Car Club and Vehicle Leasing Framework North West

Car Club and Vehicle Leasing Framework North West

The NWUPC has a requirement to establish a Framework Agreement for the provision of Vehicle Hire, Car Club and Vehicle Leasing.

United Kingdom-Manchester: Motor vehicles

2016/S 198-357239

Contract notice

Supplies

Directive 2004/18/EC
Section I: Contracting authority

I.1)
Name, addresses and contact point(s)
NWUPC Ltd
Albert House, 17 Bloom Street
For the attention of: David Lamb
M1 3HZ Manchester
United Kingdom
Telephone: +44 1612348003
E-mail: david.lamb@liverpool.ac.uk
Internet address(es):
General address of the contracting authority: www.nwupc.ac.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)
Type of the contracting authority
Other
I.3)
Main activity
Education
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
http://www.nwupc.ac.uk/our-members http://www.neupc.ac.uk/our-members http://www.supc.ac.uk/about-us/our-members/our-members http://lupc.ac.uk/list-of-members.html http://www.apuc-scot.ac.uk/#!/Members http://www.hepcw.ac.uk/members/ https://www.thecpc.ac.uk/members/regions.php
Section II: Object of the contract

II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Vehicle Hire, Car Club and Leasing.
II.1.2)
Type of contract and location of works, place of delivery or of performance
Supplies
A combination of these
NUTS code
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)
Information on framework agreement
Framework agreement with several operators
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 21 000 000 GBP
II.1.5)
Short description of the contract or purchase(s)
The NWUPC has a requirement to establish a Framework Agreement for the provision of Vehicle Hire, Car Club and Vehicle Leasing. NWUPC is managing this procurement process in accordance with the Public Contracts Regulations 2015 (the ‘Regulations’) on behalf of members of NWUPC, NEUPC, APUC, HEPCW, SUPC, LUPC and CPC consortia.
1.2.2 The NWUPC is establishing the Framework Agreement as a central purchasing body for itself and Its Members (Other Contracting Bodies (OCB)). This means that Members referred to in the OJEU Notice may also participate in the Framework Agreement.
1.2.3 The Contract Notice has been advertised in the Supplement to the Official Journal of the European Union and on Contracts Finder and the process is being conducted under the EU Procurement Directive’s, Open Procedure.
1.2.4 The Tenderer is the Economic Operator, as defined in the Regulations, responding to this Invitation to Tender by submitting a response for the consideration of NWUPC.
1.2.5 The Tender process is being led by NWUPC; the main point of contact for the duration of this exercise is:
David Lamb
Contracts and Training Manager
NWUPC
Albert House
17 Bloom Street
Manchester
M1 3HZ
All communication should be directed to NWUPC as outlined in 3.4.
1.3 Scope and Objective of the Framework Agreement
1.3.1 The NWUPC is seeking to establish a multi-provider Framework Agreement on behalf of the members of NWUPC, NEUPC, HEPCW, APUC, SUPC, LUPC and CPC for Vehicle Hire, Car Club and Vehicle Leasing.
1.3.2 Tenderers shall accept and acknowledge that by issuing this ITT NWUPC shall not be bound to accept any Tender and reserves the right not to conclude a Framework Agreement for Vehicle Hire, Car Club and Vehicle Leasing for which Tenders are invited nor does it constitute an offer to enter into a contractual relationship.
