Cardiff Council Events Site Infrastructure and Security

Cardiff Council Events Site Infrastructure and Security

Cardiff Council wishes to enter into a framework agreement for the hiring of events infrastructure equipment and security personnel. 6 Lots.

United Kingdom-Cardiff: Event services

2016/S 032-051099

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The City of Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UNITED KINGDOM
Telephone: +44 2920872499
E-mail: mafaulkner@cardiff.gov.uk
NUTS code: UKL22Internet address(es):Main address: www.cardiff.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0422

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Other activity: events

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cardiff Council Events Site Infrastructure and Security.

Reference number: ERFX1001850

II.1.2)Main CPV code

79952000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Cardiff Council wishes to enter into a framework agreement for the hiring of events infrastructure equipment and security personnel. The Framework will look to service events throughout Cardiff City Centre, Cardiff Bay and the surrounding area. Events will range in scale from musical acts on a bandstand, to large scale, multi-site events such as the Cardiff Harbour Festival, Extreme Sailing Series, Cardiff Festival, Cardiff Half Marathon and The International Food and Drink Festival. The framework will also be utilised for any ad hoc requirements the Council may have. Ad hoc events have in the past included the Wales Velothon, Rugby World Cup 2015, Cardiff Fan-zone and in future years will include the Volvo Ocean Race, Roald Dahl Weekend of The Unexpected and UEFA Cup Finals amongst many more.

II.1.5)Estimated total value

Value excluding VAT: 491 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 6
II.2)Description

II.2.1)Title:

Events Toilets and Showers

Lot No: 6

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKL22
Main site or place of performance:

Cardiff.

II.2.4)Description of the procurement:

Cardiff Council Events team wishes to enter into a framework agreement for the hire of Temporary Toilets and showers for both Standard Public quality and Luxury Corporate quality.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Cost criterion – Name: Cost / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 0.01 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

A further year extension based on annual review.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Events Security

Lot No: 5

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKL22
Main site or place of performance:

Cardiff.

II.2.4)Description of the procurement:

Cardiff Council Events team wishes to enter into a framework agreement for the hire of event security.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Cost criterion – Name: Cost / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 0.01 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

A further year extension based on annual review.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Marquees

Lot No: 4

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKL22
Main site or place of performance:

Cardiff.

II.2.4)Description of the procurement:

Cardiff Council Events team wishes to enter into a framework agreement for the hire of Marquees above and below 12 metres.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Cost criterion – Name: Cost / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 0.01 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

A further year extension based on annual review.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Trackway and Temporary Flooring

Lot No: 3

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKL22
Main site or place of performance:

Cardiff.

II.2.4)Description of the procurement:

Cardiff Council Events team wishes to enter in a framework agreement for the hiring of Trackway and Temporary Flooring.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Cost criterion – Name: Cost / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 0.01 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

A further year extension based on annual review.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Generators

Lot No: 2

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKL22
Main site or place of performance:

Cardiff.

II.2.4)Description of the procurement:

Cardiff Council Events teams wishes to enter into a framework agreement for the hiring of Generators for all Cardiff Council run events.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Cost criterion – Name: Cost / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 0.01 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

A further year extension upon annual review.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Crowd Barriers and Site Fencing

Lot No: 1

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKL22
Main site or place of performance:

Cardiff.

II.2.4)Description of the procurement:

Cardiff Council Events team wishes to enter into a framework agreement for the hiring of Crowd barriers and site fencing.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Cost criterion – Name: Cost / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 0.01 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Further year extension upon annual review.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/03/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 14/03/2016
Local time: 12:30
Place:

Opened electronically by Cardiff Council Procurement.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

(WA Ref:40840).

VI.4)Procedures for review

VI.4.1)Review body

The City of Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UNITED KINGDOM
Telephone: +44 2920873732Internet address:www.cardiff.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority will incorporate a minimum 10 day calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contract Regulations provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be bought within the applicable Limitation period.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/02/2016

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