Care and Support Services Livingston

Care and Support Services Livingston

The contract will provide flexible community care and support provision to 5 adults with autism spectrum disorder/learning disabilities.

United Kingdom-Livingston: Health and social work services

2019/S 004-005109

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
United Kingdom
Contact person: Tom Henderson
Telephone: +44 1506281814
E-mail: tom.henderson@westlothian.gov.uk
Fax: +44 1506281325
NUTS code: UKM78
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local agency/office

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Core and Cluster Support Services

Reference number: CC8954

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The contract will provide flexible community care and support provision to 5 adults with autism spectrum disorder/learning disabilities and associated complexities residing within West Lothian in a core and cluster living environment (the contract focuses on the development of the “core” element of the service).

Ongoing flexible care and support will be required 24 hours a day, 7 days a week, to assist the service users to achieve their assessed personalised outcomes and maximise their potential. The service users will be accommodated in new-build flats in the Dedridge area of Livingston.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKM78

II.2.4)Description of the procurement:

The contract will provide flexible community care and support provision to 5 adults with autism spectrum disorder/learning disabilities and associated complexities residing within West Lothian in a core and cluster living environment. Ongoing flexible care and support will be required 24 hours a day, 7 days a week, to assist the service users to achieve their assessed personalised outcomes and maximise their potential.

Although the contract focuses on the “Core” component of the service in the first instance (which will be situated in a block of 4 adjoining 2 bedroom new-build flats), the proposed model forms part of a re-design of learning disability services in the West Lothian locality and the “cluster” element will be developed at a later date by WLHSCP whereby care and support will be offered to residents in geographical proximity to the core.

The estimated budget of the core service is 200 000 GBP per annum.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Service delivery / Weighting: 20
Quality criterion – Name: Leadership and management / Weighting: 10
Quality criterion – Name: Quality assurance / Weighting: 15
Quality criterion – Name: Fair working practices / Weighting: 5
Quality criterion – Name: Organisational values and practices / Weighting: 10
Quality criterion – Name: Presentation / Weighting: 10
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 15/05/2019
End: 14/05/2022
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended for a period of up to a further 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Providers will require to be registered with the Care Inspectorate.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

ESPD Q 4 B.5.

Minimum insurance required is:

— employers liability 10 000 000 GBP (10 million GBP) subject to legislative requirements,

— professional indemnity 2 000 000 GBP (2 million GBP),

— public liability 5 000 000 GBP (5 million GBP) — employers should hold insurance at a minimum level of 5 000 000 GBP in line with current legislation unless specifically exempt.

Re ESPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a failure score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 35- (minus) will not be considered as having met this criteria. If a tenderer has a failure score of less than 35, the tenderer may be required to submit their last 3 years accounts.

In the event that the tenderer is not required to publish accounts and therefore does not have a Dun and Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period.

It is recommended that candidates review their own Dun and Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun and Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun and Bradstreet score 35) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of tenderer’s financial status.

In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their tender submission is supported by a parent company guarantee.

Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Bidders are required to provide specific examples of carrying out similar services performed during the last 3 years.

Bidders are also required to provide point of contact details at stated respective organisations.

Please note that West Lothian Council reserve the right to request references without notifying yourself.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The provider must follow the requirements set out in this service specification and comply with all statutory requirements in the delivery of the service. Notwithstanding any conditions agreed in this service specification, all terms and conditions set out in the main full contract will apply.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/02/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 15/02/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

With reference to ESPD question Q2B: complete information for all company directors, using home address.

Confidentiality: all information supplied by the authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the authority will similarly be treated in confidence except:

(i) for any information required to be disclosed or otherwise provided by the authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information. The tenderer shall co-operate, facilitate, support and assist the authority in the provision of this information. In the event the authority is required to provide information to any person as a result of a request made to it under such act and/or codes, the authority shall adhere to the requirements of such act and/or codes in disclosing information relating to this agreement, the project documents and the contractor;

(ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;

(iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts.

Additional information within the invitation to tender for quality management and health and safety requirements can be found at the following link:

https://www.westlothian.gov.uk/article/11428/Changes-to-Public-Procurement-Rules

The HSE website will be checked for breaches. Should West Lothian Council’s Health and Safety team not be satisfied with the outcome, your tender will be rejected.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

For further information regarding regulated procurements of OJEU threshold and above, please refer to Regulations 58 and 59 of The Public Contracts (Scotland) Regulations 2015.

Police Scotland will be consulted with regards to serious and organised crime checks. Any links to this type of activity may cause your tender to be rejected.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 12298.

Community benefits are included in this requirement. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

West Lothian Council are committed to maximising community benefits from its procurement activities.

Bidders should note that whilst community benefits proposals will not form part of the award criteria and will not be evaluated, if bidders offer community benefits and are successful these benefits shall be built into the contract award.

For further procurement information please refer to the following link:

http://www.westlothian.gov.uk/article/2023/Doing-Business-With-The-Council.

Where the provider presents as a charity, they must be able to evidence their charitable status and registration with the Office of the Scottish Charity Regulator (OSCR). This requirement includes organisations which are registered as charities in other legal jurisdictions such as England and Wales unless evidence is provided which indicates they are regarded by OSCR as being exceptional under the Charities and Trustees Investment (Scotland) Act 2005.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 12298. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref: 568794)

VI.4)Procedures for review

VI.4.1)Review body

West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
United Kingdom
Telephone: +44 1506281814
Fax: +44 1506281325Internet address: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/01/2019

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