Cashless Catering Systems Framework

Cashless Catering Systems Framework

This procurement is intended to establish a framework agreement for the supply, delivery, installation and support of online payment and engagement solutions and cashless catering systems.

REFERENCE 978_15

978_15 Online Payment Solutions and Cashless Catering Systems Framework
Awarding body ESPO

EST. VALUE

£1,000,000

EST. START DATE: 01/07/2015
EST. END DATE: 30/06/2017

Description

This procurement is intended to establish a framework agreement for the supply, delivery, installation and support of online payment and engagement solutions and cashless catering systems for use mainly in schools and education establishments. Please note however this framework will not be limited to education based customers.
The framework will be split into two lots:
Lot 1 will include provision of solutions for the facilitation and secure collection of payments from parents/carers. These payment deposits or online accounts can then be used against the purchase of their child’s school meals, trips, school uniforms, music lessons, after school clubs, etc. Such solutions should have the ability to facilitate the secure collection of payments and store all the information required to process, manage and reconcile payments securely in a central online system.
Additional related solutions and services available within this lot shall include but are not limited to;
Installation, Integration services, On-going support & maintenance, System development & customisation, Training, Variety of hosting & manage service options available, Add-on modules/functionality to enhance the main systems, Ability to integrate with Cashless Catering Systems, Information Management Systems, Door Entry Solutions and other related customer systems as required, Ability to access and operate the solution on a variety of devices for example, desktop PC, smartphone, tablet, other mobile devices etc., Software/system upgrades
These solutions may also include engagement functionalities to allow users such as parents/ carers to engage with schools in regards to the booking of school facilities and parents evening places, send out & receive completed permission forms and allow for school/parent/guardian communications via text, email etc.
This lot is predominantly aimed towards educational establishment customers, however if the solution meets requirements is available for use by any eligible customer.
Lot 2 will cover the supply, delivery, installation and support of cashless catering systems and associated services. These systems remove the need for handling of cash at the point of sale and speed up the food service whilst providing authorities with full reporting functionality.
Solutions and services included within this lot include but are not limited to; EPOS Systems to include touch screen terminals with various screen sizes, User recognition systems – biometric readers, swipe cards, PIN entry, face recognition, Revaluation Units, Electronic Registration, Associated Software, Reporting & Analysis Functionality, Site Surveys, Ability to respond to legislative and market changes, Functionality to manage and support the free school meals initiative, Installation and Integration Services, On-going support & maintenance, System development & customisation, Training , Variety of hosting options, Add-on modules/functionality to enhance the main systems, Ability to integrate with Online Payment Solutions, Information Management Systems, Door Entry Solutions and other related customer systems as required, Ability to access and operate the solution on a variety of devices for example, desktop PC, smartphone, tablet, other mobile devices etc., Software/system upgrades.
As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by the following classifications of user throughout all administrative regions of the UK: Local Authority Councils; Educational Establishments (including Academies); Central Government Departments and Agencies and Local Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; Any Public Body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Full details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-%281%29/FAQs/Legal
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
In order to express an interest in tendering for this opportunity and obtaining tender documents and/or requesting any further information, please see details below and please ensure you refer to instructions and guidance available: (a) Go to www.eastmidstenders.org, (b) If you are not already registered) Register your company by selecting the ‘Register’ box on the top of the home page, (c) Once registered visit the home page and search for the tender ‘978_15 Online Payment & Engagement Solutions for Educational Establishments & Cashless Catering Systems’ by selecting ‘View Opportunities’, (d) Express an interest by selecting the ‘Register Interest’ box at the bottom of the screen. You should receive a notification email confirming your expression of interest, (e) Once fully registered, you should download the tender from the website, (f) If you have any query regarding the content or require further information, please use the discussion tools provided within the website. If you experience any problems with registration or expression of interest, please refer any queries on Portal operation to support@due-north.com or telephone +44 1670597136.

Please note, the closing date for submission of tender is 12:00 noon, 01/05/2015

Additional information

Contract Type One off
Procurement Process Open Tender
Option to extend The framework agreement has the option to extend for up to a further 24 months. The total estimated values stated include the option period.
Estimated ValueTEXT DESCRIPTION The value for participation by the wider public sector cannot be calculated accurately or guaranteed – but a range of £1M (the estimated potential value based on known participating establishments) to £5M is incorporated – includes extension
Category Information Communication Technology,
CPV codes 48000000, 32000000, 50000000, 72000000, 80000000,
Suitable for SME YES

DOCUMENT AVAILABLE UNTIL

1 May 2015

28 days

SUBMISSION RETURN BY

1 May 2015

28 days

EXTEND CONTRACT OPTIONS:

The framework agreement has the option to extend for up to a further 24 months. The total estimated values stated include the option period.

CONTACT DETAILS

ESPO
tenders@espo.org
01162657928

 

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