Cash in Transit and Cash Processing Services

Cash in Transit and Cash Processing Services

Translink (Comprising of Citybus Ltd, Northern Ireland Railways Co Ltd and Ulsterbus Ltd) and including Northern Ireland Transport Holding Company (NITHC) (known as ‘The Group’) are seeking to appoint a service provider(s) to provide a Cash in Transit (CIT) service for all Group locations and Cash Processing only for NITHC meeting all specific requirements at both a management and operational level.

UK-Belfast: deposit services

2012/S 145-242821

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Translink
3 Milewater Road
For the attention of: Marcia Clarke
BT3 9BG Belfast
UNITED KINGDOM
Telephone: +44 2890354076
E-mail: marcia.clarke@translink.co.uk

Internet address(es):

General address of the contracting entity: www.translink.co.uk

Address of the buyer profile: http://translink.co.uk/Corporate/Procurement/

Further information can be obtained from: e-Sourcingni
Internet address: www.e-sourcingni.bravosolution.co.uk

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: e-Sourcingni
Internet address: www.e-sourcingnibravosolution.co.uk

Tenders or requests to participate must be sent to: e-Sourcingni
Internet address: www.e-Sourcingni.bravosolution.co.uk

I.2)Main activity

Railway services
Urban railway, tramway, trolleybus or bus services
I.3)Contract award on behalf of other contracting entities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

Cash in Transit and Cash Processing Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

Translink (Comprising of Citybus Ltd, Northern Ireland Railways Co Ltd and Ulsterbus Ltd) and including Northern Ireland Transport Holding Company (NITHC) (known as ‘The Group’) are seeking to appoint a service provider(s) to provide a Cash in Transit (CIT) service for all Group locations and Cash Processing only for NITHC meeting all specific requirements at both a management and operational level.
The cash collection (including coin, note and cheque lodgements) requirement will vary across the Group with frequencies based on the size of location, seasonality and cash-flow generated. In addition there is a range of lodgement types within the Translink Group which require a tailored collection arrangement as part of the overall CIT service.
It is expected that the Service Provider(s) will provide the following services for the Group as follows:
— collect cash takings from those Translink locations and deliver for processing to the Bank of Ireland Cash Management & Processing Centre, Heron Road Belfast – LOT 1.
Or.
— collect and deliver NITHC deposits to the Service Providers secure cash processing centre – LOT 2.
Takings are to be delivered on the same day of collection or next working day basis (subject to the location and agreement with Group). The additional cash handling/processing service applies only to NITHC cash deposits which require takings to be counted and paid into a specified Group bank account within 2 business days from collection.
Please note that service providers may apply for Lot 1 and/ or Lot 2. No splitting of lots will be considered.
The Group reserve the right to award this requirement as a single contract or two individual contracts.
During the contract period the overall service requirement for the Group may be subject to change including but not limited to the collection frequencies, time windows and additional services such as key holding.
It is expected that the Service Provider(s) shall be a member of the British Security Industry Association and have other relevant security industry standards and licences.
Please refer to PQQ (Pre Qualification Questionnaire) for further details.
II.1.6)Common procurement vocabulary (CPV)

66112000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT
Range: between 750 000 and 1 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Duration of Contract is anticipated to be 3 years initially with 2 options to extend – each option being a period of 1 year.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable contracts, estimated time-frame for subsequent calls for competition:
in months: 60 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Cash in Transit – Translink

1)Short description:

The cash collection (including coin, note and cheque lodgements) requirement will vary across the Group with frequencies based on the size of location, seasonality and cash-flow generated. In addition there is a range of lodgement types within the Translink Group which require a tailored collection arrangement as part of the overall CIT service.
It is expected that the Service Provider(s) will provide the following services for the Group as follows:
— collect cash takings from those Translink locations and deliver for processing to the Bank of Ireland Cash Management & Processing Centre, Heron Road Belfast – LOT 1.
2)Common procurement vocabulary (CPV)

66112000

3)Quantity or scope:

Takings are to be delivered on the same day of collection or next working day basis (subject to the location and agreement with Group).
5)Additional information about lots:

Please note that service providers may apply for Lot 1 and/ or Lot 2. No splitting of lots will be considered.
The Group reserve the right to award this requirement as a single contract or two individual contracts.
Lot No: 2 Lot title: Cash in Transit and Cash Processing Services NITHC

1)Short description:

The cash collection (including coin, note and cheque lodgements) requirement will vary across the Group with frequencies based on the size of location, seasonality and cash-flow generated. In addition there is a range of lodgement types within the Translink Group which require a tailored collection arrangement as part of the overall CIT service.
2)Common procurement vocabulary (CPV)

66112000

3)Quantity or scope:

It is expected that the Service Provider(s) will provide the following services for the Group as follows:
— collect and deliver NITHC deposits to the Service Providers secure cash processing centre – LOT 2.
Takings are to be delivered on the same day of collection or next working day basis (subject to the location and agreement with Group). The additional cash handling/processing service applies only to NITHC cash deposits which require takings to be counted and paid into a specified Group bank account within 2 business days from collection.
5)Additional information about lots:

Please note that service providers may apply for Lot 1 and/ or Lot 2. No splitting of lots will be considered.
The Group reserve the right to award this requirement as a single contract or two individual contracts.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: These will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk.

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

Translink File Reference 007_0152_12
Bravo Project Reference 8804
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time limit for receipt of tenders or requests to participate

31.8.2012 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 60 months
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Let’s work together:
Follow us on Twitter at www.twitter.com/TranslinkB2B for opportunites worth 30 000 GBP or more.

Check out our website at www.translink.co.uk/Corporate/Procurement/.

Participate in tenders at www.e-sourcingni.bravosolution.co.uk.

1. Browse to the eSourcing portal: www.e-sourcingni.bravosolution.co.uk

2. Click the “Click here to register” link;
3. Accept the terms and conditions and click “continue”;
4. Enter your correct business and user details;
5. Note the username you chose and click “Save” when complete;
6. You will shortly receive an email with your unique password (please keep this secure);
7. Login to the portal with the username/password;
8. Click the “PQQs Open to All Suppliers” link (these are PQQs open to any registered supplier);
9. Click on the relevant PQQ to access the content;
10. Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. This will move the PQQ over to the “My PQQs” page (this is a secure area reserved for your projects only);
11. Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box on the left-hand side of the page;
12. You can now Reply or Reject (please give a reason if rejecting);
13. Note the deadline for completion, then follow the onscreen instructions to complete the PQQ.
If you require any further assistance the BravoSolution help desk is available Mon – Fri (8:00am – 6:00pm) on:
— Email: help@bravosolution.co.uk,

— Phone: uk +44 8003684850 Phone (outside UK): +44 2033496601.
Note: Do not leave completing your PQQ/ITT response until the last minute, late responses shall be rejected. The contracting authority reserves the right not to award any contract as a result of this competition.
About Translink:
Throughout the documentation, both “Translink” and “Group” refer to the same corporate entities. Both shall be taken to comprise the Northern Ireland Transport Holding Company (NITHCO) in addition to its main operating subsidiaries Citybus Ltd, Northern Ireland Railways Company Ltd and Ulsterbus Ltd.
Translink provide integrated public transport across Northern Ireland. The organisation is one of Northern Ireland’s largest employers with approximately 4 000 employees and a turnover in excess of 168m GBP. Over 81 000 000 passenger journeys are made on Translink services each year.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Please see section V1.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Translink will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

Please see section V!.4.2

VI.5)Date of dispatch of this notice:

25.7.2012