Case Management System Tender

Case Management System Tender

London Councils invites Tenders for the provision of a hosted Case Management System (CMS) to support the operation of the London Lorry Control Scheme.

United Kingdom-London: IT services: consulting, software development, Internet and support

2016/S 020-030577

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Councils
59 1/2 Southwark Street
London
SE1 0AL
UNITED KINGDOM
Contact person: Stephen Boon
Telephone: +44 2079349951
E-mail: TMtenders@londoncouncils.gov.uk
NUTS code: UKIInternet address(es):Main address: http://www.londoncouncils.gov.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.londoncouncils.gov.uk/who-we-are/about-us/tenders-and-expressions-interest
Additional information can be obtained from another address:
Stephen Boon
TMtenders@londoncouncils.gov.uk
London
SE1 0AL
UNITED KINGDOM
Contact person: Stephen Boon
E-mail: TMtenders@londoncouncils.gov.uk
NUTS code: UKIInternet address(es):Main address: http://www.londoncouncils.gov.uk/
Tenders or requests to participate must be submitted to the following address:
Frank Smith, Director of Corporate Resources
59 1/2 Southwark Street
London
SE1 0AL
UNITED KINGDOM
Contact person: Stephen Boon
E-mail: TMtenders@londoncouncils.gov.uk
NUTS code: UKIInternet address(es):Main address: http://www.londoncouncils.gov.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Invitation to Tender for the Provision of a Case Management System for the London Lorry Control Scheme.

II.1.2)Main CPV code

72000000

II.1.3)Type of contract

Services

II.1.4)Short description:

London Councils invites Tenders for the provision of a hosted Case Management System (CMS) to support the operation of the London Lorry Control Scheme (LLCS). Detailed requirements for the system and hosted service are set out in the ITT. The contract is for an initial period of 3 years, with an option, subject to agreement by London Councils, to extend the initial period by further yearly periods not exceeding a further 2 years in aggregate.

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

London Councils invites Tenders for the provision of a hosted Case Management System (CMS) to support the operation of the London Lorry Control Scheme (LLCS). Detailed requirements for the system and hosted service are set out in the ITT. The contract is for an initial period of 3 years, with an option, subject to agreement by London Councils, to extend the initial period by further yearly periods not exceeding a further 2 years in aggregate. The London Lorry Control Scheme (LLCS) controls the movement of heavy goods vehicles (HGV) over 18 tonnes maximum gross weight, at night and during the weekend. The scheme is in place to help minimise disruption and noise pollution in residential areas during unsocial hours through the restricted use of roads. The LLCS regulations are set out in the Greater London (Restriction of Goods Vehicles) Traffic Order 1985 London Local Authorities and Transport for London Act 2003, which applies in all 31 of the 32 London boroughs (Barnet is excluded) and the City of London. It allows for the control of HGV movement at night and at weekends for defined ‘Prescribed Hours’. Currently, 29 of the boroughs allow London Councils to enforce the LLCS on their roads. 14. London Councils is seeking a CMS to be provided as a hosted service, in accordance with the requirements for the system and hosted service that are set out in the ITT. The CMS will allow EOs to efficiently and effectively transfer details of observed vehicles onto the system, which should then cross-reference against the permissions database and DVLA records to indicate whether it is necessary to issue a (PCN) and where appropriate to enable requests for further information. Bidders should note that unlike other PCN-based enforcement schemes, such as parking control, under the LLCS PCNs can be issued to both the driver and the registered keeper, i.e. the haulier. The CMS must have the capability to manage and process PCNs electronically and provide specific management reports to support the system functionality. Bidders should include with their tenders an option, which London Councils may or may not take up, to provide data capture and transfer of enforcement activities using automatic number plate recognition (ANPR) software and hand-held mobile devices. Requirements for this option are set out at Section D2 para ii of the ITT.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract is for an initial period of 3 years, with an option, subject to agreement by London Councils, to extend the initial period by further yearly periods not exceeding a further 2 years in aggregate.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Bidders should include with their tenders an option, which London Councils may or may not take up, to provide data capture and transfer of enforcement activities using automatic number plate recognition (ANPR) software and handheld mobile devices. Requirements for this option are set out at Section D2 para ii of the ITT.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See ITT and PQQ.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

See ITT.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/03/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 10/03/2016
Local time: 09:00
Place:

London Councils, 59 1/2 Southwark Street, London, SE1 0AL.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Spencer Palmer,
London Councils, 591/2 Southwark Street
London
SE1 0AL
UNITED KINGDOM
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

London Councils will incorporate a minimum of 10 working days standstill period at the point at which the information on the award of contract is communicated to tenderers. After which, if there is not a legal challenge the contract will be incepted.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/01/2016

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