Cash in Transit Services Leicester

Cash in Transit Services Leicester

Emptying of car park and on street parking pay-and-display ticket machines, and the secure transit of cash to the Council’s central cash office.

United Kingdom-Leicester: Security services

2015/S 147-271412

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leicester City Council
Procurement Services, City Hall (4th Floor), 115 Charles Street
For the attention of: Ms Claire Naik
LE1 1FZ Leicester
UNITED KINGDOM
Telephone: +44 1164544024
E-mail: claire.naik@leicester.gov.uk

Internet address(es):

General address of the contracting authority: www.leicester.gov.uk

Address of the buyer profile: https://www.eastmidstenders.org/index.html

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Cash in Transit Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Leicester City Council requires cash collection from Schools, Car Parks and other establishments (such as leisure centres) located throughout the City of Leicester.
Services include:
Emptying of car park and on street parking pay-and-display ticket machines, and the secure transit of cash to the Council’s central cash office.
Delivery of change floats for a relatively small number of establishments, mostly museums and leisure centres.
Cash delivered to the Council’s central Cash Office will be collected each working afternoon and securely delivered on the following banking day to the cash centre nominated by the Council.
Emptying of car park and on street parking pay-and-display ticket machines, and the secure transit of cash to the Council’s central cash office.

NUTS code UKF2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Key objectives:
The Council is keen to increase efficiency within the service as well as reduce costs, therefore council is keen to explore with contractors more efficient and different ways of service delivery.
Social Value:
Carbon omissions: details of your vehicles you use including age, type and energy (fuel) emissions and life cycle costs will need to be provided.
The service is divided into lots and tenderers can apply for 1 or more lots.
Lot 1 Information:
Collect monies from LCC establishments and deposit at the Council’s Cash Office
There will be approximately 400 individual collections per week, mainly between Monday and Friday. This number of collections will reduce by about 40 % during school holidays.
Emptying of car park and on street parking pay-and-display ticket machines, and the secure transit of cash to the Council’s central cash office. About 250 machines are installed, some of which require emptying six times per week, and others fewer (approximately 330 collections per week overall.
Delivery of change floats for a relatively small number of establishments — mostly museums and leisure centres.
Lot 2 Information:
Collect processed monies from the Council’s Cash Office and deposit at the Council’s authorised Cash Centre each working afternoon and securely delivered on the following banking day to the cash centre nominated by the Council to enable funds to be credited to the relevant bank account on that day.
Contract Considerations:
Contract length, possible extension; This Public Contract is intended to commence on the 1.11.2015.
For Information purposes only:
It is Council’s preliminary view that TUPE Regulations may apply in respect of this Contract. However, Tenderers will need to reach their own conclusion as to whether or not TUPE applies.
Further information can be found in the ITT documents.

II.1.6)Common procurement vocabulary (CPV)

79710000, 60100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 670 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Tenderers are invited to include innovation within their proposals as additional options for delivery of the services.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Cash Collection

1)Short description

Collect monies from LCC establishments and deposit at the Council’s Cash Office. Delivery of change float service provided by LCC to various LCC establishments.
Sub-lot 1.1: Schools
Sub-lot 1.2: Car Parks/Pay and Display Machines
Sub-lot 1.3: Other Establishments.

2)Common procurement vocabulary (CPV)

79710000, 60100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Collection and Deposit of Monies

1)Short description

Collect processed monies from the Council’s Cash Office and deposit at the Council’s authorised Cash Centres.

2)Common procurement vocabulary (CPV)

79710000, 60100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Yes
As set out in the Tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Tender documents.
Minimum level(s) of standards possibly required:
As set out in the Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PAN1051

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

13.8.2015 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.7.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 27.8.2015 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

File reference number attributed to the contracting authority: PAN1051
Leicester City Council reserves the right to accept variant bids that meet the specification requirements and are additional options providing innovative solutions to the service description.
The option to extend will be for up to a maximum of 2 years, renewable on an annual basis after 36 months.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with the Public Contract Regulations 2015 (SI 102) (the regulations) the School will operate a standstill period of not less than 10 days between notifying contractors of its intent to award the contract and the award of the contract. Any appeal during this period shall be addressed to:
City Barrister and Head of Standards, Leicester City Council, 16 New Walk, Leicester LE1 6UB, UK.
If the appeal is not successfully resolved contractors may commence legal action for breach of duty in the High Court in accordance with Regulation 92, within 30 days of the date when grounds for stating proceedings first arose.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.7.2015

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