Cardiff University Network Refresh Tender

Cardiff University Network Refresh Tender

Cardiff University is seeking to appoint a suitably experienced and qualified supplier to deliver a new IT Network solution.

United Kingdom-Cardiff: Computer network services

2017/S 191-391434

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
CF24 0DE
United Kingdom
Contact person: Huw Price
Telephone: +44 2920879648
NUTS code: UKL

I.2)Joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Network Refresh.

Reference number: CU236/GHP

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Cardiff University’s is seeking to appoint a suitably experienced and qualified supplier to deliver a new IT Network solution.

The University’s current IT network is at the end of its effective life cycle and must be renewed. The IT networkunderpins the majority of CU’s operational services and its strategic ventures in areas such as research,education, and innovation.

The University is exploring a ‘working partnership’ based approach where its appointed supplier will deliver the new IT network; providing an overall design and replacement programme that meets the University’s identified current and future needs whilst protecting its investment in technology.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKL22
Main site or place of performance:

Cardiff University owned and operated premises.

II.2.4)Description of the procurement:

Cardiff University currently envisages that the appointed network supplier will:

Refresh and implement the new network design.

Manage CU’s exposure to initial investment in making the ageing network robust.

Deliver a broader backbone to allow for the anticipated increased traffic flow — suitable for growth in both demand and technology

evolution, and incorporating software to link the data centres and other major traffic routes.

Develop state of the art firewalls and intrusion detection capabilities to reduce risk from cyber-attack and remediate unauthorised access;

Enable the use of technologies to exploit big data (particularly, in the context of research), the Internet of Things and the growth of smart

mobile devices

Introduce modern management tools to simplify the management and increase the flexibility, of the network

In addition, the supplier’s solution must:

Work in partnership with CU’s IT staff to run, operate and develop the network as needs evolve.

Create flexibility to cover exceptionally busy periods or to deal with a business continuity or disaster recovery situation;

Create opportunities to develop the partnership in areas such as bursaries, student innovation collaborations, sponsored courses, internships and

philanthropic partnerships.

Exploit its wider knowledge while safeguarding CU’s in-house knowledge

Protect CU’s initial investment as far as possible by future-proofing the design of the IT network and the selected technology

Provide options for the use of CAPEX and/or OPEX financial models that reflect CU’s financial requirements

Provide CU with several investment options and opportunities within the investment envelope

A variety of solutions could achieve CU’s aims and objectives and it therefore intends to undertake a procurement exercise under

competitive dialogue regime to explore the full range of potential solutions that suppliers might propose for delivery of CU’s requirements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Initial 7 year contract with the option to extend to a for a further 3 years at the sole discretion of Cardiff University.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

As stated in the PQQ document.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/11/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/11/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

Welsh, English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

All tender costs and liabilities incurred by Bidders shall be the sole responsibility of Bidders.

The University reserves the right to award the contract in whole or part.

The University reserves the right to annul the tendering process and not award any contract.

All documents to be priced in GBP and all payments made in GBP

All documents to be priced in GBP excluding VAT.

II.2.10 Variants — Yes: to the extent permitted (if at all) in the procurement documents.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

As stated in the descriptive document.

(WA Ref:69920)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
CF24 0DE
United Kingdom
Telephone: +44 2920879648Internet address:
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Cardiff University will incorporate a standstill period at the point information on the award of the contract is communicated to bidders. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful bidders to clarify or query the award decision before the contract is entered into. The UK Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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