1.3.3 All costs incurred in relation to preparing and submitting a Tender are to be borne by the Tenderer. NWUPC shall not accept liability for any associated costs sustained by Tenderers.
1.3.4 This Framework Agreement will commence on 1st February 2017 for an initial period of 24 months until 31st January 2019 with the option to extend the Framework Agreement for a further 12 months until 31st January 2020 and a further 12 months until 31st January 2021 subject to satisfactory Economic Operator performance.
1.3.5 The Framework Agreement will be split into three lots as follows:
Lot 1 — Vehicle Hire
Lot 2 — Car Club
Lot 3 — Vehicle Leasing
1.3.6 The Tenderer can apply for a single lot or for multiple lots. You will need to complete and return a separate ITT and the appropriate appendices for each of the lots You wish to apply for. However you must indicate in section 4 Lot Application which of the lots You wish to apply for. This document refers to Lot 1 Vehicle Hire. A separate ITT document is available, and should be completed for the other Lots. Each bid will be assessed on its own merits and each lot will be awarded separately. Successful award on a particular lot does not enable You to supply under any other Lot.
1.3.7 Lot 1 Vehicle Hire includes, but is not limited to, the following scope; The hire of vehicles, participating Consortia Members will have a requirement primarily for cars (including 4X4 off road vehicles and MPV’s) and vans within the UK; however there will also be a need for all types of hire vehicles including but not limited to self-drive mini buses, low emission vehicles, disability access vehicles and HGV and HCV in both manual and automatic drives inside and outside the UK. A Consortia Member may also use the Framework Agreement for associated services including but not limited to the scope detailed within the Framework Agreement Lot 1 Vehicle Hire Appendix 10 Schedule 2 section 52.
1.4 Potential Value of the Framework Agreement
1.4.1 The following organisation have committed to this procurement and intend to utilise the Framework Agreement as soon as possible after award:
NWUPC http://www.nwupc.ac.uk/our-members
APUC http://www.apuc-scot.ac.uk/#!/members
HEPCW http://www.hepcw.ac.uk/about-us-2/
LUPC http://www.lupc.ac.uk/list-of-members.html
NEUPC http://www.neupc.ac.uk/our-members
SUPC http://www.supc.ac.uk/about-us/our-members/our-members
CPC https://www.thecpc.ac.uk/members/
1.4.2 Estimated annual value is based on the NWUPC, NEUPC, HEPCW, APUC, SUPC, LUPC and CPC members’ spend on the current Vehicle Hire and Leasing Framework Agreement during the dates specified. The total estimated spend through the Framework Agreement cannot be broken down into lots as the current Framework Agreement Suppliers have indicated there may be inaccuracies in the reporting of spend through the lots and car club is a new area for the consortia.
Table 1
Section Number Lot 1 Vehicle Hire
Estimated Annual Value
1st August 2014 — 31st July 2015 Lot 2 Car Club
Estimated Annual Value
1st August 2014 — 31st July 2015 Lot 3 Vehicle Leasing
Estimated Annual Value 1st August 2014 — 31st July 2015
NWUPC £551,716.20
APUC £781,058.64
HEPCW £358,642.26
LUPC £154,406.10
NEUPC £802,332.53
SUPC £974,404.21
CPC £189,207.52
Total Estimated Value £3,811,767.46
To view the full tender notice please visit: http://ted.europa.eu/udl?uri=TED:NOTICE:357239-2016:TEXT:EN:HTML&src=0

