Carers Breaks Service Huddersfield

Carers Breaks Service Huddersfield

Kirklees Council wishes to commission a service to provide carers’ breaks and emergency carers breaks within the Kirklees area.

United Kingdom-Huddersfield: Health and social work services

2019/S 158-391550

Social and other specific services – public contracts

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Council of the Borough of Kirklees
High Street
Huddersfield, West Yorkshire
HD1 2NF
United Kingdom
Contact person: Lyndon Peasley
Telephone: +44 1484221000
E-mail: lyndon.peasley@kirklees.gov.uk
NUTS code: UKE44
Internet address(es):Main address: http://www.kirklees.gov.uk

Address of the buyer profile: https://www.yortender.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.yortender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Carers Breaks

Reference number: KMCAS-134

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Kirklees Council (‘the Council’) wishes to commission a service to provide carers’ breaks and emergency carers breaks within the Kirklees area. This will be achieved by the provision of a service delivered to the person the carer cares for (‘Cared-for-Person’ or ‘Service User’). The tender will be divided into 2 lots:

Lot 1: Carers’ Breaks Service: the aim of this service will be to provide opportunities for eligible carers to experience a break by taking over their caring role and providing support directly to the cared-for person allowing the carer to achieve their identified outcomes;

Lot 2: Short Notice Emergency Carer Breaks: the aim of this service is to provide emergency carer breaks at short notice, to reduce pressure on carers when they are struggling to continue with their caring role.

II.1.5)Estimated total value

Value excluding VAT: 10 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

There will be a maximum of 2 contracts awarded for the provision of carers’s breaks services under this tender; 1 contract for each Lot.

Bidders can apply for 1 lot or both lots, and may be awarded contracts for 1 or both lots.

II.2)Description

II.2.1)Title:

Carers’ Breaks Service

Lot No: 1

II.2.2)Additional CPV code(s)

85323000
85320000
85000000

II.2.3)Place of performance

NUTS code: UKE44
Main site or place of performance:

Kirklees.

II.2.4)Description of the procurement:

Due to the anticipated value of the service, the contract will be awarded by a process akin to the competitive procedure with negotiation without further publication of a call for competition. Invitations to tender will be advertised and managed through the regional procurement portal, which is available at the address set out in Section I.1) of this Notice (www.yortender.co.uk). Interested economic operators for the service must express their interest in this opportunity via YORtender, by downloading the documentation and submitting their full tender response by the deadline detailed at Section lV.2.2) of this notice. Bidders should submit both their completed Selection questionnaires (SQ) and supplier submission document (full tender response) together by the deadline for initial tenders. Bidders should note that their tender responses will only be evaluated substantively once suitability of the bidders has been assessed in accordance with the selection criteria and minimum levels of suitability, as detailed in the SQ. Bidders who fail to satisfy the minimum requirements stipulated in the SQ will be eliminated from the process at this stage and their tender response will not be subject to further evaluation.

In order to identify the most economically advantageous tender which best meets the Council’s requirements the Council may elect to either:

— award the contract following the evaluation period without carrying out a negotiation period; or,

— commence the negotiation period and enter into negotiations with the bidders who have submitted tenders in order to improve the content of those tenders.

The Council reserves the right to only negotiate with the top three (3) scoring tenderers following evaluation of the initial tenders.

Kirklees Council (‘the Council’) wishes to commission a service to provide carers’ breaks within the Kirklees area. This will be achieved by the provision of a service delivered to the person the carer cares for (‘Cared-for-Person’ or ‘Service User’). For the purpose of this service specification a carer is someone who provides unpaid care support to a person or people of any age (i.e. adult or child) resident in the Kirklees administrative area requiring support because of physical disability; mental ill health; autism spectrum condition, sensory impairment; substance misuse; long-term condition; learning disability; or illness/problems usually associated with getting older for example frailty or dementia. The service will provide opportunities for eligible carers to experience a break by taking over their caring role and providing support directly to the cared-for-person allowing the carer to achieve their identified outcomes.

The contract is expected to commence on 1.4.2020 and expire on 31.3.2025, with an option to extend for a further period, or for successive periods, up to 31.3.2030.

The service is likely to be subject to the implications of the acquired rights directive EU2001/23/EC and the transfer of undertakings (protection of employment) regulations 2006 (SI 2006/246) (as amended) (‘TUPE’). However it is a matter for the economic operators to determine for themselves whether or not TUPE applies, and it is strongly recommended by the contracting authority that economic operators seek their own independent professional advice (including any legal, financial or actuarial advice) in this respect in order to fully understand the potential consequences of TUPE before compiling and submitting their tender. Some high level anonymised TUPE liability information is available from the contracting authority on receipt of a signed NDA, refer to the information and instructions document.

II.2.6)Estimated value

Value excluding VAT: 9 350 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in months: 120

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Carers’ Breaks Service

Lot No: 2

II.2.2)Additional CPV code(s)

85323000
85320000
85000000

II.2.3)Place of performance

NUTS code: UKE44
Main site or place of performance:

Kirklees.

