection schemes to protect highways. Schemes could also include flood prevention schemes. Current schemes under development include: ground stabilisation at A686 Renwick Mast (circa 400 000 GBP).

2)Common procurement vocabulary (CPV)

45000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Sub-lots
For both Lots two sub-lots will be created based on the value of the work packages let. The low value sub-lot will generally include schemes of value between 50 000 GBP and 750 000 GBP but may on occasion be used to procure works below 50 000 GBP or above 750 000 GBP dependant on the complexity, risk and other considerations. The high value sub-lot will include schemes of value between 750 000 GBP and 3 000 000 GBP but may on occasion be used to procure schemes below 750 000 GBP or above 3 000 000 GBP based on complexity, risk and other considerations.
A maximum of 12 contractors will be appointed to each lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As in tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As in tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As in tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As in tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As in tender documents.
Minimum level(s) of standards possibly required: As in tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As in tender documents.
Minimum level(s) of standards possibly required:
As in tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 24
Objective criteria for choosing the limited number of candidates: As in tender documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

1870
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 16.11.2015 – 12:30
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Democratic services to lift the seals on bids.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference 9ZQD-NAS3ZM in the box labelled ‘contains’ then click search. Click on the Blue link for the contract title to view the opportunity. To express an interest you will need to login. if you are not already registered on the www.thechest.org.uk you will need to return to the home page and click on Register. “Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you. Cumbria County Council is fully supportive of allaspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumbria County Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the Authority’s supplier audits on all aspects of diversity. The Contracting Authority expressly reserves the right: (I) Not to award any contract as a result of the procurement process commenced by publication of this notice; and (II)To make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. The Contracting Authority reserve the right to use any electronic portal during the life of the agreement. The Framework is for 48months. The value provided in Section II.1.4 is only an estimate. We cannot guarantee to suppliers any business through this Contract. Under this procurement the contractor is required to actively participate in the economic and social regeneration of the locality of and surrounding the place of delivery for the procurement. Accordingly contract performance conditions may relate in particular to social and environmental considerations.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Cumbria County Council
The Courts
CA3 8NA Carlisle
UNITED KINGDOM
Telephone: +44 1228606060
Internet address: www.cumbria.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.10.2015

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