1.4 Potential Value of the Framework Agreement
1.4.1 The following organisation have committed to this procurement and intend to utilise the Framework Agreement as soon as possible after award:
NWUPC http://www.nwupc.ac.uk/our-members
APUC http://www.apuc-scot.ac.uk/#!/members
HEPCW http://www.hepcw.ac.uk/about-us-2/
LUPC http://www.lupc.ac.uk/list-of-members.html
NEUPC http://www.neupc.ac.uk/our-members
SUPC http://www.supc.ac.uk/about-us/our-members/our-members
CPC https://www.thecpc.ac.uk/members/
1.4.2 Estimated annual value is based on the NWUPC, NEUPC, HEPCW, APUC, SUPC, LUPC and CPC members’ spend on the current Vehicle Hire and Leasing Framework Agreement during the dates specified. The total estimated spend through the Framework Agreement cannot be broken down into lots as the current Framework Agreement Suppliers have indicated there may be inaccuracies in the reporting of spend through the lots and car club is a new area for the consortia.
Table 1
Section Number Lot 1 Vehicle Hire
Estimated Annual Value
1st August 2014 — 31st July 2015 Lot 2 Car Club
Estimated Annual Value
1st August 2014 — 31st July 2015 Lot 3 Vehicle Leasing
Estimated Annual Value 1st August 2014 — 31st July 2015
NWUPC £551,716.20
APUC £781,058.64
HEPCW £358,642.26
LUPC £154,406.10
NEUPC £802,332.53
SUPC £974,404.21
CPC £189,207.52
Total Estimated Value £3,811,767.46
1.4.3 There is however no guaranteed level of expenditure on this Framework Agreement. NWUPC is looking for Tenderers who will actively promote and market the Framework Agreement. The competitiveness, level of service offered, and marketing effort of the successful Economic Operators will be a large factor in determining how many Institutions support the Framework Agreement. The expenditure achieved by each Economic Operator via the Framework Agreement will be reviewed on the anniversary of the Framework Agreement each year. If an Economic Operator fails to achieve any expenditure during that period, consideration will be given to removing that Economic Operator from the Framework Agreement.
1.4.4 The Framework Agreement is open to the current Member Institutions & affiliated Public Sector Bodies including FE colleges and the Research Councils (http://www.rcuk.ac.uk/) as defined by the above Consortia. Any other HE or FE Institution within the UK wishing to participate in this agreement is only able to do so via a subsequent application that is accepted by the NWUPC. The membership of the Consortia may change in the future owing to strategic realignment or the inclusion of new full or associate members, who could be outside the education/research sector, but within the public sector. Institutions that are not members of the Consortia may be subject to the payment of additional access fees on an annual basis to the coordinating body in respect of their use of the Framework Agreement. The agreements will also be made available, during their incubation period, to those participating Institutions’ spin-off companies where 50 % or more of their equity is owned by a participating Institution or group of participating Institutions.
1.4.5 At some point during the life of the Framework Agreement the current members of the following may wish to utilise the Framework Agreement and should have access at any point with the permission of NWUPC. This Framework Agreement is not intended to replace any current Agreements that either participating or non-participating Institutions may already have in place. A list of the current members is available as follows:
Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide
http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-322090
Local Authorities
http://openlylocal.com/councils/all
www.ubico.co.uk (Agent acting on behalf of Cheltenham Borough Council)
NDPBs
http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/a-f
http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/g-l
http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/m-r
http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/s-z
National Parks Authorities
http://www.nationalparks.gov.uk/
Police Forces in the United Kingdom
http://www.police.uk/?view=force_sites
Fire and Rescue Services in the United Kingdom

