Care at Home Services Block Contracts – West Lothian

Care at Home Services Block Contracts – West Lothian

Care at Home services provide personalised care, including social and emotional support to enable people to continue or resume residing in their own home.

United Kingdom-Livingston: Health and social work services

2019/S 108-263232

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
United Kingdom
Contact person: Tom Henderson
Telephone: +44 1506281814
E-mail: tom.henderson@westlothian.gov.uk
Fax: +44 1506281325
NUTS code: UKM78
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Care at Home Services — Block Contracts

Reference number: CC9763

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Care at Home services provide personalised care, including social and emotional support to enable people to continue or resume residing in their own home. The purpose of the service is to ensure quality of life for the individual, while enabling them to retain their independence. Successful delivery of the service involves putting the person at the centre of the decisions about the way they live and the support that they want to receive the Council intend to award 2 block contracts (in addition to operating a framework which is being separately tendered). The block contracts will operate for 1 year plus an option to extend for a second year.

II.1.5)Estimated total value

Value excluding VAT: 1 241 520.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description

II.2.1)Title:

Care at Home Services — North

Lot No: 1

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKM78

II.2.4)Description of the procurement:

Care at Home services provide personalised care, including social and emotional support to enable people to continue or resume residing in their own home. The purpose of the service is to ensure quality of life for the individual, while enabling them to retain their independence. Successful delivery of the service involves putting the person at the centre of the decisions about the way they live and the support that they want to receive.

This lot (330 service hours per week) will provide services to rural areas in the north of West Lothian i.e. Linlithgow, Broxburn, Uphall, Winchburgh and Bathgate. In addition, the successful provider may be asked to accept priority referrals from elsewhere in West Lothian.

Electronic call monitoring system as specified by the Council is a condition of the contract.

In accordance with provisions 74 — 76 of the Public Contracts (Scotland) Regulations 2015 for the award of contracts for social and other specific services, the Council is able to utilise the flexibility offered whilst complying with the EU Treaty principles of equal treatment and transparency.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2019
End: 30/09/2020
This contract is subject to renewal: yes
Description of renewals:

Subject to satisfactory operation and performance, West Lothian Council will have the option to extend for a further 12 month period.

Periods. Any period of extension will be at the sole discretion of West Lothian Council.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

A payment of 1 500 GBP will be made towards the cost of additional travel costs associated with the rural nature of this block contract for each lot.

II.2)Description

II.2.1)Title:

Care at Home Services — South

Lot No: 2

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKM78

II.2.4)Description of the procurement:

Care at Home services provide personalised care, including social and emotional support to enable people to continue or resume residing in their own home. The purpose of the service is to ensure quality of life for the individual, while enabling them to retain their independence. Successful delivery of the service involves putting the person at the centre of the decisions about the way they live and the support that they want to receive.

This lot (330 service hours per week) will provide services to rural areas in the south of West Lothian i.e. Armadale and Blackridge, Whitburn and Blackburn, Fauldhouse and the Breich Valley. In addition, the successful provider may be asked to accept priority referrals from elsewhere in West Lothian.

Electronic call monitoring system as specified by the Council is a condition of the contract.

In accordance with provisions 74 — 76 of the Public Contracts (Scotland) Regulations 2015 for the award of contracts for social and other specific services, the Council is able to utilize the flexibility offered whilst complying with the EU Treaty principles of equal treatment and transparency.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2019
End: 30/09/2020
This contract is subject to renewal: yes
Description of renewals:

Subject to satisfactory operation and performance, West Lothian Council will have the option to extend for up to 2 further 12 month periods. Any period of extension will be at the sole discretion of West Lothian Council.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

A payment of 1 500 GBP will be made towards the cost of additional travel costs associated with the rural nature of this block contract.

In the event that a bidder is the most economically advantageous tender for both lots, they will be asked to express their preference. The contract is being designed to ensure that there is a different service provider for each lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Registration with the Care Inspectorate — Level 3 is a mandatory requirement. Where providers have no previous registration history, they will be required to provide evidence of a level 3 grade within the first 12 months of the contract commencement.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

List and brief description of selection criteria:

ESPD Q 4 B.5

Minimum insurance required is:

— employers liability 10 000 000 GBP (Ten Million GBP) subject to legislative requirements,

— professional indemnity 2 000 000 GBP (Two Million GBP),

— public liability 5 000 000 GBP (Five Million GBP) — employers should hold insurance at a minimum level of 5 000 000 GBP in line with current legislation unless specifically exempt.

Re ESPD Question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a failure score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 35- (minus) will not be considered as having met this criteria. If a tenderer has a failure score of less than 35, the tenderer may be required to submit their last 3 years accounts.

In the event that the tenderer is not required to publish accounts and therefore does not have a Dun and Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The Council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period.

It is recommended that candidates review their own Dun and Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun and Bradstreet Score does not reflect their current financial status, details of this should be provided complete with evidence of a good high street credit rating (the equivalent of Dun and Bradstreet score 35) from a recognised credit referencing agency. The Council will review any such information as part of the evaluation of tenderer’s financial status.

In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their tender submission is supported by a Parent Company Guarantee.

Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.

Bidders will also be requested to provide general yearly turnover for the previous 3 financial years.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Bidders are required to provide specific examples of carrying out similar services performed during the last 3 years.

Bidders are also required to provide point of contact details at stated respective organisations.

Please note that West Lothian Council reserve the right to request references without notifying yourself.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The provider must follow the requirements set out in this service specification and comply with all statutory requirements in the delivery of the service. Notwithstanding any conditions agreed in this service specification, all terms and conditions set out in the main full contract will apply.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 010-018895

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/07/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 08/07/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

In accordance with Section 67 (5) of the Public Contracts (Scotland) Regulations 2015, i.e. the cost element may also take the form of a fixed price or cost on the basis of which economic operators will compete on quality criteria only, the cost element is 18,00 GBP per hour.

With reference to ESPD question Q2B; complete information for all company directors, using home address.

Confidentiality: all information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except:

(i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information.

The tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such act and/or codes, the Authority shall adhere to the requirements of such act and/or codes in disclosing information relating to this Agreement, the project documents and the contractor;

(ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;

(iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts.

Additional Information within the invitation to tender for Quality Management and Health and Safety requirements can be found at the following link: https://www.westlothian.gov.uk/article/11428/Changes-to-Public-Procurement-Rules

The HSE website will be checked for breaches. Should West Lothian Council’s Health and Safety team not be satisfied with the outcome your tender will be rejected.

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

For further information regarding regulated procurements of OJEU threshold and above, please refer to Regulations 58 and 59 of The Public Contracts (Scotland) Regulations 2015.

Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected.

The buyer is using PCS-Tender to conduct this ITT exercise.

Where the provider presents as a charity, they must be able to evidence their charitable status and registration with the Office of The Scottish Charity Regulator (OSCR). This requirement includes organisations which are registered as charities in other legal jurisdictions such as England and Wales unless evidence is provided which indicates they are regarded by OSCR as being exceptional under the Charities and Trustees Investment (Scotland) Act 2005.

The successful bidders will be required to score more than 50 % of the total quality score.

(SC Ref:582384)

VI.4)Procedures for review

VI.4.1)Review body

West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
United Kingdom
Telephone: +44 1506281814
Fax: +44 1506281325Internet address: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/06/2019

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