Cardiff University Cleaning Contract 2018

Cardiff University Cleaning Contract 2018

Cleaning services contract for Cardiff University owned and operated premises detailed in the service specification. 3 Lots.

United Kingdom-Cardiff: Building-cleaning services

2018/S 078-174184

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
United Kingdom
Telephone: +44 2920879648
E-mail: Buyline@cardiff.ac.uk
NUTS code: UKL

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cleaning Services, Site 2, Site 9, Site 14 Cardiff University

Reference number: CU242/JP

II.1.2)Main CPV code

90911200

II.1.3)Type of contract

Services

II.1.4)Short description:

The aim of the procurement process is to establish a cleaning services contract for Cardiff University owned and operated premises detailed in the service specification. The contract is divided into three lots:

Lot 1 – Site 2 (Buildings: Tower, Law, Music, Life Sciences, Bute, Glamorgan, Redwood, Friary House, No’s 5, 7, 33, 37 Corbett Road, No’s 2, 8 and 10 North Road)

Lot 2 – Site 9 (Buildings: McKenzie House, Eastgate House, No’s 52 and 53 the Parade, Life Sciences)

Lot 3 – Site 14 (Buildings: Optometry, Hadyn Ellis, CUBRIC, 118 Maindy Road)

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
II.2)Description

II.2.1)Title:

Site 2

Lot No: 1

II.2.2)Additional CPV code(s)

90911200

II.2.3)Place of performance

NUTS code: UKL22

II.2.4)Description of the procurement:

The aim of the procurement process is to establish a cleaning services contract for Cardiff University owned and operated premises detailed in the service specification. The contract is divided into lots:

Lot 1 – Site 2 (Buildings: Tower, Law, Music, Life Sciences, Bute, Glamorgan, Redwood, Friary House, nº’s 5, 7, 33, 37 Corbett Road, nº’s 2, 8 and 10 North Road).

Further details are stated in the Invitation to tender documents (ITT).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Cost criterion – Name: Cost / Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

3 x 12 months extensions

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Site 9

Lot No: 2

II.2.2)Additional CPV code(s)

90911200

II.2.3)Place of performance

NUTS code: UKL22

II.2.4)Description of the procurement:

The aim of the procurement process is to establish a cleaning services contract for Cardiff University owned and operated premises detailed in the service specification. The contract is divided into lots:

Lot 2 – Site 9 (Buildings: McKenzie House, Eastgate House, nº’s 52 and 53 the Parade, Life Sciences).

Further details are contained in the Invitation to tender documents (ITT).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Cost criterion – Name: Cost / Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

3 x 12 months extension options available

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Site 14

Lot No: 3

II.2.2)Additional CPV code(s)

90911200

II.2.3)Place of performance

NUTS code: UKL22

II.2.4)Description of the procurement:

The aim of the procurement process is to establish a cleaning services contract for Cardiff University owned and operated premises detailed in the service specification. The contract is divided into lots:

Lot 3 – Site 14 (Buildings: Optometry, Hadyn Ellis, CUBRIC, 118 Maindy Road).

Further details are contained in the Invitation to tender documents (ITT).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Cost criterion – Name: Cost / Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

3 x 12 month extension options avaiable

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated in the Invitation to tender documents (ITT).

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/06/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 22/06/2018
Local time: 12:00
Place:

Cardiff University.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Early 2024.

VI.2)Information about electronic workflows

VI.3)Additional information:

All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.

The university reserves the right to award the contract in whole or part.

The university reserves the right to annul the tendering process and not award any contract.

All documents to be priced in GBP and all payments made in GBP.

All documents to be priced in GBP excluding VAT.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=81085

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

As stated in the Invitation to tender documents (ITT).

(WA Ref:81085)

VI.4)Procedures for review

VI.4.1)Review body

Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
United Kingdom
Telephone: +44 2920879648Internet address:http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

19/04/2018

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