Cash Security Services for Derby City Council

Cash Security Services for Derby City Council

Derby City Council requires a secure cash collection and delivery service in line with requirements listed in the Specification and in Appendix Five. All sites are within the City of Derby.

REFERENCE TD0917

TD0917 Cash Security Services
Awarding body Derby City Council

EST. START DATE: 01/07/2015
EST. END DATE: 30/06/2020

Description

Derby City Council requires a secure cash collection and delivery service in line with requirements listed in the Specification and in Appendix Five. All sites are within the City of Derby.

The Council requires a Contractor (or Contractors) who is able to meet tight timetables of collection from sites, and has a robust “back office” to ensure monies are paid into bank within 24 hours of collection.

The requirement will primarily be for scheduled, weekday collections. However the successful contractor(s) will be required to make some collections at weekends and on Bank Holidays, and to meet sites’ requirements for ad-hoc collection.

The requirement is split into three Lots, and contractors may bid for any or all Lots:
• Lot One: “Cash In Transit” – collection of cash and cheques from various sites and delivery to bank, and delivery of cash to various sites
• Lot Two: “Bulk Cash Processing” – collection, counting and processing of cash, primarily from car parking machines but also from other sites as required
• Lot Three: “Cash Collection for School Meals Package”- collection of cash and cheques and delivery to bank for specific schools which are part of the Council’s School Meals Package

The initial contract period for Lots One and Two is one year; the contract shall commence on 1st July 2015 and expire 30th June 2016.
The initial contract period for Lot Three is sixteen months; the contract shall commence on 1st July 2015 and expire 31st October 2016.

For all Lots, the contractor is required to go live in delivery of services from 1st July 2015.

Please note, suppliers wishing to express interest and obtain the documentation, must do so by 12:00 on Thursday 2nd April. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 12.00 (midday) on Friday 10th April. The ‘apply online’ link in the bottom right hand corner of this notice, this will transfer you to the Councils e-procurement system https://www.eastmidstenders.org where you can express interest and obtain the documents, (please note we will only accept expressions of interest through the e-procurement system)

Additional information

Contract Type One off
Procurement Process Open Tender
Option to extend There will be an option to extend the contracts for Lots One and Two for a further four years in annual increments, subject to satisfactory performance and business need. Maximum contract period therefore five years, to expire 30th June 2020. There will be an option to extend the contract for Lot Three for a further two years in annual increments, subject to satisfactory performance and business need. Maximum contract period therefore three years and four months, to expire 31st October 2018.
Estimated ValueTEXT DESCRIPTION
Category Security, Cash Collection,
CPV codes 79000000,
Suitable for SME YES

DOCUMENT AVAILABLE UNTIL

2 April 2015

23 days

SUBMISSION RETURN BY

10 April 2015

about 1 month

EXTEND CONTRACT OPTIONS:

There will be an option to extend the contracts for Lots One and Two for a further four years in annual increments, subject to satisfactory performance and business need. Maximum contract period therefore five years, to expire 30th June 2020. There will be an option to extend the contract for Lot Three for a further two years in annual increments, subject to satisfactory performance and business need. Maximum contract period therefore three years and four months, to expire 31st October 2018.

CONTACT DETAILS

Derby City Council
James West
Council House,
Corporation Street,
Derby DE1 2FS

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