Cash Collection Services at English Heritage Properties

Cash Collection Services at English Heritage Properties

English Heritage is looking to procure a provider of secure cash in transit and associated services. The contract has been divided into regional lots.

United Kingdom-Swindon: Courier services

2014/S 241-424296

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

English Heritage
The Engine House
SN2 2EH Swindon
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/english-heritage

Address of the buyer profile: https://in-tendhost.co.uk/english-heritage

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Cash Collection Services at English Heritage Properties.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: English Heritage properties and sites.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

English Heritage is looking to procure a provider of secure cash in transit and associated services.
The contract has been divided into regional lots. Bidders may bid for 1 or more lots (including for all lots).
The nature of our business requires a seasonal approach to service delivery and quality. A variable collection schedule will be required to reflect the number of visitors to the individual attractions and the amount of cash requiring collection. The Service provider will need to provide service excellence against agreed service schedules. The Service Provider will collect cash from multiple sites managed by English Heritage and securely process it into the English Heritages Bank account (the bank is HSBC).
When processing cash into the Bank, the Service Provider shall adhere to the Banks cash processing conditions. Approximately 70 % of the sites require services throughout the year, with the remainder only requiring servicing between April and October each year. Approximately 75 % of sites will require a change delivery service.
English Heritage expects, as a result of this tendering exercise, to appoint a Service Provider, or Service Providers for its cash-in-transit and processing requirements (cash collection and processing). It is expected that the Service Provider(s) will collect cash from the multiple sites and, on the same day, securely process into a bulk cash processing centre approved by the HSBC Bank. When processing cash into the HSBC cash collection centre, the Service Provider shall adhere strictly to all relevant conditions imposed by the bank.
The contract will commence on 1.4.2015 and finish on 31.3.2018. There will be the option to extend for 2 further 1 year periods.

For further information and to express interest in this opportunity please visit https://in-tendhost.co.uk/english-heritage/aspx/Home

II.1.6)Common procurement vocabulary (CPV)

64120000, 79710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 400 000 and 700 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2015. Completion 31.3.2018

Information about lots

Lot No: 1Lot title: Cash Collection Services for English Heritage properties in the West of England

1)Short description

Cash Collection and change delivery services for our properties and sites in the West of England.

2)Common procurement vocabulary (CPV)

64120000, 79710000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Cash Collection Services at English Heritage sites in London and the East of England

1)Short description

Provision of cash collection and change delivery services at our sites and properties in London and the East of England.

2)Common procurement vocabulary (CPV)

64120000, 79710000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Cash Collection Services at English Heritage sites in the South East of England

1)Short description

Provision of cash collection and change delivery services at our sites and properties in the South East of England.

2)Common procurement vocabulary (CPV)

64120000, 79710000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: Cash Collection Services at Stonehenge

1)Short description

Provision of cash collection and change delivery services at Stonehenge Visitors Centre.

2)Common procurement vocabulary (CPV)

64120000, 79710000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Cash Collection Services at English Heritage sites in the North of England

1)Short description

Provision of cash collection and change delivery at our sites and properties in the North of England.

2)Common procurement vocabulary (CPV)

64120000, 79710000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

P/REF 00000069

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.1.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 31.1.2015

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.12.2014

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