Catering and Cleaning Tender Southampton

Catering and Cleaning Tender Southampton

The purpose of this Tender is to award to a single provider to provide a fully managed service provision of combined catering and cleaning services.

United Kingdom-Southampton: Other services

2016/S 026-042149

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Hospital Southampton NHS Foundation Trust
Graham Road
Contact point(s): Procurement Department
For the attention of: Steve Jerrim
SO14 0YG Southampton
UNITED KINGDOM
Telephone: +44 2380825418
E-mail: steve.jerrim@uhs.nhs.uk

Internet address(es):

General address of the contracting authority: www.uhs.nhs.uk

Address of the buyer profile: As Organisation address above

Electronic access to information: https://www.delta-esourcing.com/respond/4C738D938V

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/respond/4C738D938V

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University Hospital Southampton NHS Foundation Trust
Graham Road
For the attention of: Carol Gosling
SO14 0YG Southampton
UNITED KINGDOM
Telephone: +44 2381204897
E-mail: carol.gosling@uhs.nhs.uk

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UHS10734 Catering and Cleaning Managed Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKJ32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Other services. Catering supplies. Catering equipment. Repair and maintenance services of catering equipment. Canteen and catering services. Catering services. Cleaning products. Cleaning and sanitation services. Cleaning services. The University Hospital Southampton NHS Foundation Trust is an acute teaching hospital serving the south of England. It has 1 484 beds and is situated on 4 sites: The Southampton General Hospital, the Princess Anne Hospital, New Forest Birth Centre and the Countess Mountbatten Hospital.
The purpose of this Tender is to award to a single provider to provide a fully managed service provision of combined catering and cleaning services (catering services to both patients and non-patients) to the University Hospital NHS Foundation Trust (Southampton General Hospital and Princess Anne Hospital). The Trust reserves the right to award additional FM services to the successful contractor over the term of the contract.
The procurement will be undertaken using the Competitive Negotiated procedure, however the contracting authority reserves the right to award the contract on the basis of the initial tender without conducting negotiations.
The contract will commence on 3.4.2017.

II.1.6)Common procurement vocabulary (CPV)

98390000, 39222000, 39310000, 50883000, 55500000, 55520000, 39830000, 90900000, 90910000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The University Hospital Southampton NHS Foundation Trust is an acute teaching hospital serving the south of England. It has 1484 beds and is situated on 4 sites: The Southampton General Hospital, the Princess Anne Hospital, New Forest Birth Centre and the Countess Mountbatten Hospital.
The purpose of this Tender is to award to a single provider to provide a fully managed service provision of combined catering and cleaning services (catering services to both patients and non-patients) to the University Hospital NHS Foundation Trust (Southampton General Hospital and Princess Anne Hospital). The Trust reserves the right to award additional FM services to the successful contractor over the term of the contract.
The procurement will be undertaken using the Competitive Negotiated procedure, however the contracting authority reserves the right to award the contract on the basis of the initial tender without conducting negotiations.
The contract will commence on 3.4.2017.
Estimated value excluding VAT: 110 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

It is a requirement that the successful Contractor make an initial payment of circa 1 500 000 to the Trust for transferring the equipment listed within the Equipment Responsibility Matrix, ERM (See Appendix M). The Contractor must accept to transfer the complete list of equipment regardless of whether this is intrinsic to their proposed method of service delivery, and at the value indicated within the ERM. It is also expected that confirmation be included within their submission that at the end of the contract term, that all equipment be transferred at nil cost to the Trust. In addition it will be a requirement for the successful contractor to invest in the provision of non patient catering facilities and their preferred form of food delivery model for patient catering. Innovative Proposals are sought from contractors on how this capital might be financed over the life of the contract such that any capital transferred and any further capital investment is fully written down at the end of the life of the contract with a nil or minimal residual value.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contract performance will be subject to the draft SLA and KPI’s as published in the ITT and worked up with the successful bidder.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC of the European Parliament and of the Council (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC of the European Parliament and of the Council (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
As further detailed in the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As further detailed in the PQQ.
Minimum level(s) of standards possibly required: As further detailed in the PQQ..

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As further detailed in the PQQ.
Minimum level(s) of standards possibly required:
As further detailed in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 3
Objective criteria for choosing the limited number of candidates: As further detailed in the PQQ.
Only the top scoring 5 bidders will proceed beyond the PQQ stage. The PQQ stage will include a Trust site visit and presentation by the Trust project group to invite clarification on the scope of the project.
The Top 5 bidders proceeding beyond the PQQ stage will be invited to deliver a presentation to the Trust using the fixed Agenda and instructions (as uploaded in Dropbox). This presentation will be scored and the Top 3 scoring bidders will then proceed to the ITT stage.
If there is a draw (same score in the Top 5 or Top 3) then that bidder will also proceed beyond the PQQ stage and similarly to the ITT stage.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UHS10734

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.3.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.3.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

25.4.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2024.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Trust has created a Dropbox folder to hold all the relevant supporting information including drawings, TUPE information and the Procurement documents. The procurement documents including Specifications, Evaluation Criteria and Commercial Schedule are for information and not for completion at this stage. These documents, subject to any final minor adjustments, (excluding the Weightings of the Evaluation Criteria) will be published for completion at the ITT stage.
In order to gain access to Dropbox please contact: Carol Gosling, Matron.
Telephone: 02381 204897.

Email: carol.gosling@uhs.nhs.uk.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Southampton:-Other-services./4C738D938V

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/4C738D938V

GO Reference: GO-201624-PRO-7708750.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University Hospital Southampton NHS Foundation Trust
Graham Road
SO14 0YG Southampton
UNITED KINGDOM
E-mail: steve.jerrim@uhs.nhs.uk
Telephone: +44 2380825112

Body responsible for mediation procedures

University Hospital Southampton NHS Foundation Trust
Graham Road
SO14 0YG Southampton
UNITED KINGDOM
E-mail: steve.jerrim@uhs.nhs.uk
Telephone: +44 2380825112

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

University Hospital Southampton NHS Foundation Trust
Graham Road
SO14 0YG Southampton
UNITED KINGDOM
E-mail: steve.jerrim@uhs.nhs.uk
Telephone: +44 2380825112

VI.5)Date of dispatch of this notice:

4.2.2016

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