Caretaking and Grounds Maintenance Services London

Caretaking and Grounds Maintenance Services London

This cleaning, care-taking and grounds maintenance services contract which has been spilt into 2 lots:
Lot 1 — Cleaning and Care-taking Services.

United Kingdom-London: Sewage, refuse, cleaning and environmental services

2014/S 249-442159

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Inquilab Housing Association
Somerville House, 50a Bath Road, Middlesex
For the attention of: Steffanie Dagg
TW3 3EE London
UNITED KINGDOM
Telephone: +44 8458645100
Fax: +44 8458645261

Internet address(es):

General address of the contracting authority: http://www.procurementforhousing.co.uk/what-we-do/procurement-services/

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA25767

Electronic access to information: www.mytenders.org

Electronic submission of tenders and requests to participate: www.mytenders.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Cleaning, Caretaking and Grounds Maintenance Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Middlesex.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This cleaning, care-taking and grounds maintenance services contract which has been spilt into 2 lots:
Lot 1 — Cleaning and Care-taking Services
This lot includes cleaning of the internal areas of housing blocks and making sure they are free of litter whilst also ensuring that the external communal areas are kept clean, litter and detritus free. The Contracting Authority will require specialist cleaning to sheltered housing schemes to ensure that the correct level of service is provided. There will also be the inclusion of some ancillary cleaning and other associated duties that may form part of this contract.
The residents have indicated to the Contracting Authority that the removal of bulk refuse and fly tipping (includes items such as black bags, refuse sacks, small pieces of furniture) from inside and outside residential blocks and on estates is very important.
Lot 2 — Grounds Maintenance Services
This lot will include cutting and maintenance of grassed areas, the collection of litter and leaves from all communal areas, weed control (hard and soft landscaped areas) and shrub, hedge and rose maintenance.
Tree management (including carrying out a tree survey) will also be included however, further information will be provided at Tender stage.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=145509

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems

II.1.6)Common procurement vocabulary (CPV)

90000000, 90900000, 90910000, 90911000, 90911300, 90911200, 90911100, 90914000, 90918000, 98341140, 77314000, 77211500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Scope: The cleaning, care-taking and grounds maintenance requirements that will form this contract have been split into 2 lots. The paragraphs below outline the key requirements for this contract.
Lot 1 — Cleaning and Care-taking Services
This lot includes cleaning of the internal areas of housing blocks and making sure they are free of litter whilst also ensuring that the external communal areas are kept clean, litter and detritus free. The Contracting Authority will require specialist cleaning to sheltered housing schemes to ensure that the correct level of service is provided. There will also be the inclusion of some ancillary cleaning and other associated duties that may form part of this contract.
The residents have indicated to the Contracting Authority that the removal of bulk refuse and fly tipping (includes items such as black bags, refuse sacks, small pieces of furniture) from inside and outside residential blocks and on estates is very important.
Lot 2 — Grounds Maintenance Services
This lot will include cutting and maintenance of grassed areas, the collection of litter and leaves from all communal areas, weed control (hard and soft landscaped areas) and shrub, hedge and rose maintenance.
Tree management (including carrying out a tree survey) will also be included however, further information will be provided at Tender stage.
Estimated value excluding VAT:
Range: between 540 500 and 584 500 GBP

II.2.2)Information about options

Options: yes
Description of these options: Contract Length: 3 years minimum and based on satisfactory performance will be extended for two 1 year extensions.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Cleaning and Care-taking Services

1)Short description

This lot includes cleaning of the internal areas of housing blocks and making sure they are free of litter whilst also ensuring that the external communal areas are kept clean, litter and detritus free. The Contracting Authority will require specialist cleaning to sheltered housing schemes to ensure that the correct level of service is provided. There will also be the inclusion of some ancillary cleaning and other associated duties that may form part of this contract.
The residents have indicated to the Contracting Authority that the removal of bulk refuse and fly tipping (includes items such as black bags, refuse sacks, small pieces of furniture) from inside and outside residential blocks and on estates is very important.

2)Common procurement vocabulary (CPV)

90000000, 90900000, 90910000, 90911000, 90911200, 90911300, 90914000, 90918000

3)Quantity or scope

This lot includes cleaning of the internal areas of housing blocks and making sure they are free of litter whilst also ensuring that the external communal areas are kept clean, litter and detritus free. The Contracting Authority will require specialist cleaning to sheltered housing schemes to ensure that the correct level of service is provided. There will also be the inclusion of some ancillary cleaning and other associated duties that may form part of this contract.
The residents have indicated to the Contracting Authority that the removal of bulk refuse and fly tipping (includes items such as black bags, refuse sacks, small pieces of furniture) from inside and outside residential blocks and on estates is very important.
Estimated value excluding VAT:
Range: between 210 000 and 250 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Grounds Maintenance Services

1)Short description

This lot will include cutting and maintenance of grassed areas, the collection of litter and leaves from all communal areas, weed control (hard and soft landscaped areas) and shrub, hedge and rose maintenance.
Tree management (including carrying out a tree survey) will also be included however, further information will be provided at Tender stage.

2)Common procurement vocabulary (CPV)

77211500, 77314000

3)Quantity or scope

This lot will include cutting and maintenance of grassed areas, the collection of litter and leaves from all communal areas, weed control (hard and soft landscaped areas) and shrub, hedge and rose maintenance.
Tree management (including carrying out a tree survey) will also be included however, further information will be provided at Tender stage.
Estimated value excluding VAT:
Range: between 330 500 and 334 500 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Outlined in the Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Outlined in the Tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(2) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
These are set out in the Pre Qualifying Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Minimum level(s) of standards possibly required: These are set out in the Pre Qualifying Questionnaire.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
These are set out in the Pre Qualifying Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

INQ/OPH/2014/001
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

28.1.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.2.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(MT Ref:145509).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address of the contracting authority of this contract notice. If an appeal regarding the award of a contract has not been successfully resolved the public contract regulations 2006 (SI 2006 No 5)provide aggrieved parties who have been harmed or at risk of harm by a breach of the rules to action in the high court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.12.2014

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