Carpentry Services Contract

Carpentry Services Contract

South Wales Police Authority requires a Carpentry Contractor to keep its sites and locations in a state of repair and condition which makes them fit for use for police operational and administrative purposes.

Provision of Carpentry Services

Procurer reference: ESTATES/TD1/2012 ITT35852
Value of tender: £Undisclosed
CONTRACT NOTICE – NON OJEU
Is this notice funded by the Welsh European Funding Office (WEFO)?
No
Contract Type
Works
SECTION I: CONTRACTING AUTHORITY
Name of the organisation
South Wales Police Authority – This tender will be carried out via E Tender Wales
Contact Name
Sian Gunner
Address
Police Headquarters, Cowbridge Road, Bridgend,
SECTION II: DETAILS OF THE CONTRACT
Type of works contract
Execution
Is it a framework agreement?
No
Title of the contract
Provision of Carpentry Services
Description of the contract

South Wales Police Authority requires a Carpentry Contractor to keep its sites and locations in a state of repair and condition which makes them fit for use for police operational and administrative purposes.

The Contractor will be required to work during a 37 hour normal working week between the core hours of 8:00 and 16:30 and will be required to work at various loactions within South Wales – Merthyr, Rhondda Cynon Taff, Bridgend, Neath and Port Talbot, Swansea and the Vale of Glamorgan. There will also be a requirement to repsond to urgent out of normal working hours callouts as necessary.

It is anticpated that the Contract will run from 15th June 2012 to 14th June 2013 with an option to extend for a further year until 14th June 2014.

Classification of contract (CPV codes)
45420000 – Joinery and carpentry installation work.
44230000 – Builders’ carpentry.

Contract Length
Period in month/s
12 months + 12 months
SECTION III: AWARD CRITERIA
Contract will be awarded based on:

Most economically advantageous tender in terms of:1. PRICE – 70%
2. RESPONSES TO TECHNICAL QUESTIONS WITHIN THE TENDER DOCUMENT – 30%


SECTION IV: Administrative Information
Instructions to suppliers

This tender will be carried out via the E Tender Wales web portal.

Please use the messaging tool within the etender website to inform us whether or not you intend to submit a tender (if not, please provide a brief reason), at least a week before the tenders are due to be returned.

The Authority will receive Tenders as detailed on the attached Schedules in accordance with the enclosed Conditions of Contract and subject to the Standing Orders of the Authority, a copy of which may be seen at:

www.south-wales.police.uk/en/content/cms/contact-us/procurement

Tenders which do not comply with the Conditions of Contract and the following Instructions will not be considered.

The submission of a Tender for the supply of Goods and/or Services set out in the attached Schedules shall be made only in accordance with the Tender Documents. The Authority shall not be bound by any variation, addition to or waiver of any condition contained in the Tender Documents except when specifically agreed in writing and signed by both parties.

Any enquiries relating to any part of this Tender should be made through the messaging tool within the etenderwales website. All questions will be logged and collated, and responses will be provided to all applicants via the messaging tool. The identity of applicants raising any questions will remain confidential. All clarification questions should be received via the etender website messaging facility by 12.00 midday on Friday May 25th 2012

Please ensure you provide all the required information as set out in each Questionnaire.

Please only provide the information that is required. Supplementary information that is not requested will not be taken into account when scoring/awarding the contract.

The information you provide will be relied upon as being complete, true and accurate. It will form the contract for the successful Tenderer. If any of the information given by your organisation is subsequently identified as being inaccurate this may exclude your organisation from further consideration.

This Tender must be fully completed even if you have previously submitted information. It is not sufficient to cross refer to previous responses.

Please complete this Tender and submit it in its entirety, together with all attachments, back through the xchangewales portal by 12:00 midday on Thursday May 31st 2012. Applicants should note that this is a web based system and due consideration should be given to the length of time it may take to upload any attachments through the portal. Documentation not submitted by the specified due date and time will be excluded from evaluation.

Do not leave your response until the last minutes/hours before the deadline (if you experience connection problems you will miss the deadline and your response may be deemed non-compliant and rejected by the Authority – always upload generic information early to avoid last minute time pressure).

Incomplete tenders will be rejected. Posted, Faxed or directly emailed Tenders will not be accepted.

The ‘Tender Requirements’ and Certificates contained within the tender document must be agreed by a person duly authorised to sign and bind the Tenderer and all information given in the Tender Documents to be completed by the Tenderer must be given by a person duly authorised to sign and bind the Tenderer.

The Authority shall be under no obligation to check that persons purporting to have authority to sign and bind any Tenderer have such authority. The Authority sh all be entitled to assume that all Forms of Tender are properly signed and that any information given in the Tender Documents to be completed by the Tenderer is properly given and is correct.

The Authority will not be responsible for, or pay for, expenses or losses which may be incurred by the Tenderer in the preparation of its Tender.

The Authority retains the discretion to disclose information in response to a request under the Freedom of Information Act 2000 (the “FOIA”), without the consent of the supplier. Any identification of confidential information is subject to the agreement of the Authority, who will judge whether the information is worthy of protection. Tenderers should avoid any information being identified as “in confidence”, “trade secret” or similarly restricted where such information is not confidential in nature.

Reference Number
ESTATES/TD1/2012 ITT35852
Deadline Date
31.05.2012
Deadline date refers to
RECEIPT OF TENDERS
Does this contract relate to a Project / Programme funded by EU funds?
No
Community Benefits do not apply to this contract

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