Cash Collection Service Contract Derbyshire

Cash Collection Service Contract Derbyshire

The council is seeking to procure a cash management service from a security industry authority approved contractor.

United Kingdom-Matlock: Security, fire-fighting, police and defence equipment

2019/S 148-364601

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Derbyshire Dales District Council
Town Hall
Matlock
DE4 3NN
United Kingdom
Contact person: Miss Carolyne Knott
Telephone: +44 1629536874
E-mail: carolyne.knott@derbyshire.gov.uk
NUTS code: UKF1
Internet address(es):Main address: http://www.derbyshiredales.gov.uk/

Address of the buyer profile: https://www.eastmidstenders.org/

I.1)Name and addresses

Derbyshire County Council
County Hall
Matlock
DE4 3AG
United Kingdom
Contact person: Carolyne Knott
E-mail: carolyne.knott@derbyshire.gov.uk
NUTS code: UKF1
Internet address(es):Main address: https://www.derbyshire.gov.uk/

Address of the buyer profile: https://www.sourcederbyshire.co.uk/

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.eastmidstenders.org/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.eastmidstenders.org/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

DDP031 Provision of Cash Collection Service

Reference number: DN426115

II.1.2)Main CPV code

35000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council is seeking to procure a cash management service from a security industry authority approved contractor to consist of the collection, counting, reconciliation and banking of monies from designated Council Offices, ‘pay and display’ car park ticket machines and public conveniences entry turnstiles in the District of Derbyshire Dales, to provide a change facility for the annual Matlock Bath Illuminations event and to provide a cash collection service from Matlock Bath Illuminations event.

The contract is being let as 2 lots as detailed below (Bidders may bid for 1 or more lots.):

Lot 1:

— cash collection from Council Offices,

— cash collections from car park pay and display machines,

— cash collection from public conveniences, and

— collection and delivery of envelopes between office and satellite points.

Lot 2:

— provision of a cash float to the Matlock Bath Illuminations.

Cash Collection from Matlock Bath Illuminations.

II.1.5)Estimated total value

Value excluding VAT: 840 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 1

Lot No: 1

II.2.2)Additional CPV code(s)

35000000 – AA01
66000000

II.2.3)Place of performance

NUTS code: UKF1

II.2.4)Description of the procurement:

— cash collection from Council Offices,

— cash collections from car park pay and display machines,

— cash collection from public conveniences, and

— collection and delivery of envelopes between office and satellite points.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 10
Price – Weighting: 90

II.2.6)Estimated value

Value excluding VAT: 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

There is an option to extend this contract for up to 2 additional years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2

Lot No: 2

II.2.2)Additional CPV code(s)

35000000

II.2.3)Place of performance

NUTS code: UKF1

II.2.4)Description of the procurement:

— provision of a cash float to the Matlock Bath Illuminations,

— cash collection from Matlock Bath Illuminations.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 10
Price – Weighting: 90

II.2.6)Estimated value

Value excluding VAT: 36 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

There is an option to extend this contract for up to 2 additional years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Security industry approved contractor.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/08/2019
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 30/08/2019
Local time: 11:00
Information about authorised persons and opening procedure:

Senior Officers of the Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Derbyshire County Council
Chatsowrht Hall
Matlock
DE4 3FW
United Kingdom
E-mail: michelle.smith@derbyshire.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

30/07/2019

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