UK Fire and Rescue Contacts


http://dontgivefireahome.org/contacts
NHS Bodies England
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx
http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx
http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx
http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx
http://www.nhs.uk/ServiceDirectories/Pages/StrategicHealthAuthorityListing.aspx
http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx
http://www.nhs.uk/ServiceDirectories/Pages/OtherListing.aspx
Hospices in the UK
http://www.helpthehospices.org.uk/about-hospice-care/find-a-hospice/uk-hospice-and-palliative-care-services/
Registered Social Landlords (Housing Associations)
Third Sector and Charities in the United Kingdom
http://www.charity-commission.gov.uk/
http://www.oscr.org.uk/
http://www.charitycommissionni.org.uk/
Citizens Advice in the United Kingdom
http://www.citizensadvice.org.uk/index/getadvice.htm
www.cas.org.uk
http://www.citizensadvice.co.uk/
Scottish Public Bodies
The Framework Agreement will be available for use by any Scottish Public Sector Body: the Authority; Scottish Non-Departmental Public Bodies; offices in the Scottish Administration which are not ministerial offices; cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998; the Scotland Office; the Scottish Parliamentary Corporate Body; councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994 (except where they are acting in their capacity as educational authority); Scottish joint fire boards or joint fire and rescue boards; Scottish joint police boards or any successor National Police or Fire Authority; Scottish National Park authorities, bodies registered as social landlords under the Housing(Scotland) Act 2001, Scottish health boards or special health boards, Student Loans Company Limited, Northern Lighthouse Board, further or higher education institutions being fundable bodies within the meaning of section 6of the Further and Higher Education (Scotland) Act 2005 any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing.
Scottish Government
http://www.scotland.gov.uk/Home
Scottish Parliament
http://www.scottish.parliament.uk/abouttheparliament/27110.aspx
Scottish Local Authorities
http://www.scotland.gov.uk/About/Government/councils
http://www.scotland-excel.org.uk/home/AboutUs/OurMembers/AssociateMembers.aspx
Scottish Agencies, NDPBs
http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies
Scottish NHS Bodies
http://www.scotland.gov.uk/Topics/Health/NHS-Workforce/NHS-Boards
http://www.sfc.ac.uk/about_the_council/council_funded_institutions/WhoWeFundUniversities.aspx
http://www.sfc.ac.uk/about_the_council/council_funded_institutions/WhoWeFundColleges.aspx
Scottish Police
http://www.scottish.police.uk/
Scottish Housing Associations
http://www.sfha.co.uk/component/option,com_membersdir/Itemid,149/view,membersdir/
The Scotland Office
http://www.scotlandoffice.gov.uk/scotlandoffice/33.30.html
Registered Social Landlords (Housing Associations) — Scotland
http://www.esystems.scottishhousingregulator.gov.uk/register/reg_pub_dsp.search
Scottish Schools
Primary Schools
http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=isprimaryschool&bSubmit=1&Submit=Search
Secondary Schools
http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=issecondaryschool&bSubmit=1&Submit=Search
Special Schools
http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=isspecial&bSubmit=1&Submit=Search
NI Public Bodies
Northern Ireland Government Departments
http://www.northernireland.gov.uk/gov.htm
Northern Ireland Public Sector Bodies and Local Authorities
http://www.northernireland.gov.uk/az2.htm
Schools in Northern Ireland
http://www.deni.gov.uk/index/facts-and-figures-new/education-statistics/32_statistics_and_research-numbersofschoolsandpupils_pg/32_statistics_and_research-schoolleveldata_pg/statistics_and_research-school_enrolment_1112.htm
Universities in Northern Ireland
http://www.deni.gov.uk/links.htm
Health and Social care in Northern Ireland
http://www.hscni.net/index.php?link=hospitals
http://www.hscni.net/index.php?link=boards
http://www.hscni.net/index.php?link=agencies
http://www.hscni.net/index.php?link=councils
Northern Ireland Housing Associations
http://www.nidirect.gov.uk/index/contacts/contacts-az.htm/housing-associations-contact
Police Service of Northern Ireland
http://www.psni.police.uk/index.htm
4)
Indication about different date for duration of contract or starting/completion
5)
Additional information about lots
Section III: Legal, economic, financial and technical information

III.1)
Conditions relating to the contract
III.1.1)
Deposits and guarantees required:
Please See Tender Documents.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please See Tender Documents.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please See Tender Documents.
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please See Tender Documents.
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please See Tender Documents.
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please See Tender Documents.
Minimum level(s) of standards possibly required: Please See Tender Documents.
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please See Tender Documents.
Minimum level(s) of standards possibly required:
Please See Tender Documents.
III.2.4)
Information about reserved contracts
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
III.3.2)
Staff responsible for the execution of the service
Section IV: Procedure

IV.1)
Type of procedure
IV.1.1)
Type of procedure
Open
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue
IV.2)
Award criteria
IV.2.1)
Award criteria
The most economically advantageous tender in terms of the criteria stated below
1. Pricing. Weighting 50
2. Customer Requirements. Weighting 50
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority:
VEH3085NW
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 21.11.2016 – 12:59
Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate
21.11.2016 – 13:00
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender
IV.3.8)
Conditions for opening of tenders
Section VI: Complementary information

VI.1)
Information about recurrence
This is a recurrent procurement: no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)
Additional information
The whole tender process will be conducted electronically. Tenderers must register their interest online at https://in-tendhost.co.uk/nwupc. NWUPC conduct the entire process vis In-Tend including hosting documents, receiving submissions and all communication.
It is the responsibility of the supplier to check the In-Tend website periodically before the submission date for any updates / correspondence / clarifications and to incorporate these updates into their submission/.
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals: NWUPC will incorporate a standstill period at the point information on the award of the framework is communicated to tenderers. that notification will provide full information on the award decision. The standstill period, which will be for a minimum of ten (10) calendar days, provides time for unsuccessful tenderers to challenge the award decision before the Framework Agreement is entered into.
VI.4.3)
Service from which information about the lodging of appeals may be obtained
VI.5)
Date of dispatch of this notice:
10.10.2016

 

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