Car Repair Services Glasgow
Provision of a vehicle accident damage repair service.
UK-Glasgow: car repair services
Section I: Contracting authority
Strathclyde Joint Police Board
173 Pitt Street
For the attention of: Corporate Procurement Department
G2 4JS Glasgow
Telephone: +44 1415326901
Fax: +44 1415326907
General address of the contracting authority: http://www.strathclyde.police.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00122
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: Strathclyde Joint Police Board
173 Pitt Street
Contact point(s): Legal Services
For the attention of: Legal Services Manager
G2 4JS Glasgow
Telephone: +44 1415326901
Fax: +44 1415326907
Internet address: http://www.strathclyde.police.uk
Section II: Object of the contract
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Various locations within the Strathclyde police force area as may be required.
NUTS code UKM3
The Contractor(s) must provide a service for the collection of damaged vehicles from workshop locations at Strathclyde police / ambulance premises; the repair of the said vehicles and their delivery back to workshop locations at Strathclyde police / ambulance premises (the “Services”). All transportation of vehicles must be by secure full lift recovery vehicles: the Force will accept no alternative methods.
The Contractors’ premises must have adequate and appropriate facilities to provide vehicle repair services to the standards detailed in the ITT and must include the capability for:
— Refinishing works,
— Fitting of beacons, lights, aerials, audible warning devices, reflective / fluorescent marking tape etc,
— Removal and replacement of damaged bodywork panels,
— Removal and replacement of mechanical and electrical components; and,
— An alignment of complete body and steering geometry.
The premises must be within one hour’s travel of the Transport department based at the Meiklewood Road Complex, Glasgow, to allow nominated representatives of the joint board the opportunity to visit and monitor repairs as required.
The Services must be available during normal working hours (Monday to Friday, 9:00 to 17:00 hours) and at any other times detailed by the Contractor in its tender submission.
Vehicle repairs are to be carried out in accordance with the ITT specification and to the quality standards set by the appropriate vehicle manufacturer and within the repair times set by an approved automotive repair costing system.
It is desirable that tenderers have obtained, or are in the process of achieving, certification under quality standard ISO 9001:2000 and environmental standard ISO 14001:2004 or equivalents.
Welders employed and/or appointed by the Contractor to carry out welding repairs must be accredited to BS 1140:1993 or equivalent for spot welding and BS 4872-2:1976 or equivalent for MIG welding and must adhere to any new legislation in relation to welding repair work undertaken over the period of the Contract.
Vehicles held by the Contractor(s), whether awaiting repair, or awaiting delivery after repairs have been completed, are to be held free of any storage charge. During working hours the vehicles must be held in a facility with a secure perimeter protected by means acceptable to the Force. Outwith working hours the vehicles must be held under cover in a secure facility protected by means acceptable to the Force.
The Contractor(s) must guarantee all repair work to cover faulty materials and workmanship for a minimum period of twelve months, or for the remaining period of the vehicle warranty, whichever is the greater, from the date the work is carried out. Any parts fitted should be covered by the part manufacturer’s normal warranty terms. The Contractor guarantee for materials and workmanship and any part warranty must be transferable to the first owner of the vehicle upon disposal by the Police Authority should the guarantee/warranty still be valid. Should a repair or replacement be unsuccessful within the period of the Contractor’s guarantee or part warranty, the Contractor will be required to carry out rectification work, including collection/delivery of the vehicle, free of charge.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=216117.
Strathclyde Police operates a fleet of approximately 1 200 vehicles and in addition controls a number of vehicles for legitimate police business. The Force’s vehicle fleet will vary in size and composition over time. The Services provided must apply without amendment to all vehicles within the Force vehicle fleet and any additional vehicle hired, leased or under the control of the Police Authority at any time during the period of the Contract.
Estimated value excluding VAT: 1 750 000 GBP
Section III: Legal, economic, financial and technical information
All prices on the Tender must be in Sterling and all payments made to the successful Tenderer will also be in Sterling.
Where a candidate has been trading for less than three years they will be required to provide a statement covering the actual number of years trading including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
Minimum level(s) of standards possibly required: Minimum average annual turnover of 900 000 GBP.
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
Please note educational and professional qualifications will only be required for those person(s) carrying out welding repairs.
Minimum level(s) of standards possibly required:
Welders employed to carry out welding repairs must be accredited to BS 1140:1993 or equivalent for spot welding and BS 4872-2:1976 or equivalent for MIG welding.
Section IV: Procedure
Legal Services Department, Strathclyde Police Headquarters, 173 Pitt Street, Glasgow G2 4JS, UNITED KINGDOM.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Those persons authorised by Strathclyde Joint Police Board’s Standing Orders Relating to Contracts.
Section VI: Complementary information
Estimated timing for further notices to be published: Further notices should be published Nov/Dec 2014.
Candidates should note that a detailed finance check will be carried out by the Director of Finance and Resources, or his authorised representative, to validate the Candidate’s financial status. The Authority may seek independent financial advice to assist with the validation of the information declared by Candidates.
Electronic copies (e-mail, disc, etc) of the ITT documentation will not be available.
Tenderers are asked to note draft legislation (The Police and Fire Reform (Scotland) Bill) is currently before the Scottish Parliament that is intended to create a Police Service of Scotland and a single Scottish Police Authority which will replace the current 8 Police Forces and Authorities and the Scottish Police Services Authority. The current timescale for the establishment of the new Force and Authority is 1 April 2013. As currently drafted the legislation anticipates that any rights or obligations which an existing Police Authority has or may have under a contractual arrangement or other agreement will transfer to the Scottish Police Authority.