Cash Collection Service Tender – Stirling

Cash Collection Service Tender – Stirling

Stirling Council is looking for suitably qualified contractor to provide the provision of safe, secure cash collection service.

United Kingdom-Stirling: Transport services (excl. Waste transport)

2018/S 144-329452

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Stirling Council
Strategic Procurement, Old Viewforth
Stirling
FK8 2ET
United Kingdom
Telephone: +44 1786233384
E-mail: leishmanj@stirling.gov.uk
NUTS code: UKM77Internet address(es):Main address: http://www.stirling.gov.uk/procurement

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00146

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cash Collection Service

Reference number: SC1718-0089

II.1.2)Main CPV code

60000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Stirling Council is looking for suitably qualified contractor to provide the provision of safe, secure cash collection service including car parking coinage, schools cash and cheque collection and collection of cash and cheques from other various council buildings depositing cash with Council’s bank.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

66112000
60000000
79710000
66110000

II.2.3)Place of performance

NUTS code: UKM77
Main site or place of performance:

Stirling Council Area and it’s boundaries

II.2.4)Description of the procurement:

Safe, secure cash collection Cash Collection Service including car parking coinage, schools cash and cheque collection and collection of cash and cheques from other various council buildings.

Contract aims and objectives include the following:

Requirements Nº 1 – Stirling Council Offices and Schools – Cash Collection

Requirements Nº 2 – Stirling Council Pay and Display Parking Machines

The “Cash Collection Schedule” within the ITT contains the establishment’s information and pick up frequency. The requirements have been structured to reflect the organisations main cash collection / delivery activities.

This is for information only and may be subject to change at the Council discretion. The actual establishments, frequency and route details will be agreed with the successful Service provider. However any buildings may be added or deducted from the schedule.

All employees deployed to undertake activities requiring Security Industry Authority ‘SIA’ Licensing (or equivalent) (must be in possession of valid licence(s) and must display them at all times when undertaking activities relating to the contract).

All vehicles owned by the Service Provider must be road worthy and comply with all relevant statutory legislation including the Road and Traffic and Transport Act and Health and Safety at Work Act 1974. The Service Provider will be deemed to have satisfactory themselves in respect of what documentation is required in relation to certificated / licences and must maintain records of inspections and maintenance in relation to legislation.

The Service Providers must have an operator’s licence in respect for all vehicles over 3,5 tonnes. The operator’s licence number must be stated within the ITT — ESPD section 5 of this tender.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Service Delivery and appproach / Weighting: 35
Quality criterion – Name: Key Performance Indicators / Weighting: 20
Quality criterion – Name: Contract Mobilisation / Weighting: 10
Quality criterion – Name: Business Continuity / Weighting: 10
Quality criterion – Name: Contract Management / Weighting: 10
Quality criterion – Name: Exit Strategy / Weighting: 5
Quality criterion – Name: Fair working practicies / Weighting: 5
Quality criterion – Name: Community Benefits/Sustainability / Weighting: 5
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Contract duration is 3 years, with the option to extend for 2 x 12 month possible extensions at the sole discretion of the Council. This a recurring Council need/requirement.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Part IV: Selection criteria – A: Suitability – Question 4A.1 to 4A.2.3

Contract Specific Mandatory Criteria –

Tenderers must comply with the following codes of practice. Please provide details below and include within your tender submission or if available electronically please indicate.

— BS7872 – Code of Practice for Operation of Cash in Transit or equivalent

— BS7858 – Code of Practice for Security Screening of Personnel employed in a Security Environment or equivalent

Tenderers must be a member of the British Security Industry Association or equivalent; this is the trade association for the professional security industry

In the UK. All employees deployed to undertake activities requiring Security Industry Authority ‘SIA’ Licensing (or equivalent).

Service Providers must have an operator’s licence in respect for all vehicles over 3.5 tonnes

III.1.2)Economic and financial standing

List and brief description of selection criteria:

— Part IV: Selection criteria – B: Economic and financial standing

4B.1 –

Tenderers are required to have a minimum “general” annual turnover of 80,000 GBP for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition. Where this information is not available due to a new company being established a business plan should be provided demonstrating how the organisation will meet the annual turnover requirement.

Part IV: Selection criteria — B: Question 4B.4 – Tenderers will be required provide the following information in response to 4B.4:

— Liquidity ratio for Current Year =

— Liquidity ratio for Prior Year =

The formula for calculating a Tenderer’s liquidity ratio is (current assets – stock or work in progress) divided by current liabilities. This is commonly known as the ‘Acid Test Ratio’. The acceptable range for each financial ratio is greater than 0.8. Where a Tenderer’s Liquidity ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

Part IV: Selection criteria — B: Economic and financial standing –

Question 4B.5 — Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

a) Employers (Compulsory) Liability Insurance — 10 000 000 GBP

b) Public Liability Insurance — 5 000 000 GBP

c) Professional Indemnity — 2 000 000 GBP

d) Motor Vehicle insurance — must be in name of cash collection company.

Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

All contractors and sub-contractors must be suitably qualified in relation to the works carried out as detailed within this tender.

Part IV: Selection Criteria – C: Technical and Professional Ability

4C.1.2 – Bidders are required to provide two relevant examples of similar service contracts carried out during the last three years.

4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

If sub-contractors are proposed to assist in the delivery of the service, please complete the relevant sections of the European Single Procurement Document (ESPD).

If applying on behalf of a consortium, please list the names and addresses of all other members of the consortium within the ESPD. Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation.

You should advise us if you are involved in more than one bid for this opportunity.

Part IV: Selection Criteria – D: Quality and Environmental Management

4D.1

Quality Management Procedures

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001, or equivalent, as set out in the ITT documentation.

Health and Safety Procedures

The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, or equivalent, as set out in the ITT documentation.

4m. You must meet any health and safety requirements placed upon you by law.

4D.2 – 1 The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, or equivalent, as set out in the ITT documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/08/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/12/2018

IV.2.7)Conditions for opening of tenders

Date: 31/08/2018
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3, 4 or 5 years depending on extension options

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Exclusion Grounds

Part III: Section A, B, C & D

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015 [for above OJEU threshold)/8 and 9 of the Procurement (Scotland) Regulations 2016 (below OJEU threshold).

You should advise us if you are involved in more than one bid for this opportunity.

Bidders should note that the deadline for expressions of interest is 14:00 noon on 24.8.2018 and the deadline for actual submission of tenders is 31.8.2018.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is project_10691 – Cash Collection. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows:

(SC Ref:547998)

VI.4)Procedures for review

VI.4.1)Review body

Stirling Council
Strategic Procurement, Old Viewforth
Stirling
FK8 2ET
United Kingdom
Telephone: +44 1786233384Internet address: http://www.stirling.gov.uk/procurement
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

25/07/2018

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