II.2.4)Description of the procurement:

Due to the anticipated value of the service, the contract will be awarded by a process akin to the competitive procedure with negotiation without further publication of a call for competition. Invitations to tender will be advertised and managed through the regional procurement portal, which is available at the address set out in Section I.1) of this Notice (www.yortender.co.uk). Interested economic operators for the service must express their interest in this opportunity via YORtender, by downloading the documentation and submitting their full tender response by the deadline detailed at Section lV.2.2) of this notice. Bidders should submit both their completed Selection questionnaires (SQ) and supplier submission document (full tender response) together by the deadline for initial tenders. Bidders should note that their tender responses will only be evaluated substantively once suitability of the bidders has been assessed in accordance with the selection criteria and minimum levels of suitability, as detailed in the SQ. Bidders who fail to satisfy the minimum requirements stipulated in the SQ will be eliminated from the process at this stage and their Tender response will not be subject to further evaluation.

In order to identify the most economically advantageous tender which best meets the Council’s requirements the Council may elect to either:

— award the contract following the evaluation period without carrying out a negotiation period, or

— commence the negotiation period and enter into negotiations with the bidders who have submitted tenders in order to improve the content of those tenders. The Council reserves the right to only negotiate with the top three (3) scoring tenderers following evaluation of the initial tenders. Kirklees Council (‘the Council’) wishes to commission a service to provide short notice emergency carer breaks within the Kirklees area. This will be achieved by the provision of a service delivered to the person the carer cares for (‘Cared-for-Person’ or ‘Service User’). For the purpose of this service specification, a carer is someone who provides unpaid care support to a person or people of any age (i.e. adult or child) resident in the Kirklees administrative area, requiring support because of physical disability; mental ill health; autism spectrum condition, sensory impairment; substance misuse; long-term condition; learning disability; or illness/problems usually associated with getting older for example frailty or dementia. The aim of the service is to provide emergency carer breaks at short notice to reduce pressure on carers when they are struggling to continue with their caring role.

The contract is expected to commence on 1.4.2020 and expire on 31.3.2025, with an option to extend for a further period, or for successive periods, up to 31.3.2030.

The service is likely to be subject to the implications of the Acquired Rights Directive EU2001/23/EC and the Transfer of Undertakings (Protection of Employment) Regulations 2006 (SI 2006/246) (as amended) (‘TUPE’). However it is a matter for the economic operators to determine for themselves whether or not TUPE applies, and it is strongly recommended by the contracting authority that economic operators seek their own independent professional advice (including any legal, financial or actuarial advice) in this respect in order to fully understand the potential consequences of TUPE before compiling and submitting their tender. Some high level anonymised TUPE liability information is available from the contracting authority on receipt of a signed NDA, refer to the information and instructions document.

II.2.6)Estimated value

Value excluding VAT: 1 450 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in months: 120

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Council is currently identifying demand patterns for this service and will review the requirements of this service during the initial contract period. This review may result in a substantial increase or decrease to the hours of service operation and correlated changes to prices and targets. This change may include additional night-time provision.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

The minimum criteria for consideration of this contract is described in the selection questionnaire document, under the scoring and assessment section. Bidders will be assessed on their financial stability and previous experience of managing care services. Qualitative and financial criteria are outlined in the invitation to tender document, including minimum score thresholds for qualitative criteria. The Council reserves the right to exclude any bidder whom they deem to not satisfy any criteria outlined within the tender documentation (available from the address at 1.3 above). Applicants will pass/fail on the basis of being financially viable for the contract lot(s) tendered for. The rationale applied will be applicants being able to demonstrate that the net worth quoted on the latest year of their balance sheet is positive. Preference may be given to applicants who demonstrate an annual turnover of in excess of 1.5 times the annual total indicative value of the lot(s) tendered for.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Form of procedure

Procedure involving negotiations
IV.1.3)Information about framework agreement
IV.1.10)Identification of the national rules applicable to the procedure:

IV.1.11)Main features of the award procedure:

The Council intends to award the contract(s) to the bidder(s) offering the most economically advantageous tender in accordance with the evaluation criteria and weightings detailed in the invitation to tender document. Quality forms 70 % whilst price forms 30 % of the final score. The successful bidder(s) will be those which meets the minimum requirements in full, as stipulated in the selection questionnaire, and has the highest combined evaluation score (quality and price).

IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 30/09/2019
Local time: 13:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Bidders should note that the contract relates to services that fall under the ‘light touch’ regime of Regulations 74 to 77 of the PCR 2015. This procurement exercise will therefore be run in accordance with the PCR 2015 as they apply to ‘light touch’ services. While the Council is following a process similar to the competitive procedure with negotiation under the PCR 2015 neither that fact nor any other statements, acts or omissions of the Council in connection with this procurement exercise should be taken as indicating that the Council intends to be bound by the provisions of the PCR 2015 or the general principles of the treaty on the Functioning of the European Union to any greater extent than applies by law.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
N/a
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework), Regulation 87 (Standstill periods) and Chapter 6 (applications to court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority will incorporate a minimum ten (10) calendar day standstill period at the point that information on the award of the contract is communicated to economic operators. This period allows any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1) and I.3) of this notice above. If an appeal regarding the award of the contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The court may extend the time limited for starting proceedings where the court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the contract has not been awarded, the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the contract has been awarded, the court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ineffective.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/08/2019

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