Care and Support in Extra Care Housing Schemes West Sussex

Care and Support in Extra Care Housing Schemes West Sussex

2 lots in the east and the west of the county, totalling 10 housing schemes and 397 flats.


United Kingdom-Chichester: Health and social work services

2014/S 142-255435

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Sussex County Council
County Hall
For the attention of: Jez Rumsey
PO19 1RG Chichester
UNITED KINGDOM
Telephone: +44 3302224138
E-mail: jez.rumsey@westsussex.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The provision of care and support in extra care housing schemes.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: West Sussex.

NUTS code UKJ24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The contract term will be for an initial period of 2 years. However depending on the ongoing need, budget availability and contract performance the contract may be extended for a further period of 2 years at 12 monthly intervals, up to a maximum contract term of 4 years.
The annual value of these contracts is estimated to be approximately:
Lot 1: 900 000 GBP,
Lot 2: 1 050 000 GBP.
However no guarantee or commitment as to the initial or future value of any work arising from these contracts can be given.

II.1.6)Common procurement vocabulary (CPV)

850000009800000085300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

2 lots in the east and the west of the county, totalling 10 housing schemes and 397 flats.
Estimated value excluding VAT: 7 700 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 2 Lot title: West Sussex East

1)Short description

Provision of the services in the East of the county, full details available from the tender documentation.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

6 schemes with a total of 174 flats.
Estimated value excluding VAT: 4 100 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 1 Lot title: West Sussex West

1)Short description

Provision of the services in the West of the county, full details are available for the tedner documents.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

4 schemes totalling 213 flats.
Estimated value excluding VAT: 3 600 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

No.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: CQC registration with no current or pending failing outcomes.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)

— Browse to the eSourcing Portal: https://westsussex.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click ‘continue’,
— Enter your correct business and user details,
— Note the user-name you chose and click ‘Save’ when complete,
— You will shortly receive an e-mail with your unique password (please keep this secure).
2. Express an Interest in the tender:
— Login to the portal with the user-name/password,
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the ‘Express Interest’ button at the top of the page,
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT,
— There may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available).
You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the on-line help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documentation.
Minimum level(s) of standards possibly required: As detailed in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documentation.
Minimum level(s) of standards possibly required:
As detailed in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.8.2014 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.9.2014 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.7.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 9.9.2014 – 09:00
Place: West Sussex County Council
County Hall, West Street
PO19 1RG Chichester
UNITED KINGDOMChichester.

 

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This is a non-mandatory Contract Notice because the services required constitute Part B services for the purposes of the Public Contract Regulations 2006 and therefore this tender is not fully regulated by the Regulations. Neither a reference during or after the procurement process to the Regulations or the use of language or terminology common to the Regulations shall require the Authority to conduct a fully regulated tender in accordance with the Regulations.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.7.2014

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